Minutes of the Regular Meeting NRPPD Board of Directors, September 26, 2013, Unapproved

The regular meeting of directors of Northwest Rural Public Power District was held in the Conference Room of the District September 26, 2013 at 1:00 P.M.

The meeting was called to order by the president, Robert Rickenbach. Directors who answered the roll call were Mike Van Buskirk, Wayne Cobb, Robert Rickenbach, Lee Ahrens, Bruce Troester, Gary Fuchser and Jim Johnson.

Also present were Rolland Skinner, manager; Arlene Lahaye, office manager; Russ Reichenberg, line superintendent; Ron Housh, planning engineer; Les Tlustos, consumer services.

The Open Meeting Law posting was acknowledged. 

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Gary Fuchser, duly seconded by Wayne Cobb to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Wayne Cobb, duly seconded Mike Van Buskirk, that the minutes of the meeting held August 28th be approved as published and mailed to all directors on September 19th ; motion carried.

The office manager reviewed the August Financial reports, graphs on purchased and sold power, demand and cash flow were also reviewed. A motion was made by Mike Van Buskirk, duly seconded by Gary Fuchser to accept the August financial reports; motion carried.

Rolland Skinner discussed loan requirements and our existing line of credit. A discussion was held on the loan requirements for construction completed in 2012 and 2013 along with the need to replace working cash. Construction completed was for planned and unplanned projects. Future funding requirements are for the completion of the AMI project which will include injection equipment and additional meters. There is also work to be done in the Flats Substation with the installation of a Shoe-Fly and relocate regulators. The expansion of Crow Butte, which will be partially funded by Contribution in Aid of Construction, is also a future project. Rolland stated that he and staff recommend that we borrow $4,050,000 from CFC on our Power Vision Loan for a period of ten years. The rate for a 100% CFC borrower is the equivalent to a six year term. A motion was made by Wayne Cobb, duly seconded by Mike Van Buskirk to borrow $4,050,000 from CFC for ten years at a rate of 4%; motion carried.

Ron Housh reported on the construction activities. The last of the Rolling Meadow irrigation wells were energized on September 24th and the underground for the grain facility has been laid, but it is not energized as yet.

Ron Housh discussed with the Board the customer that requested to have four wells on the old Samualson place hooked up. Our policy stated that only two wells per year per customer may be hooked up unless the Board reviews and approves the request. A discussion was held on what would be needed to re-establish service at these well sites. The Board was informed that new ten year contracts would be required on each well. A motion was made by Mike Van Buskirk, duly seconded by Wayne Cobb to authorize the four irrigation services; motion carried.

Russ Reichenberg reviewed the Safety Report for August. A discussion was held on the injuries and property damage that occurred. Incidents involving non-NRPPD personnel were also discussed along with training that occurred during the month. A motion was made by Bruce Troester, duly seconded by Jim Johnson to accept the August Safety Report; motion carried.

Rolland Skinner informed the Board that he wants to work full time through the yearend report in January 2014.

Gary Fuchser reported on the Tri-State meeting he attended. Tri-State passed a 1.3 billion dollar budget for 2014.

The Duke project is dead and climate actions are getting tougher. There are 104 nuclear reactors in the United States and they provide 20% of the power. It’s been 20 years since the last nuclear actor was built. Tri-State’s debt is 2.5 billion.

The upcoming meetings were discussed and Wayne Cobb, Bruce Troester, and Mike Van buskirk will plan to attend the Basin annual meeting.

The October meeting will be held October 31st with a tour of the construction projects at 9 AM.

At 2:50 PM a motion was made by Mike Van Buskirk, duly seconded by Lee Ahrens to go into an executive session to discuss NIPSIG issues. Lee Ahrens, aye; Mike Van Buskirk, aye; Bruce Troester, aye; Wayne 

Cobb, aye; Robert Rickenbach, aye; Gary Fuchser, abstain; Jim Johnson, aye; motion carried. Gary Fuchser, Arlene Lahaye, Les Tlustos, Russ Reichenberg and Ron Housh left the meeting.

At 3:35 PM a motion was made by Bruce Troester, duly seconded by Mike Van Buskirk to come out of executive session. Lee Ahrens, aye; Mike Van Buskirk, aye; Bruce Troester, aye; Wayne Cobb, aye; Robert Rickenbach, aye; Gary Fuchser, absent; Jim Johnson, aye; motion carried.

There being no further business to come before the Board, the President declared the meeting adjourned at 3:36 P.M.. 

Approved: President

Signed: Secretary 

Published: October 23, 2013