Hay Springs City Council Minutes September 9, 2014

BUDGET HEARING

Ron Housh called the Budget Hearing to order at 7:07 p.m. Council persons, Jerry Matthews, Jim Varvel and Keith Kearns were present. Randy Turman was absent. City Attorney Jamian Simmons was present. It was noted that the Open Meetings Act is posted.

Jim Gardner with FALCO presented the 2014-2015 budget to the Council. He also explained the Additional 1% Allowable Growth and the 2014 Levy Limit.

Ron Housh adjourned the hearing at 7:14 p.m.

REGULAR MEETING

Ron Housh called the Regular Meeting of the Hay Springs City Council to order at 7:14 p.m. Council persons Jerry Matthews, Jim Varvel and Keith Kearns were present. Randy Turman was absent. City Attorney Jamian Simmons was present. It was noted that the Open Meetings Act is posted.

Varvel made motion, Kearns seconded to approve the minutes from the August 12, 2014 Regular Meeting. All voted aye. Motion carried.

Varvel made motion, Matthews seconded to approve the agenda for the September 9, 2014 meeting with the following changes: move items #15 and #5 - #9 to after Agenda Approval. All voted aye. Motion carried.

Pool Improvement Grant: Heather Housh asked the Council’s approval to allow her to put together a group of community members interested in applying for grants and making improvements to the swimming pool. Matthews made motion, Varvel seconded to endorse the Citizens Improvement Committee for the swimming pool improvements. All voted aye. Motion carried.

Kearns made motion, Varvel seconded to approve the 2014-2015 budget as presented. All voted aye. Motion carried.

Varvel made motion, Kearns seconded to approve the 1% Restricted Funds Authority. All voted aye. Motion carried.

Kearns made motion, Matthews seconded to set the Budget Levy at .50 for the upcoming year. All voted aye. Motion carried.

Varvel made motion, Matthews seconded to approve the amended budget for the current 2013-2014 fiscal year. All voted aye. Motion carried.

Varvel Made motion, Kearns seconded to re-title the Lister-Sage account to Community Improvement Fund and to initially fund it with approximately $30,000 of sales tax revenues the City has received and to roll three accounts for streets, swimming pool, and Christmas lights into the newly titled account. All voted aye. Motion carried.

George reported on the Clinic/City Hall roof repairs. David Hansen with Hay Springs Lumber has inspected the roofs. The roof has already started to leak. There are places on the roof that water is damning up; places that are unsealed and the contractor left a pile of trash on the roof also. Jami will send a notice of deficiency to the contractor requiring the problems to be corrected within 14 days.

Public concerns: Sherrie Elwood informed those present that the Patriot Guard and Legion Riders will be escorting veterans from Hot Springs to the Willow Tree Festival in Gordon this coming weekend. They would like each community to make a show as they pass through. Krystyn Turman with Pioneer Manor thanked George and Aaron for filling pot holes and making arrangements for the Nursing Home parking lot to be armor coated.

Department reports were heard: George – Streets: Had five funerals; Armor coating is done; Patching potholes; Bleachers moved from school to ball fields – thanks to Toof Diesel for using their tele-handler for this; read meters; Aaron - Water: Read meters; Funerals; Water samples; Had Sorensen work on gearbox at the pivot; Cleaning sewers – have four blocks left; Has been advised by ISO to test hydrants with PETO gauge/tester; Krystyn Turman – Nursing Home: Doing well although a little low on census; Approximately two months out from being up and going with electronic records; Jim Varvel – Finance Committee: Had a question about current revenue for the water department. This was a timing factor when meters could be read due to weather and a meeting; Keith Kearns – SWANN: There have been changes to bale stacking allowances; Randy Turman – Lister-Sage: No report; Ron Housh – Mayor: Positive comments from citizens regarding Friendly Festival; The customer who just had a water line ran to his house is upset the ordinance was amended after his service was put in because it cost him out of pocket from the main to his home.

OLD BUSINESS

Well Update: Nothing new.

PADD Update: No report.

Water Loss: Loss is much better at only 15% this last month.

Animal Complaints: Two more complaints regarding the same residents’ Rottweiler dog. It has killed another cat. Jami outlined the process the City can go through to address this issue. Jami will send a letter to Mr. Lane regarding the dangerous dog ordinance. Matthews made motion, Kearns seconded to allow Ron to contact Rushville to make a cooperative contract for animal control. All voted aye. Motion carried.

Mayor Housh interjected that he had Kirk Beguin from Rushville spray for mosquitoes. The City of Rushville billed the City of Hay Springs $300.00 for this service

NEW BUSINESS

Varvel made motion, Matthews seconded to approve claims as presented except the Baker Construction and Plumbing bill. All voted aye. Motion carried. 

American Funds $418.04; Assurant $191.57; Bakers $900.00; Bauerkemper’s $82.41; Blue Cross Blue Shield $1689.54; Bluffs Sanitary $204.05; Bomgaars $15.96; City of Rushville $300.00; EFTPS $2568.52; EMC Insurance $2756.19; Great Plains Communications $329.09; Ideal $28.43; J&L Grocery $8.14; Lawson $388.01; MCI $59.64; Metal Products $516.75; NDOR $1124.44; Neb Pub Health $337.00; Nebraska Total Office $35.00; Norms NAPA $16.25; NWCA $229.00; NPPD $6640.47; NWRPPD $135.68; One-Call Concepts $11.75; Panhandle Drilling $104.63; Petty Cash $87.33; Postmaster $150.32; Sackers $466.84; Smith and King $270.00; SourceGas $2400.42; SWANN $7305.90; Toof’s Diesel $1380.00; Utility Service Co. $676.83; WestCo $224.79.

Varvel made motion, Matthews seconded to approve August Treasurers Report and to have it modified to include future loan funds. All voted aye. Motion carried.

Varvel made motion, Matthews seconded to approve an SDL for the Legion Stag on October 25, 2014. All voted aye. Motion carried.

Kearns made motion, Matthews seconded to approve an SDL for Sandhills State Bank Customer Appreciation on November 8, 2014. All voted aye. Motion carried.

Jancik Water Line: No action taken.

Issues related to EIN: Jami has researched with the League of Nebraska Municipalities and the auditor and they all agree the Fire Department cannot use the City’s EIN because they are not part of the City’s budget. It is a simple process for the Fire Department to apply for an EIN number.

Airport Land Lease: The current lease in not due until October 2016.

Loan Terns for DEQ: Baker and Associates has not returned Ron’s call.

Community Improvement Ideas: The Council is looking for community improvement ideas. Input and ideas from the community are welcomed. 

Varvel made motion, Matthews seconded to enter into executive session at 8:21 p.m. for personnel reviews to protect the reputations of individuals involved. All voted aye. Motion carried. 

Varvel made motion, Kearns seconded to exit executive session at 8:50 p.m. All voted aye. Motion carried.

Jim and Keith will schedule personnel reviews sometime after the 24th of this month and prior to the next meeting.

There being no further business, Varvel made motion, Kearns seconded to adjourn at 8:55 p.m. All voted aye. Motion carried. 

Ron Housh

Mayor

Lesa M. Merrill

City Clerk

Published: October 1, 2014