Gordon City Council Minutes May 8, 2014

Notice of the meeting was given to advance by publication in the Sheridan County Journal Star, the designated method for giving notice as shown by the affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order by Vice-Mayor Morgan at 6:10 p.m., May 8, 2014 in the Council Chambers of the City Auditorium.  The Vice-Mayor noted the location of the Open Meetings Laws poster in the back of the room.

Present:  Morgan, Grant, Bounous, and Evans.

Absent:  Russell.

Motion by Bounous, seconded by Grant to approve the minutes of the April 10, 2014 meeting.  Ayes:  Grant, Bounous, Evans, and Morgan.

Motion by Bounous, seconded by Evans, to approve the April treasurer’s report.  Ayes: Bounous,  Evans, Morgan, and Grant.

Motion by Grant, seconded by Bounous to approve the bills.  Ayes:  Evans, Morgan, Grant, and Bounous.

Abbreviations for the legal:  EX, Expense; FE, Fee; GR, Groceries; MI, Mileage; RE, Reimbursement; RPT, Report; SA, Salaries; SE, Services; SU, Supplies.

PAID BILLS

EFTPS, FNBO, FE, $45.22; EFTPS, NE Dept of Revenue, RE, $1,896.12; RS1088, True Value, SU, $220.00; SK1006, LA Signs, SU, $420.00; SK1007, All Metal Mfg, SU, $1,545.00; 41754, Payroll Fund, SA, $21,860.51; 41755, Airport Authority, RE, $1,447.19; 41756, Airport Bond Savings, RE, $2,317.37; 41757, Airport Checking, RE, $856.20; 41758, Country, SU, $12.00; 41759, Country Gardens, SU, $19.97; 41760, House Beautiful, SU, $19.97; 41761, Ingram, SU, $1,217.29; 41762, Ladie’s Home Journal, SU, $8.49; 41763, Library Petty Cash Fund, RE, $48.19; 41764, National Geographic, SU, $39.00; 41765, Perpetual Care Fund, RE, $400.00; 41766, Panhandle Clerk Assoc, FE, $10.00; 41767, Rachael Price, MI, $119.88; 41768, Sheridan County Clerk, FE, $16.00; 41769, Special Assessment Bond Fund, RE, $1,144.71; 41770, Western Horseman, SU, $24.00; 41771, Xerox, SE, $75.75; 41772, Shad Bryner, SE, $165.00; 41773, CNH Capital, SU, $182.68; 41774, Fleet Services, SU, $811.85; 41775, HEDS/MPHC, FE, $20.00; 41776, Kelly Construction, SU, $786.32; 41777, NWRPPD, SE, $4,171.65; 41778, NWCAP, FE, $300.00; 41779, Viaero, SE, $86.71; 41780, Payroll Fund, SA, $21,317.07; 41781, BC/BS, EX, $9,868.08; 41782, NWRPPD, SE, $179.03; 41783, Source Gas, SE, $1,717.31; 41784, NE Public Health Env Lab, SE, $48.00; 41785, Viaero, SE, $85.51; 41786, Pudelko’s, RE, $28.61; 41787, USPS, SE, $188.86; , , , ; , Total May Paid Bills, $73,719.54; , , , ; UNPAID BILLS; 41788, Chris Anderson, RE, $50.00; 41789, Burton Body Shop, SE, $165.00; 41790, Dan Bishop, RE, $50.00; 41791, Bluff’s Sanitary Supply, SU, $73.25; 41792, The Business Connection, SU, $11.00; 41793, Jeff Brewer, RE, $50.00; 41794, Brown/Nelson, SU, $104.32; 41795, City of Chadron, EX, $45.00; 41796, Customized Billing, SE, $330.00; 41797, Croell, SU, $431.22; 41798, Diamond Vogel, SU, $2,584.30; 41799, Scott Downing, RE, $50.00; 41800, Terry Eaton, RE, $50.00; 41801, First National Bank of Omaha, SU, $294.44; 41802, JD Financial, SU, $2,200.71; 41803, Greg’s Electric, SE, $100.00; 41804, Great Plains Communications, SE, $1,377.69; 41805, Great Western Tire, SU, $454.92; 41806, Hinn’s Auto Supply, SU, $184.97; 41807, Homestead, SU, $18.48; 41808, Hawkins, SU, $2,704.79; 41809, Husker Auto Parts, SU, $90.08; 41810, HD Supply Waterworks, SU, $1,842.32; 41811, Clay Heath, RE, $50.00; 41812, Insurance Fund, RE, $12,162.50; 41813, Ideal Linen, SE, $105.70; 41814, Jonathan Johansen, RE, $50.00; 41815, Kelly Construction, SU, $1,165.47; 41816, KSDZ, SE, $147.80; 41817, Lee’s Repair, SE, $380.00; 41818, FALCO, SE, $575.00; 41819, Mid-American Benefits, EX, $105.00; 41820, NPPD, SE, $6,967.17; 41821, NE Total Office, SU, $758.26; 41822, NW Pipe Fittings, SU, $554.11; 41823, NE Environmental Products, SU, $443.48; 41824, NMPP, FE, $888.30; 41825, One-Call Concepts, FE, $26.70; 41826, Powerplan, SU, $193.25; 41827, Petersen Seeds, SU, $494.00; 41828, Shane Pascale, RE, $50.00; 41829, Respond 1st Aid, SU, $29.46; 41830, Scott Manufacturing, SU, $216.00; 41831, Superfoods, SU, $45.90; 41832, Sheridan County Journal, SE, $987.35; 41833, SWANA, FE, $200.00; 41834, Smith King & Simmons, SE, $200.00; 41835, Sasse Vet Clinic, RE, $10.00; 41836, S & L Gas, SU, $1,704.03; 41837, True Value, SU, $387.29; 41838, US Welding, SU, $58.34; 41839, Ken Ward, RE, $50.00; 41840, Westco, SU, $1,557.39; 41841, Water Reserve USDA, RE, $1,600.00; 41842, Wreck-A-Mended, SE, $1,119.56; 41843, Water System Impr Project, EX, $15,800.00; 41844, Xerox, EX, $557.12.

Total May Unpaid Bills $62,901.67. Total May Paid Bills $73,719.54. Total May Bills $136,621.21.

Motion by Bounous, seconded by Evans to reappoint Toni Siders to the Library Board. Her term will expire in May 2018. Ayes: Morgan, Grant, Bounous, and Evans.

Motion by Bounous, seconded by Evans to approve the manager application of District Manager Dave Kramer for the Alco liquor license. Ayes: Grant, Bounous, Evans, and Morgan.

Motion by Evans, seconded by Grant to approve Resolution 2014-04. Ayes: Bounous, Evans, Morgan, and Grant.

Resolution 2014-04

WHEREAS, the City of Gordon intends to create a parade route from 1st  and Main to 5th and Main for the Sheridan County Fair and Rodeo Parade July 26, 2014 from 10:00 am to 12:00 pm.

WHEREAS, closure of roadways along the parade route is necessary to relieve the through traffic from the area in the City of Gordon, Nebraska on or near the parade route, and to provide a safe event for participation and spectators, and;

WHEREAS, the Main Street (Nebraska Highway 27) roadway from 1st Street to 5th Street is part of the state highway system and is located within the official corporate limits or zoning jurisdiction of the City of Gordon, and;

WHEREAS, the City of Gordon, while making use of the state highway system for a special event, shall have the legal duty to protect the highway property from any damage that may occur arising out of the special event and the state shall not have any such duty during the time the City of Gordon is in control of the property as specified in the notice provided pursuant to LB 589/N.R.S §39-1359, and;

WHEREAS, any existing statutory or common law duty of the state to protect the public from damage, injury, or death shall become the duty of the City of Gordon while making use of the state highway system for a special event and the state shall not have any such statutory or common law duty during the time the City of Gordon is in control of the property as specified in the notice provided pursuant to LB 589/N.R.S §39-1359, and;

WHEREAS, pursuant to LB 589/N.R.S §39-1359, thirty (30) days advance written notice of the special event must be provided which specifies the date and time City of Gordon will assume control of the identified state highway property, as well as the date and time the City of Gordon will relinquish control of such state highway property to the State of Nebraska.  In addition, the City of Gordon shall provide beginning and ending locations for the highway closure including sufficient area for the placement of advance warning and/or detour signing, and include sufficient time for the City of Gordon to prepare and later clean the property prior to returning possession back to the State of Nebraska, and;

WHEREAS, LB 589/N.R.S §39-1359 dictates that if a special event includes any portion of the State of Nebraska Highway System, the City of Gordon shall, if a claim is made against the State of Nebraska, indemnify, defend, and hold harmless the State of Nebraska from all claims, demands, actions, damages, and liability, including reasonable attorney’s fess, that may arise as a result of the special event; and

NOW, THEREFORE, BE IT RESOLVED, that said Parade Route and road Closure referred to hereinabove is hereby adopted.  That the governing body of the City of Gordon acknowledges and accepts all duties set out in LB 589/N.R.S §39-1359, subsection (2) and accepts that the City of Gordon shall indemnify, defend, and hold harmless the State of Nebraska from all claims, demands, actions, damages, and liability including reasonable attorney’s fees, that may arise as a result of the event and such Parade Route and Road Closure is accepted by the City of Gordon and the Mayor and City Clerk are hereby authorized and directed to execute same on behalf of the municipality.

/s/ Jane Morgan

Jane Morgan, Vice-Mayor

ATTEST:

/s/ Kim Buchan

CITY CLERK

City Manager Fred Hlava reviewed with council the results from the latest test done on the city’s Emergency Notification System. Anytime the system is used, whether for a test or emergency, city staff is able to access a data graph summary. The results from the test performed on Monday, May 5, are comparable to historical data for this system, and city administration feels that the system is performing properly.

Council was given information on the National Flood Insurance Program. 

City Manager Fred Hlava discussed with council the Nebraska Municipal Power Pool Energy structure, which services nearly 200 municipalities in the Midwest and Rocky Mountain regions.

Council was given a list of community members that were assisted by city crews through the Community Clean-Up program. Many of the citizens on the list had contacted the city office requesting assistance, but Mike Winter and his crew did an excellent job of picking up tree branches as people were cleaning up after the last snow storm. There was a 20 yard dumpster located by the fire hall for Clean-Up week that was almost filled by community members. City Manager Fred Hlava stated that this was by far the most successful Clean-Up week in recent history. Council would like to thank everyone that used the services offered by the city in an effort to make our community more beautiful, and would also like to thank Mike Winter and his crew for all of their hard work to make this a successful program.

Council was given pictures of the tree damage caused by the recent snow storm at the Gordon Cemetery. Crews have trimmed all affected trees and have the cemetery cleaned up.

Motion by Evans, seconded by Grant to declare the 1999 4-DR Saturn automobile VIN # 1G8ZKS270XZ324462 as salvage property. Ayes: Evans, Morgan, Grant, and Bounous.

Council was given several options on the proposed swimming pool renovation project. All options are preliminary and were only for discussion purposes. There was no action taken.

City Manager Fred Hlava updated council on the Airport 4/22 Runway Renovation Project. The bid opening occurred on Monday, May 5. The final planning will occur in the coming months with construction tentatively to begin in 2015.

The Skate Park project is near completion. The grass has been planted, and with all of the spring moisture, the grass and trees are beginning to grow. The final stage will be to install the memorial plaque and the park bench. The dedication ceremony will be July 2.

The City of Gordon will no longer be in the Nebraska Association of County Officials pool for their health insurance due to a current termination by the Nebraska Insurance Commission. NACO has created a new benefit services program to aid cities in finding new health coverage, which has given the city several options for health coverage. After some discussion, motion by Bounous, seconded by Evans to approve the CoOportunity Insurance plan as the City of Gordon’s health insurance. Ayes: Morgan, Grant, Bounous, and Evans.

Motion by Bounous, seconded by Morgan to allow the mayor to sign the Municipal Clerk’s Week Proclamation. Ayes: Grant, Bounous, Evans, and Morgan.

Municipal Clerks Week

May 4 - 10, 2014

Whereas, The Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world, and

Whereas, The Office of the Municipal Clerk is the oldest among public servants, and

Whereas, The Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels, and

Whereas, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all.

Whereas, The Municipal Clerk serves as the information center on functions of local government and community.

Whereas, Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincal, county and international professional organizations.

Whereas, It is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk.

Now, Therefore, I, Nancy I. Russell, Mayor of the City of Gordon, do

recognize the week of May 4 through May 10, 2014, as Municipal Clerks Week, and further extend appreciation to our Municipal Clerk, Kim Buchan, and our Deputy Clerk, Glen Spaugh, and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent.

Dated this 8th day of May, 2014

Mayor /s/ Nancy I Russell

Services for Police Memorial Day, honoring all fallen officers,  are Thursday, May 15 at 12:00 pm at the Gordon Cemetery. The public is invited to attend.

Council was given information on the new flight for life membership/insurance benefit program being offered. The new program, Life Shield Alliance, will replace the current Omni-Advantage program with renewals.

Council was given one FYI item – Opinion:Taxation.

Motion by Bounous, seconded by Grant, to adjourn at 7:38 pm. Ayes: Bounous, Evans, Morgan, and Grant.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and c\done by the Mayor and Council on May 8, 2014; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continuously current and available for inspection at the office of the City Clerk;  that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk 

Published: May 14, 2014