Minutes of the Regular Meeting NRPPD Board of Directors, April 24, 2014 Unapproved

The regular April meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District April 24, 2014 at 1:00 P.M.

The meeting was called to order by the president, Robert Rickenbach.  Directors who answered the roll call were Wayne Cobb, Robert Rickenbach, Bruce Troester, Gary Fuchser, Jim Johnson, Lee Ahrens, and Mike Van Buskirk.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Russ Reichenberg, line superintendent; Ron Housh, planning engineer; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Ron Olson, serviceman.

The Open Meeting Law posting was acknowledged. 

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Mike Van Buskirk, duly seconded by Gary Fuchser to accept the order of business as  published and supplemented at this meeting; motion carried.

A motion was made by Wayne Cobb, duly seconded Mike Van Buskirk, that the minutes of the meeting held March 27th be approved as published and mailed to all directors on April 18th; motion carried.

The office manager reviewed the March financial reports and reviewed graphs on kWh purchased and sold along with cash flow graphs. A motion was made by Mike Van Buskirk, duly seconded by Wayne Cobb to accept the March financial reports; motion carried.

Russ Reichenberg reviewed the March safety report.  A discussion was held on the injury, property damage, and a near miss that occurred during the month of March. A discussion was also held on a minor vehicle accident and an incident involving non- NRPPD personnel.  A motion was made by Jim Johnson, duly seconded by Gary Fuchser to accept the March safety report; motion carried.

The regular board meeting is being rescheduled to May 27th due to the NPSIG vs Tri-State trial.

Chance Briscoe reviewed proposed Policy O-44 AMI Disconnect Collars. The objective is to establish a policy regarding the installation and use of an AMI remote disconnect collar on a customer’s meter. Customers receiving service on any account may be subject to having a remote disconnect collar installed on their service. Should NRPPD deem it necessary due to efficiencies, collection instances, payment history, frequency of site visits or other cost incurrence identified by NRPPD; a remote disconnect collar may be installed. The location and duration of installation of said collar will be at the sole discretion of NRPPD.

The use of such collar to remotely disconnect a service will be the same for that of any other reason to disconnect service (NSF checks, non-pay, move-out, etc.). Once service is disconnected, any outstanding amounts due will be paid prior to sending the signal to arm (reconnect) the meter.  After arming the meter the customer may be required to engage the meter by pushing a button on the collar to restore service.    

A discussion followed with a motion being made by Gary Fuchser, duly seconded by Mike Van Buskirk to approve Policy O-44 AMI Disconnect Collar; motion carried.

Ron Housh informed the Board that West Plains Grain is planning to build a grain elevator at Dakota Junction.

Ron Olson reviewed the results of the RESAP (Rural Electric Safety Accreditation Program) inspection. Overall NRPPD had a very solid performance on the evaluation. There was one area that called for attention, and there were two areas that NRPPD had a strong performance rating. The Board commended the employees of NRPPD for their excellent safety evaluation. 

Chance Briscoe reported on the past month’s activities. He attended the Tri-State Board Meeting that was held in conjunction with the 2014 Annual Meeting. Following the Tri-State meeting Chance met with Robert Scrivner, rate consultant, to discuss future rate design for NRPPD. 

Chance Briscoe also reported on the conference for new CEO’s which was held at the NRECA and CFC headquarters.

Other meetings attended were the NPSIG manager’s meeting with Tri-State management; Tri-State Member System Manager’s Meeting; and a NPSIG manager’s meeting with attorneys representing NPSIG.

Chance Briscoe gave the Board a demonstration on a Smart-Hub application that would give NRPPD customers access to their billing usage history, making payments, and reporting outages from their mobile devices. Chance stated that this is the direction available with AMI (Automated Metering Infrastructure) and MDMS (Meter Data Management System) applications NRPPD is implementing.

Rolland Skinner joined the meeting at 2:30 PM.

Gary Fuchser Reported on the Tri-State Board Meeting and the Tri-State Annual Meeting, at which election of officers for the upcoming year were held.

Robert Rickenbach also reported on the discussion at the Tri-State Annual Meeting concerning the By-Law change and the amendment for arbitration, which did not pass

At 2:53 PM a motion was made by Mike Van Buskirk, duly seconded by Bruce Troester to go into an executive session to discuss NPSIG issues.  Lee Ahrens, aye; Mike Van Buskirk, aye; Bruce Troester, aye; Wayne Cobb, abstain; Robert Rickenbach, aye; Gary Fuchser, abstain; Jim Johnson, aye; motion carried.

Wayne Cobb, Gary Fuchser, Les Tlustos, Ron Housh, Russ Reichenberg and Arlene Lahaye left the meeting at 2:54 PM.

At 4:00 PM a motion was made by Lee Ahrens, duly seconded by Mike Van Buskirk to come out of executive session; Lee Ahrens, aye; Mike Van Buskirk, aye; Bruce Troester, aye; Wayne Cobb, absent; Robert Rickenbach, aye; Gary Fuchser, absent; Jim Johnson, aye; motion carried.  

There being no further business to come before the Board, the president declared the meeting adjourned at 4:01PM. 

Approved: President

Signed: Secretary

Published: May 28, 2014