Mayor Ron Housh called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m. Council persons Randy Turman, Keith Kearns and Jim Varvel were present. Jerry Matthews was absent. City Attorney Jamian Simmons was present. It was noted that the Open Meetings Act is posted.
Turman made motion, Kearns seconded to approve the minutes from the November 12, 2014, 2014 Regular Meeting. All voted aye. Motion carried.
Kearns made motion, Turman seconded to approve the agenda for the December 9, 2014 meeting. All voted aye. Motion carried.
Jamian Simmons administered the Oath of Office of Mayor to Richard McKay.
Jamian Simmons administered the Oath of Office of City Council – East Ward to Luke Marcy.
Public concerns: None
Department reports were heard: George – Streets: Funerals; Plowed and moved snow; Started maintaining mowers and summer equip; Helped with refinishing welcome signs; Made plans for RV Park dump; Put Christmas decorations up; Aaron - Water: Funerals; Meters; Hauled picnic tables to shed for winter; Attended continuing education class and another one is coming up; Some water loss at 109 N. Miller due to a line break; Lesa – Payroll completed; Preparations for audit; Several service orders; Bank accounts reconciled; Sales tax submitted; Jim Varvel – Nursing Home: Everything looks good; Jim Varvel – Finance Committee: Questions regarding MM/Sweep and Keno accounts were answered; Keith Kearns – SWANN: No report; – Lister-Sage: Fund raising letters were sent out; Richard McKay – Mayor: Time was spent with both George and Aaron to become familiar with responsibilities/problems/needs; Richard stated the Council needs to listen to community members and represent their concerns.
RV Dump: Aaron presented plans he and George drew up for placement of the dump. They estimate the cost at $1000. Varvel made motion, Kearns seconded to approve the proposed location of the RV Dump. All voted aye. Motion carried.
Pool Improvement Committee: Jim reported that two engineers have been contacted for opinions: Baker & Associates and Coe Engineering. David Coe returned an opinion of $200,000-$300,000 for repairs to the pool building complex. Hugely Engineering out of North Platte has also been contacted. So far, there has been no response from Bakers or Hugely. There is currently a lot of community enthusiasm for upgrading the pool. Mac’s Restaurant donated 10% of its proceeds from one evening and challenges other businesses to do the same.
Animal Control Officer Bids: None received.
Cooperative Agreement for Animal Control: Rushville was contacted to house animals in their pound. However, since Hay Springs does not currently have and Animal Control Officer, it cannot be utilized. Hay Springs can currently enforce ordinances through the attorney/court. Ron Housh had also visited with Luke Graham in Rushville. Luke was possibly interested in emergency situations. The Council directed Richard to contact Luke Graham to acquire his services in possible emergency situations. Jami will bring a cooperative agreement back to the Council next month.
Well Update: Nothing to report. Well is completed.
PADD Update: Jeff Kelly gave a report to the Council regarding planning and the Community Development Block Grant Program. Kearns made motion, Varvel seconded to move forward with the Comprehensive Plan and to pursue grants for the 3rd cycle. All voted aye. Motion carried.
Water Loss Report: 32% loss is reported from last month. There was a water line break at 109 N. Miller and the water tower was washed out. Nebraska Rural Water Association is scheduled to perform water leak testing for Hay Springs.
Varvel made motion, Marcy seconded to approve claims as presented. All voted aye. Motion carried.
American Funds $222.38; Assurant $191.57; Baker & Assoc $900.00; Blue Cross Blue Shield $1721.90; Bluffs Sanitary $87.76; Bomgaars $116.97; Data Tech $1800.75; EFTPS $922.18; EMC Insurance $2897.59; Great Plains Communications $272.64; Hay Springs Lumber $122.33; HD Waterworks $2301.51; Hip Hop $54.00; Ideal $29.75; J&L Grocery $46.18; KCSR $50.00; Lawson $89.83; MCI $60.35; NDEQ-Fiscal Services $19774.22; Nebraska Municipal Clerks $15.00; Ne Pub Health $172.00; Nebraska Total Office $229.76; Norms Napa $303.68; NWCA $229.00; NPPD $3082.44; NWRPPD $543.32; Northwestern Heating $70.00; One-Call Concepts $2.20; Petty Cash $118.66; Postmaster $237.16; Sackers $285.88; Sandhills News $188.56; Security First Bank $50.00; Sheridan County Treasurer $570.56; Smith , King and Simmons $415; SourceGas $892.96; SWANN $6871.09; Utility Service Co. $676.83; Ward Lab $72.00.
Varvel made motion, Kearns seconded to approve November Treasurers Report. All voted aye. Motion carried.
Varvel made motion, Kearns seconded to approve a Special Designated Liquor license for the Legion Club for their January 23, 2015 Bowl Party. All voted aye. Motion carried.
Backflow Class: There is a class Aaron would like to take so he can be certified to test backflow devices. Cost would be $500 - $575 depending on the location he attends. Kearns made motion, Marcy seconded to authorize the January training in Wahoo due to the slower time of the year. All voted aye. Motion carried.
Signatories on Bank Accounts: Varvel made motion, Kearns seconded to authorize Richard McKay as signatory on the City bank accounts. All voted aye. Motion carried.
Nomination for vacant Council Position: Jami advised the position must be advertised. Item tabled until next month.
Appointment for SWANN Board: Varvel made motion, Marcy seconded to appoint Keith Kearns as representative to the Swann Board. All voted aye. Motion carried.
Varvel made motion Kearns seconded to appoint Luke Marcy as Alternate Representative to the SWANN Board. All voted aye. Motion carried.
Appointment for Lister-Sage Board: Kearns mode motion, Marcy seconded to appoint Jim Varvel as representative to the Lister-Sage board. All voted aye. Motion carried.
Ordinance #6-3-6: A resident in town emptied/washed out his semi-truck cattle trailer on the city streets. Another time, he had a loaded truck parked on the City Streets. Both issues are in violation of the City ordinances. Mayor McKay will speak to him.
Status of Hay Springs Youth Activity Accounts: The Council wants to office funds through grants to Hay Springs youth activity groups. Jim will look at putting together a rough policy to address this and bring it back next month.
Vacation Carry-over: George and Aaron have too much vacation to carry over in to next year. Due to work load, they have been unable to take vacations. Kearns made motion, Marcy seconded to extend carry-over for six months with the intent to use vacation up in that time period. All voted aye. Motion carried.
Clerk/Treasurer Duties: Tabled
Items for the next meeting were discussed.
There being no further business, Varvel made motion, Kearns seconded to adjourn at 8:50 p.m. All voted aye. Motion carried.
Lesa M. Merrill
Published: December 24, 2014