Minutes of the Regular Meeting NRPPD Board of Directors, June 5, 2014, Unapproved

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District June 5, 2014 at 10:00 AM.

The meeting was called to order by the president, Robert Rickenbach.  Directors who answered the roll call were Wayne Cobb, Robert Rickenbach, Bruce Troester, Gary Fuchser, Jim Johnson, Lee Ahrens, and Mike Van Buskirk was absent.

Also present were Chance Briscoe, manager; Rolland Skinner; and Terry Curtiss, District Counsel.

At 10:03 AM a motion was made by Jim Johnson, duly seconded by Gary Fuchser to go into an executive session to discuss NPSIG issues.  Lee Ahrens, aye; Mike Van Buskirk, absent; Bruce Troester, aye; Wayne Cobb, aye; Robert Rickenbach, aye; Gary Fuchser, aye; Jim Johnson, aye; motion carried.

Gary Fuchser left the executive session at 10:48 AM.

Rolland Skinner and Terry Curtiss left the executive session at 11:35 AM.

At 11:47 AM a motion was made by Bruce Troester, duly seconded by Wayne Cobb to come out of executive session; Lee Ahrens, aye; Mike Van Buskirk, absent; Bruce Troester, aye; Wayne Cobb, aye; Robert Rickenbach, aye; Gary Fuchser, absent; Jim Johnson, aye; motion carried.  

The meeting was adjourned for lunch.

The meeting was called back to order at 1:00 PM. Gary Fuchser; Mike Van Buskirk; Arlene Lahaye, office manager; Russ Reichenberg, line superintendent; Ron Housh, planning engineer; Les Tlustos, consumer services; and scholarship recipients Kristavia Passero and Calene Mulcahy, and Justin Passero joined the meeting.  

The Open Meeting Law posting was acknowledged. 

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Gary Fuchser, duly seconded by Lee Ahrens to accept the order of business as  published and supplemented at this meeting; motion carried.

Les Tlustos presented Kristavia and Calene each with a $500 scholarship sponsored by Tri-State G & T Association. Les also informed the Board that Tessa Hardin was unable to attend the meeting, but was awarded the $1,000 scholarship sponsored by Basin Electric. 

A motion was made by Wayne Cobb, duly seconded Bruce Troester, that the minutes of the meeting held April 24th be approved as published and mailed to all directors on May 30th; motion carried.

The office manager reviewed the May financial reports and reviewed graphs on kWh purchased and sold along with cash flow graphs. A motion was made by Bruce Troester, duly seconded by Mike Van Buskirk to accept the May financial reports; motion carried.

Chance Briscoe reviewed the 2013 Audit with the Board. The change in the long term borrowing and debt payments due to the loan executed with CFC in 2013 was discussed. A motion was made by Gary Fuchser, duly seconded by Mike Van Buskirk to accept the 2013 Audit preformed by Schmidt and Company with Resolution 2-2014; motion carried.

RESOLUTION 2-2014

Acceptance of Audit Report

WHEREAS, a report of the audit of this District’s books of account and related records for the calendar year of 2013, made by Schmidt and Company, Certified Public Accountants, was presented to and received by the Board of Directors of the District; and

WHEREAS, the Directors find the report completed, in sufficient detail, and otherwise satisfactory; now therefore be it hereby

RESOLVED, that the Directors of the Northwest Rural Public Power District accept the audit report as presented; said report covering the audit report as presented; said report for the calendar year of 2013; and

BE IT FUTHER RESOLVED, that a copy of said report be filed in Minutes Exhibit Book.

Russ Reichenberg reviewed the April safety report.  A discussion was held on a minor injury and a high potential incident that occurred during the month of April. A discussion was also held on a minor vehicle accident and the property damage. The training that occurred during the month was discussed. A motion was made by Mike Van Buskirk, duly seconded by Jim Johnson to accept the April safety report; motion carried.

Ron Housh reviewed the construction for 2014 that has been requested and completed. Russ Reichenberg reviewed the construction costs for 2014. Russ also updated the Board on the NEMA payment from the October 2013 blizzard. NRPPD’s payment will be approximately $73,000 and may be received in July. As a result of the fall and spring blizzards we have had 18 requests for generator transfer switches. Russ also recapped the number of customers that lost power and the number of hours off due to the storms. A motion was made by Jim Johnson, duly seconded by Wayne Cobb to accept the construction reports; motion carried.

Chance Briscoe reported on the past month’s activities. Among other things, the transformer at the Dunlap Substation has been purchased by Tri-State and the sale was closed and the funds have been received by NRPPD; there were numerous phone conferences with the NPSIG Committee or with the NPSIG system managers as the trail was approaching; Chance Briscoe, Ron Housh and Robert Scrivner analyzed the line extension requirement for a grain handling facility West of Chadron; the April snow storm that went through the system with Russ Reichenberg covering the damage in more detail in his report; other meetings attended were the Crawford Chamber of Commerce, a Chadron City Council meeting and a Sheridan County Commissioners meeting; Curt Mildenberger from NISC met with the staff discussing technology offered through NISC; Chance Briscoe and Russ Reichenberg attended a Powerline School Advisory Committee meeting held at Western Nebraska Community College (WNCC) to discuss a personnel matter and the future of the line worker program offered through WNCC; Chance Briscoe, Russ Reichenberg, and Wayne Cobb attended the NREA Board Meeting held in Norfolk of which some topics discussed were the Legislative wrap up, the financial audit report and the new advertising campaign focused initially on social media. 

Gary Fuchser Reported on the Tri-State Board Meeting. Gary stated that Mike McInnes has been hired as the Tri-State General Manager.  Chance Briscoe gave an overview of the new EPA proposal presentation that was presented at the Tri-State meeting.

Wayne Cobb and Russ Reichenberg reported on the NREA meeting they attended. Russ stated that we may see a change in the fall protection required with the new OSHA ruling.

There being no further business to come before the Board, the president declared the meeting adjourned at 2:45PM. 

Approved: President

Signed: Secretary

Published: June 25, 2014