Minutes of the Regular Meeting NRPPD Board of Directors, October 31, 2013, Unapproved

The regular meeting of directors of Northwest Rural Public Power District was held in the Conference Room of the District October 31, 2013 at 1:00 P.M.

The meeting was called to order by the president, Robert Rickenbach.  Directors who answered the roll call were Mike Van Buskirk, Wayne Cobb, Robert Rickenbach, Lee Ahrens, Bruce Troester, Gary Fuchser and Jim Johnson.

Also present were Rolland Skinner, manager; Arlene Lahaye, office manager; Russ Reichenberg, line superintendent; Ron Housh, planning engineer; Les Tlustos, consumer services, and Terry Curtiss, District Counsel.

The Open Meeting Law posting was acknowledged. 

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Bruce Troester, duly seconded by Wayne Cobb to accept the order of business as  published and supplemented at this meeting; motion carried.

A motion was made by Bruce Troester, duly seconded Gary Fuchser, that the minutes of the meetings held September 26th and 27th be approved as published and mailed to all directors on October 24th ; motion carried.

The office manager reviewed the September Financial reports, graphs on purchased and sold power, demand and cash flow were also reviewed.  A motion was made by Wayne Cobb, duly seconded by Gary Fuchser to accept the September financial reports; motion carried.

The office manager presented a list of accounts, as follows, for board approval to be transferred into our provision for uncollectible accounts: Ira Bailey Estate $136.19; Dean Bergman $56.57; Floyd Lulow $53.20; Isaac Mills $54.72; Clark Morrill $150.21; Tony Nawyn $252.86; Kenneth Packard $750.22; Sam Stoddard $95.70; Sonny Till Jr. $452.61; Gary Walker $316.48.

The Board was informed that the reasons these accounts were unpaid range from moved and did not pay final bill, to foreclosure and deceased. A motion was made by Mike Van Buskirk, duly seconded by Bruce Troester to transfer the uncollectible amounts to the provision for uncollectible accounts; motion carried.

A discussion was held to schedule the next three months meetings to allow for holidays and the yearend report. The dates for the meetings are as follows: November: November 26th; December: January 3rd; January: January 30th.

Les Tlustos addressed the board on Crow Butte’s proposed expansion and their need to get their story out.  Les stated that he and Wayne Price, REN editor, met with Crow Butte and Wayne will have a story in the REN magazine that will be coming out soon. During the discussions Crow Butte officials stated that a letter of support to the United States Nuclear Regulatory Commission would be beneficial. The Crow Butte expansion would be an opportunity for new services, load growth and economic development in the communities. Les had a proposed letter drafted to the US Nuclear Regulatory Commission and it was presented to the Board for their input. A discussion followed with a motion being made by Wayne Cobb, duly seconded by Gary Fuchser to approve the proposed letter of support to the US Nuclear Regulatory Commission; motion carried.

Ron Housh addressed the Board on the actual loads on the Rolling Meadow project. The aid was calculated on a 100 hp average, currently the average is 91.2. A discussion followed on motor sizing and loads per motor size. Jim Johnson made a motion that we use the average HP (91.2HP currently) for the entire 26 wells versus calculating per well – provided at the end of the 2014 season the total horsepower of all the 26 wells averages at or near 90 HP, prior to any adjustment of Contribution to Aid in Construction would or could be required, the motion was duly seconded by Mike Van Buskirk; motion carried.

Ron Housh informed the Board that we are done with the major construction projects, and we should be done with the rebuild of the four wells south of Gordon this week.

Russ Reichenberg reviewed Policy 0-37 Nepotism. Russ discussed the proposed revisions to the policy. A motion was made by Mike Van Buskirk, duly seconded by Gary Fuchser to approve the revisions to policy 0-37; motion carried.

Ron Housh reviewed the proposed Policy 0-43 Harmonics. A discussion followed with a motion being made by Bruce Troester, duly seconded by Gary Fuchser to approved Policy 0-43; motion carried.

Rolland Skinner informed the Board that with the AMI system that we are implementing we have the ability to install disconnect collars at sites where we have collection problems and frequent tenant changes. With the disconnect collar we will have the ability to disconnect and reconnect the service remotely and avoid the cost of the trip to the site. A discussion was held on how we need to handle notification of the disconnect collar being installed and the remote disconnect/reconnect. It was the consensus that staff will need to put together a draft policy on remote disconnects for Board review.

Russ Reichenberg reviewed the Safety Report for September.  A discussion was held on the injuries and vehicle accident that occurred. The incident involving non-NRPPD personnel was also discussed along with training that occurred during the month. A motion was made by Mike Van Buskirk, duly seconded by Jim Johnson to accept the September Safety Report; motion carried.

Russ Reichenberg informed the Board on the progress of negotiations with Verizon on the upgrade to the Gordon tower. He stated that we are close to reaching an agreement with Verizon.

Russ Reichenberg reviewed the storm damage from the October 4th storm. The damage effected the western part of our system. 

Gary Fuchser reported on the Tri-State meeting he attended. There was some discussion on the New Mexico situation and the comment was that Tri-State would not have 44 different or special rates. A discussion was also held on the Tri-State rate increase after they had stated that Tri-State would not have a rate increase for 2014. Tri-State did change the demand charge which does translate to a rate increase to the member systems.

A discussion was also held on EPA’s New Source Performance and standards for greenhouse gases.

Robert Rickenbach informed the Board that he has talked to Dan Bruning and he stated that he has received some applications for the position.

At 3:45 PM a motion was made by Bruce Troester, duly seconded by Mike Van Buskirk to go into an executive session to discuss NIPSIG issues. Lee Ahrens, aye; Mike Van Buskirk, aye; Bruce Troester, aye; Wayne Cobb, abstain; Robert Rickenbach, aye; Gary Fuchser, abstain; Jim Johnson, aye; motion carried.  Gary Fuchser, Wayne Cobb, Arlene Lahaye, Les Tlustos, Russ Reichenberg and Ron Housh left the meeting.

At 4:30 PM a motion was made by Bruce Troester, duly seconded by Mike Van Buskirk to come out of executive session.  Lee Ahrens, aye; Mike Van Buskirk, aye; Bruce Troester, aye; Wayne Cobb, absent; Robert Rickenbach, aye; Gary Fuchser, absent; Jim Johnson, aye; motion carried.

There being no further business to come before the Board, the President declared the meeting adjourned at 4:32 P.M.. 

Approved: President

Signed: Secretary

Published: November 20, 2013