Hay Springs City Council Minutes October 14, 2014

REGULAR MEETING

President Jim Varvel called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m. Council persons Randy Turman, Jim Varvel and Keith Kearns were present. Ron Housh and Jerry Matthews were absent. City Attorney Jamian Simmons was absent. It was noted that the Open Meetings Act is posted.

Turman made motion, Kearns seconded to approve the minutes from the August 26, 2014 Special Meeting. All voted aye. Motion carried.

Kearns made motion, Varvel seconded to approve the minutes from the September 9, 2014 Regular Meeting. Varvel and Kearns votes aye. Turman abstains. Motion carried.

Turman made motion, Kearns seconded to approve the agenda for the October 149, 2014 meeting with the following changes: move Old Business item #5 to after Public Concerns. All voted aye. Motion carried.

Public concerns: None

John Hessler presented information regarding the new water line installation at his house and asked for a refund of the installation fee he paid. The ordinance that affects this issue was changed within several days of Me. Hessler’s payment to the City. The Council discussed options. Turman made motion, Kearns seconded to split the bill and refund half of what was paid. 

Department reports were heard: George – Streets: Had two funerals; Was sick for two weeks; Cleaned sewers; Everything is winterized; Aaron - Water: Swept up armor coating gravel; water samples were submitted; finished cleaning all sewers; pool is shut down; Everything is winterized; Krystyn Turman – Nursing Home: No report; Jim Varvel – Finance Committee: Everything looks ok; Keith Kearns – SWANN: No report; Randy Turman – Lister-Sage: Getting ready to send out the annual fund raising letters; Ron Housh – Mayor: No report.

OLD BUSINESS

Animal Complaint: Mr. Lane asked how his dog is deemed dangerous. He also asked what is going to be done about the cats in the area. Randy Benben has been contacted to trap the feral cats. Mr. Lane contends he has thousands of dollars of damage to his property because of the cats. He wants more done to take care of the cat problem. He also stated that someone or several people are feeding stray cats in the area. 

Well Update: Waiting on Buettner Construction to complete work..

PADD Update: Will continue with the Comprehensive Plan for the City.

Water Loss: Water loss was at 27% last month. Aaron found and fixed a leaking curb stop and the water for filling the street sweeper was not measured. 

Roof Repair/Baker Construction: A letter was sent by the City attorney regarding the deficiencies. Baker Construction made repairs on Oct 11, 2014. The roof was inspected again, and still found to be deficient in a couple areas. George will contact them and try to find a resolution.

DEQ Loan Terns: It was noted the well project was started in 2011. The Council reviewed the documents from Baker and Associates.

Pool Improvement Committee: They committee members are going to do a fund raiser raffle. They will likely have a bank account of their own to handle the funds raised and expended. Lister-Sage has agreed to accept funds as a 501c3 non-profit also.

NEW BUSINESS

Kearns made motion, Turman seconded to approve claims as presented. All voted aye. Motion carried. 

American Funds $423.46; Assurant $191.57; Bauerkemper’s $139.06; Blue Cross Blue Shield $1721.90; Bluffs Sanitary $52.99; EFTPS $1901.81; EMC Insurance $2756.15; FALCO $1608.00; Farmer’s Coop $6.90; Great Plains Communications $316.42; Hay Springs Lumber $2123.28; Hip Hop $76.00; Ideal $28.43; J&L Grocery $8.04; MCI $59.57; Metal Products $367.50; NDOR $1079.53; Nebraska Total Office $192.83; NWCA $229.00; NPPD $3989.60; NWRPPD $479.96; One-Call Concepts $9.55; Petty Cash $91.64; Postmaster $140.42; Sackers $232.32; Sandhills News $175.78; Sargent Drilling $619.92; Smith and King $450.00; Sorensen Irrigation $750.63; SourceGas $874.64; SWANN $7003.04; Toof’s Diesel $381.61; Topkote $42818.50; Utility Service Co. $676.83; WestCo $720.50.

Varvel made motion, Turman seconded to approve September Treasurers Report. All voted aye. Motion carried.

Varvel made motion, Kearns seconded to approve all current fire department members for insurance. All voted aye. Motion carried.

Resolution #14-3 Land Survey: Kearns read: CITY OF HAY SPRINGS, NEBRASKA RESOLUTION NO. 14-3 October 14, 2014 WHEREAS application has been made for the acceptance and approval of the replat of certain property located in Outlot “K” of Waterman’s Addition to Hay Springs, Sheridan County, Nebraska; WHEREAS the replat is more specifically describes as follows: All that part of Outlot “K” of Waterman’s Addition to Hay Springs, Sheridan County, Nebraska, more particularly described as follows: Beginning at the Southwest corner of said Outlot; thence North 02°09’38” East, along the West line of said Outlot, a distance of 215.13 feet to a point on the South right of way line of State Highway No. 20; thence Easterly on a curve to the left with 2924.79 foot radius along said right of way line, as are distance of 156.46 feet; thence South 02°54’20” West, a distance of 196.80 feet to a point on the South line of said Outlot; thence North 88°29’44” West, along said South line, a distance of 153.0 feet to the point of beginning, and containing 0.73 acres, more or less. WHEREAS a survey and plat of the foregoing real estate in Outlot “K” of Waterman’s Addition to Hay Springs, Sheridan County, Nebraska, has been prepared with the appropriate acceptance by officials with the City of Hay Springs, and a copy of such plat is attached hereto and incorporated herein by this reference. NOW THEREFORE BE IT RESOLBED, that the City Council for The City of Hay Springs, Nebraska does hereby approve and accept the survey and plat of the foregoing real estate; and does further approve the attached survey to be filed of record along with this Resolution and made a part of the record of such real estate such that the Sheridan County Clerk shall have the power and right to receive a deed of such property and record the same of record as may be required. Kearns made motion, Turman seconded that the three required readings be waived. All voted aye. Motion carried.

Kearns made motion, Turman seconded to approve Resolution #14-03 to replat Outlot “K” of Waterman’s Addition. All voted aye. Motion carried. 

Cooperative Agreement for Animal Control: Rushville was contacted and suggested Hay Springs have our own animal control officer. George and Aaron declined to take this position. Kearns made motion, Turman seconded to advertise a Request for Bids for a contract Animal Control Officer. All voted aye. Motion carried.

Kearns made motion, Varvel seconded to approve Jerry Hain with Olsson Associates as the City’s Street Superintendent for the 2014-2015 year. All voted aye. Motion carried.

Salary Package for Employees: Council reviewed the information presented. Varvel made motion, Keith seconded to approve 2 and 3% raises for employees retroactive to October 1, 2014. All voted aye. Motion carried. 

Clerk/Treasurer Duties: Tabled 

Items for the next meeting were discussed.

There being no further business, Turman made motion, Kearns seconded to adjourn at 8:37 p.m. All voted aye. Motion carried. 

Jim Varvel

President

Lesa M. Merrill

City Clerk

Published: November 5, 2014