Minutes of the Regular Meeting Hay Springs Public School District #3, October 14, 2013

The Board of Education of Hay Springs Public Schools District #3 held its regular meeting on October 14, 2013 at the school cafeteria. Notice of the said meeting was published in the September 18, 2013 edition of the Sheridan County Journal Star. The meeting was called to order at 7:00 p.m. by President Langford. Posting for Open Meeting Law was pointed out. All motions received unanimous approval unless otherwise stated. Present – Matt Anderson, Mike Hunzeker, Brenda Johnson, Miriam Kearns, Everette Langford, Marilyn Reed. Superintendent Pummel was also present. Mr. Planansky, Activities Director, was present to discuss the need to declare 6-man football based on numbers for the upcoming school years. The scheduling runs in two year cycles. After each two year cycle, we would have the option to stay 6-man or return to 8-man. Paperwork must be filed by November 30, 2013. This will be an action item at the November board meeting. This decision will affect 2014-2015 and 2015-2016. Storm Damage Update: The roof is repaired. There are many more repairs that are in progress and being scheduled: electrical and fire alarm wiring, ceiling tile replacement, wall repair, carpet replacement, and general deep cleaning. There are options when repairing the auditorium: replace heating as was or upgrade to heating/ac; replace ceiling tile as was or upgrade to suspended ceiling; and replace lighting as was or replace with new lights. The upgrades will be unplanned expenditures. This may require amending the budget in April or May. A motion was made by Hunzeker and seconded by Anderson to approve the upgrade to a suspended ceiling in the auditorium. A motion was made by Johnson and seconded by Kearns to upgrade to the Heating/Cooling in the auditorium. A motion was made by Anderson and seconded by Reed to upgrade to new lights in the auditorium. The NeSA results are in from the state: Hay Springs ranked 19th in Reading, 76th in Math, 42nd in Science, 182 in Writing all out of 249 school districts. A reading cadre came to visit our school to observe first-hand our successes in the classroom. Writing is the current focus for school improvement. A motion was made by Johnson and seconded by Kearns to approve the regular minutes of September 9, 2013 meeting. A motion was made by Reed and seconded by Johnson to approve the minutes of September 9, 2013 budget hearing. A motion was made by Reed and seconded by Anderson to approve the minutes of September 9, 2013 tax request hearing. A motion was made by Johnson and seconded by Anderson to approve the agenda of the October 14, 2013 meeting with the addition of the auditorium upgrades as action items. The Lister-Sage board wants the school to test the school board consoles with the new cords. The school will provide Lister with a report of annual costs paid by the school. Bridgeport received a grant for all new weight lifting equipment and will sell Lister their used equipment. The possibility of a joint board meeting was discussed. Sons of American Legion have some money available for possible repair/replacement of the current sound system. Lister discussed the possibility of rekeying the door to the sound system. The floor scrubber was received and is being used. The camera system has been installed and is up and running. A motion was made by Reed and seconded by Johnson to approve the Credit Card Policy for a second reading and approve it as presented. A motion was made by Hunzeker and seconded by Anderson to approve the bills and payroll as presented. Items for the next meeting: 6-Man Football. A motion was made by Hunzeker and seconded by Kearns to go into executive session at 8:15 p.m. for the purpose of discussing personnel. The board returned to open session at 9:07 p.m. on a motion by Johnson and second by Kearns. The meeting adjourned at 9:07 pm. The following bills were approved: Payroll $74,962.60; AFLAC $1,293.94; Alpha Rehabilitation $196.44; American Funds $3,141.14; AS Central Services $233.21; Blue Cross/Blue Shield $25,285.16; Cengage Learning $58.75; Chadron Community Hospital $336.56; Chadron Home Center $63.99; CinDesign $44.00; Culligan $40.25; Dell $76.98; Eagle Chevrolet $85.00; EMC $5,985.21; ESU #13 $4,436.86; Great Plains $601.57; Hay Springs Lumber $1,255.90; Hay Springs Public School $275.00; Hay Springs Water $867.50; Hencey Plumbing $75.00; Houghton Mifflin $1,271.60; HSPS - Activity Account $696.00; HSPS - Activity Account (Jr. Class) $59.00; HSPS - Cash Desktop $3,772.74; HSPS - Hot Lunch $1,270.05; HSPS - Hot Lunch $278.90; Ideal $825.49; KONE $1,300.98; Lister Sage Community Operation Acct. $420.00; MarBow Music $10.50; McGraw Hill $860.10; McGraw Hill $2,149.79; Mosaic $8,871.29; NE Dept. of Revenue $3,075.29; NE Retirement Systems $22,609.84; NPPD $2,957.18; NSEA $1,759.13; Pearson $60.00; Pioneer Manor Daycare $561.90; Plan Services $1,800.00; Prairie View Industries $6,602.72; Quill $1,182.17; Region I OHD $865.35; Roberts Electric $164.00; Sackers $801.60; Sandhills News $130.78; School Specialty $2,621.60; School Specialty $787.09; Security First Bank - 125 Plan $1,356.50; Security First Bank - Federal $27,689.80; Security First Bank - Hay Springs $1,939.68; Security First Bank - Rapid City $827.72; Toof’s Diesel $280.10; United States Welding $197.16; USPS $200.00; Verizon $284.80; Walmart $47.38; WestCo $1,963.49; Xerox $765.15.

Published: October 23, 2013