Hay Springs City Council Minutes August 12, 2014

REGULAR MEETING

Ron Housh called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m.  Council persons Randy Turman, Jerry Matthews and Jim Varvel were present. Keith Kearns was absent. City Attorney Jamian Simmons was absent.  It was noted that the Open Meetings Act is posted.

Keith Kearns arrived at 7:01 p.m.

Varvel made motion, Turman seconded to approve the minutes from the July 8, 2014 Regular Meeting.  All voted aye.  Motion carried.

Jami Simmons arrived at 7:04 p.m.

Varvel made motion, Turman seconded to approve the agenda for the August 12, 2014 meeting.  All voted aye.  Motion carried.

Public concerns:  Jim Varvel was contacted by Mike Jancik about a water line at his house.  He feels the city owes for partial water/parts.  It will be put on next month’s agenda.

Department reports were heard:  George – Streets:  Had three funerals; Lots of mowing; Painting streets; read meters;   Aaron - Water: Read meters; Funerals; Water samples; getting well meters rebuilt; Cleaning sewers; Started watering park; Pool has been operating well; Applied for a security grant, but did not receive anything from it;   Krystyn Turman – Nursing Home:  Reported on the administrative claim, liability insurance is taking care of the claim; Pioneer Manor is otherwise doing well;  Seven beds are currently empty; Losing a few employees due to school starting; Jim Varvel – Finance Committee: Balances checked out with all bank accounts; Jerry Matthews – SWANN:  Nothing to report;  Randy Turman – Lister-Sage:  Buettner Construction made a suggestion for drainage at the Northeast walkout door;  Ron Housh – Mayor: Hazard Mitigation pamphlets were completed and submitted by the council;  Stahrr Bees wants to rent the old Boy Scout building – the building is full of city equipment.

OLD BUSINESS

Well Update:  All that is left is for Buettner Construction to complete their work.  The Council would like the work to be done before it gets cold and the ground freezes.

PADD Update: The City no longer needs to have the income surveys completed due to changes in the Low to Moderate Income guidelines.  Because of the changes, Hay Springs now qualifies.  The Council needs to decide what project(s) they want to work towards.  They discussed possibly curb and gutters or double armor-coating on streets.

Old Airport Hanger:  Mayor Housh made an addendum to the Lease contract for Jim Budd.  The addendum allows Jim to pay ½ the usual rent for two years in exchange for repairs to the building and keeping it mowed.  Matthews made motion, Kearns seconded to approve the mayors’ actions.  All voted aye.  Motion carried.    

Water Loss:  Water loss looks a little better this month.  One well meter was not accurate.  Large meters continue to be monitored.

Approval of Ordinance #14-01: CITY OF HAY SPRINGS, NEBRASKA ORDINANCE NO. 14-01 AN ORDINANCE OF THE CITY OF HAY SPRINGS, NEBRASKA AMENDING ORDINANCE NO 2-603 ABATEMENT TO PROVIDE FOR SERVICE BY CERFIFIED MAIL; AND AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF HAY SPRINGS, NEBRASKA:  Section 1.  That Chapter 2, Article 6, Section 603 of the Municipal Code of Hay Springs, Nebraska be amended to read as follows: Section 2-603:  Abatement. Whenever it is determined by authorized representative of the City of Hay Springs, Nebraska, that a nuisance is being maintained within the City, then he/she shall cause written notice to be served upon the owner of the property on which the nuisance is located, and further upon the occupant thereof, by certified mail or by personal service.  Such notice shall state the type of nuisance located on the property and shall provide that such nuisance be abated or removed within fifteen days of receipt of the notice.  Section 2.  This Ordinance shall take effect and be in full force from and after its passage, approval, publication or posting as required by law.  PASSED AND APPROVED AND ORDERED PUBLISHED THIS 12TH DAY OF AUGUST, 2014.

Turman made motion, Varvel seconded to waive three required reading of Ordinance #14-01.  All voted aye.  Motion carried.

Varvel made motion, Turman seconded to approve Ordinance #14-01:  Kearns read:  CITY OF HAY SPRINGS, NEBRASKA ORDINANCE NO 14-01 AN ORDINANCE OF THE CITY OF HAY SPRINGS, NEBRASKA AMENDING ORDINANCE NO 2-603 ABATEMENT TO PROVIDE FOR SERVICE BY CERTIFIED MAIL; AND AN EFFECTIVE DATE.

Approval of Ordinance #14-02:  Kearns read:  CITY OF HAY SPRINGS, NEBRASKA ORDINANCE NO. 14-02 AN ORDINANCE OF THE CITY OF HAY SPRINGS, NEBRASKA AMENDING ORDINANCE NO. 6-206 INSTALLATION REQUIREMENTS, TO AMEND RESPONSIBILITIES OF THE CITY AND CUSTOMER FOR INSTALLATION OF WATER SERVICE; METERS; AND AN EFFECTIVE DATE.  BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF HAY SPRINGS, NEBRASKA; Section 1.  That Chapter 6, Article 2, Section 206 of the Municipal Code of Hay Springs, Nebraska be amended to read as follows:  Section 6-206:  Installation Requirements.  The City shall tap the main and supply the meter.  No person other than the Water Commissioner or his-her duly authorized agent shall tap the water main.  The customer shall pay a tap fee in such sum as may be established from time to time by further ordinances or, when applicable, resolutions of the City Council; provided, however, the tap for a three quarter inch pipe shall be deemed to be the basis for the minimum tap fee.  The City shall, at the City’s expense, bring water service from the corporation cock to a curb stop at the end of City’s right-of-way on the customer’s property, or at a location the City deems appropriate, so long as said location is as close to the City’s right-of-way as possible.  The customer at his/her own expense shall bring water service from the curb stop to the place of disbursement. The City shall supply and install a water meter.  Said meter shall be the property of the City, The City shall be responsible for maintenance on said meters, except that in the event a meter requires repair or replacement due to customer’s negligence or intentional act, customer shall be responsible for all costs of such repair and/or replacement.  Nonresidents shall pay such tap fees and installation charges in such sums as the Water Commissioner, pursuant to the resolution of the City Council, shall in each case fix.  Section2.  This ordinance shall take effect and be in full force from and after its passage, approval, publication or posting as required by law.  PASSED AND APPROVED AND ORDERED PUBLISHED THIS 12TH DAY OF AUGUST, 2014.  

Varvel made motion, Turman seconded to waive the three required reading of Ordinance #14-02.  All voted aye.  Motion carried.

Kearns made motion, Varvel seconded to approve Ordinance #14-02:  Kearns read: CITY OF HAY SPRINGS, NEBRASKA ORDINANCE NO-14-02 AN ORDINANCE OF THE CITY OF HAY SPRINGS, NEBRASKA AMENDING ORDINANCE NO 6-206 INSTALLATION REQUIREMENTS, TO AMEND RESPONSIBILITIES OF CITY AND CUSTOMER FOR INSTALLATION OF WATER SERVICE; METERS; AND AN EFFECTIVE DATE.

Payroll Direct Deposit:  Options were discussed.  Item tabled indefinitely.

NEW BUSINESS

Turman made motion, Kearns seconded to approve claims as presented. All voted aye.  Motion carried. 

American Funds $421.02; Assurant $191.57;  Bauerkemper’s $4.41; Blue Cross Blue Shield $1689.54; Bluffs Sanitary $1050.98; EFTPS $3799.01; EMC Insurance $2699.66; Farmer’s Coop $153.01; Great Plains Communications $339.63; Grimm’s $1991.68;  Hay Springs Lumber $4812.36; Hip Hop $112.00; Ideal $28.43; J&L Grocery $17.22; Lawson $257.59; LONM $366.00; MARC $217.41;  MCI $60.24; Michael Todd $3999.39;  NDOR $723.71; Neb Pub Health $83.00; Nebraska Total Office $107.08; Norms NAPA $36.32; NWCA $229.00; NPPD $2824.02; NWRPPD $486.68; One-Call Concepts $2.20;  Panhandle Drilling $289.90; Petty Cash $192.25; Postmaster $154.06; Sackers $519.49; Sandhills News, Inc. $177.54; Smith and King $245.00; Sorensen Irrigation $381.53;  SourceGas $2719.50; SWANN $7224.59; Utility Service Co. $676.83; Ward Lab $54.25; WestCo $742.34.

Varvel made motion, Kearns seconded to approve July Treasurers Reports. All voted aye.  Motion carried.

State Statute #13-905:  Statute was presented to the board.  No action taken. 

Dangerous Dogs/Complaints:  There was discussion regarding dangerous dogs and their confinement.  Lesa will draft a letter to send and include the issue of parking close to the fire hydrant.  

Varvel made motion, Kearns seconded to enter into executive session at 8:07 p.m. to protect the reputations of personnel.  All voted aye.  Motion carried.  

Varvel made motion, Turman seconded to exit executive session at 8:27 p.m.  All voted aye.  Motion carried.

There being no further business, Turman made motion, Matthews seconded to adjourn at 8:32 p.m.  All voted aye.  Motion carried. 

Ron Housh

Mayor

Lesa M. Merrill

City Clerk

Published: September 3, 2014