Hay Springs City Council Minutes January 13, 2015

REGULAR MEETING

Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m. Council persons Luke Marcy, Keith Kearns and Jim Varvel were present. City Attorney Jamian Simmons was absent. It was noted that the Open Meetings Act is posted.

Kearns made motion, Varvel seconded to approve the minutes from the December 9, 2014 Regular Meeting. All voted aye. Motion carried.

Varvel made motion, Kearns seconded to approve the agenda for the January 13, 2015 meeting with changes: Move item #1 from Old Business and Item #3 from New Business to just after Public Concerns. All voted aye. Motion carried.

Jamian Simmons arrived at 7:03 p.m.

Varvel made motion, Kearns seconded to approve agenda for January 13, 2015 as revised. All voted aye. Motion carried.

Public concerns: None

Pool Improvement Committee: They have received two opinions from engineers: Coe Engineering and Hewgley Engineering. The committee recommends Hewgley Engineering and invited the Council to review the opinions presented. The Council had several questions. The Committee will research and bring information back next month.

Legion SDL: Sherrie Elwood requested and Special Designated Liquor license for the Pool Improvement Committee to host a cribbage tournament/silent auction/supper fund raiser on March 21, 2015. Varvel made motion, March seconded to approve the SDL for March 21, 1025 fundraiser. All voted aye. Motion carried.

Department reports were heard: George – Streets: One Funerals; Plowed and moved snow – spent over $900 in fuel so far; Need to repair a curbstop when the weather permits; George Vandeveer helped move snow with his tractor; Aaron - Water: No report. Aaron is at a class in Wahoo; Lesa – Payroll completed; Year-end payroll – W-2’s should be out by end of the week; Audit closing; Sales tax submitted; Jim Varvel – Nursing Home: No report; Jim Varvel – Finance Committee: The things he checked look good; Keith Kearns – SWANN: No report – no meeting yet; – Lister-Sage: No report – meeting is next week; Richard McKay – Mayor: Trying to understand the financials; Helped move snow – saw 1st hand the unreasonable demands of the public and commended George and Aaron for the job they do..

OLD BUSINESS

Cooperative Agreement for Animal Control: Luke Graham from Rushville is not interested in helping with animal control. Mayor McKay received a call from an interested party and will meet with that individual next week. Council discussed a possible interlocal agreement. The Council asked Richard to contact Rushville. Will re-address next month. 

PADD Update: Jeff Kelley emailed a note stating that for the 3rd round of funding there is $135,810 availabile. 

Water Loss Report: No report as meters were not read due to snow.

Status of Hay Springs Youth Accounts: Jim wasn’t able to review. Will have information next month.

NEW BUSINESS

Kearns made motion, Varvel seconded to approve claims as presented. All voted aye. Motion carried. 

21st Century $59.90; American Funds $427.26; Assurant $191.57; Blue Cross Blue Shield $1721.90; Bluffs Sanitary $188.28; Bomgaars $356.06; Coe Engineering $270.00; Deluxe for Business $286.95; EFTPS $1832.60; EMC Insurance $2897.59; Godfrey Brake $582.75; Great Plains Communications $272.64; Hay Springs Lumber $114.29; Hay Springs Schools $36.00; HD Waterworks $2301.51; Hip Hop $79.00; Ideal $29.75; J&L Grocery $14.82; MCI $60.44; NDOR $1630.12; Ne Pub Health $29.00; Nebraska Rural Water $700.00; Nebraska Total Office $140.67; Norms Napa $5.38; Northwest Pipe $480.81; NWCA $229.00; NPPD $3258.03; NWRPPD $543.32; Olsson Associates $270.98; Rapid City Journal $38.95; Petty Cash $292.78; Postmaster $152.36; Sackers $837.76; Sandhills News $83.08; Security First Bank $1355.00; Smith , King and Simmons $532.00; SourceGas $1659.55; SWANN $6470.53; Utility Service Co. $676.83; WestCo $369.07.

Varvel made motion, Marcy seconded to approve December Treasurers Report. All voted aye. Motion carried.

Audit Report: Jim Gardner presented the 2013-2014 audit report. There were improvements throughout the year. Varvel made motion, Kearns seconded to accept the FALCO audit report. All voted aye. Motion carried.

Noise Ordinance: No action.

Truck Parking on City Streets; Luke offered to talk to the offending party.

Water Bill Ordinance: No action.

Municipal Code Services: Tabled until next month.

NPPD Franchise Agreement: Kearns made motion, Varvel seconded to approve the franchise agreement. All voted aye. Motion carried.

Radon Action Month: Varvel made motion, March seconded to proclaim January 2015 as Radon Action Month. All voted aye. Motion carried.

Vacant Council Position: Mayor McKay nominated Marcella Hale to fill the vacant City Council position. Varvel made motion, Kearns seconded to approve and appoint Marcella Hale to the Hay Springs City Council. All voted aye. Motion carried.

Oath of Office: Tabled until next month.

Signatory on Bank Accounts: Tables until next month

Clerk/Treasurer Duties. Lesa was commended for doing a good job. 

Kearns made motion, March seconded to enter executive session at 8:36 p.m. to discuss legal matters. All voted aye. Motion carried.

Varvel made motion, Kearns seconded to exit executive session at 8:45 p.m. All voted aye. Motion carried.

Items for the next meeting were discussed.

There being no further business, Varvel made motion, Marcy seconded to adjourn at 8:48 p.m. All voted aye. Motion carried. 

Richard E. McKay

Mayor

Lesa M. Merrill

City Clerk/Treas.

Published: January 28, 2015