Hay Springs City Council Minutes February 12, 2015

HEARING

Mayor Richard McKay called the One and Six Year Street Plan Hearing to order at 7:02 p.m. Council persons Luke Marcy, Keith Kearns and Jim Varvel were present. City Attorney Jamian Simmons was absent. It was noted that the Open Meetings Act is posted. 

George presented the One and Six Year Street Plan and answered questions from the Council.

Mayor McKay adjourned the hearing at 7:04 p.m.

REGULAR MEETING

Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m. Council persons Luke Marcy, Keith Kearns and Jim Varvel were present. City Attorney Jamian Simmons was absent. It was noted that the Open Meetings Act is posted.

Varvel made motion, Kearns seconded to approve the minutes from the January 13, 2015 Regular Meeting. All voted aye. Motion carried.

Varvel made motion, Marcy seconded to approve the agenda as revised for the February 10, 2015 meeting: Move item #1 from Old Business and Item #5 from New Business to just after Oath of Office. All voted aye. Motion carried.

Oath of Office: Richard administered the Oath of Office of City Council Member to Marcella Hale. 

Gambling Awareness: Joan Yekel presented Gambling Awareness to the Council. Varvel made motion, Kearns seconded to approve the Proclamation for March Gambling Awareness Month. Richard read the Proclamation: WHEREAS, our community is home to individuals and families adversely affected by problem gambling; and WHEREAS, compulsive gambling is often hidden from family members, social services and mental health professionals; and WHEREAS, compulsive gambling often occurs in combination with other disorders such as chemical dependency and depression; and WHEREAS, it is important to raise awareness of the warning signs of compulsive gamblers and connect them with professional help. NOW, THEREFORE, I, Richard E. McKay, Mayor of City of Hay Springs, Nebraska, do hereby proclaim March, 2015, as “Problem Gambling Awareness Month” and urge citizens to learn more about the consequences of problem gambling.

Pool Improvement Committee: Heather Housh presented current information on fundraising efforts and engineering proposal. Jim Varvel called references for Hewgley Associates, which calls were all good. Jim suggested the City move forward and engage Hewgley Associates at the expense of the City. Heather asked the Council to look at the pool so they are aware of the condition of it. They agreed to meet this coming Saturday at 2:15. Varvel made motion, Kearns seconded to move forward and engage Hewgley Associates services’. All voted aye. Motion carried. 

Public concerns: Lisa Petersen presented noise ordinances from Scottsbluff/Gering for the Council to consider implementing. She is having noise problems in her house. She has noise frequencies on her that are harassing her. There was discussion about the City’s current noise ordinances or lack of them. 

Department reports were heard: George – Streets: Moved snow; Did water turn-offs when Aaron was at school; Have been making cement man-hole risers; One furnace at the Legion Hall needs repaired; Put gravel on well road; Richard gave kudos for snow removal due to public comments he has received; Aaron - Water: Passed the wastewater class with an 87%; Collected required water samples; Making man-hole risers; Hauled gravel to the well road; Lesa – Completed year-end tax forms and payroll; processed service orders and shut-offs; census report; publications; Jim Varvel – Nursing Home: No report; Jim Varvel – Finance Committee: No Report; Keith Kearns – SWANN: Richard asked if the truck drivers could drive slower instead of creating trenches with the trucks in the alleys; – Lister-Sage: New banners have been hung; Snow damage to heat-pump; Looking at long-term financing for the building and asked to be place on the next agenda; Richard McKay – Mayor: Richard is receiving an education as mayor; Things are running well; There is a lot of damage at the lagoons that needs to be addressed.

OLD BUSINESS

PADD Update: It will cost $4000 for the City to match the CDBG funds and to move forward with updating the City’s Comprehensive Plan. Kearns made motion, Varvel seconded to commit to contribute the matching funds to move forward with the proposal. All voted aye. Motion carried.

Water Loss Report: Aaron presented the loss numbers, which included two months because of the snow storm. Aaron will have Russ Topp with NRWA survey the system and Sargent will Performance test the wells. There was much discussion of where the loss may be coming from.

Status of Hay Springs Youth Accounts: Tabled.

Municipal Code Serviced: Lesa presented information on having MCS re-codify the ordinance manual. Varvel made motion, Kearns seconded to move forward with having Municipal Code Services re-codify the City’s ordinance manual. All voted aye. Motion carried.

Signatory on Bank Accounts: Varvel made motion, March seconded to add Marcella Hale as signatory on the City’s bank accounts. All voted aye. Motion carried. 

NEW BUSINESS

Varvel made motion, Kearns seconded to approve claims as presented. All voted aye. Motion carried. 

21st Century $59.90; American Funds $427.26; Assurant $191.57; Blue Cross Blue Shield $1721.90; Bluffs Sanitary $188.28; Bomgaars $356.06; Coe Engineering $270.00; Deluxe for Business $286.95; EFTPS $1832.60; EMC Insurance $2897.59; Godfrey Brake $582.75; Great Plains Communications $272.64; Hay Springs Lumber $114.29; Hay Springs Schools $36.00; HD Waterworks $2301.51; Hip Hop $79.00; Ideal $29.75; J&L Grocery $14.82; MCI $60.44; NDOR $1630.12; Ne Pub Health $29.00; Nebraska Rural Water $700.00; Nebraska Total Office $140.67; Norms Napa $5.38; Northwest Pipe $480.81; NWCA $229.00; NPPD $3258.03; NWRPPD $543.32; Olsson Associates $270.98; Rapid City Journal $38.95; Petty Cash $292.78; Postmaster $152.36; Sackers $837.76; Sandhills News $83.08; Security First Bank $1355.00; Smith , King and Simmons $532.00; SourceGas $1659.55; SWANN $6470.53; Utility Service Co. $676.83; WestCo $369.07.

Varvel made motion, Marcy seconded to approve January Treasurers Report. All voted aye. Motion carried.

Approval of One and Six Year Street Plan: Kearns made motion, Hale seconded to approve Resolution #15-1 signifying the One and Six Year plan for street improvement.

Ordinance #15-01: Kearns made motion, Varvel seconded to pass Ordinance #15-01: An Ordinance granting to the Nebraska Public Power District, a public corporation and political subdivision of the State of Nebraska, its successors and assigns, the non-exclusive right and franchise for a period of Twenty-five (25) years to erect, operate and maintain an electric light and power system in the City of Hay Springs for the purpose of furnishing electric energy to said City of Hay Springs and the inhabitants thereof; limiting the maximum charges for such energy; providing certain regulations with reference thereto; and all things incidental to the purposes thereof; repealing all ordinances and parts of ordinances in conflict therewith; directing the publication of the Ordinance and prescribing the time when this Ordinance shall be in full force and effect. BE IT ORDAINED BY THE Mayor and City Council of the City of Hay Springs: Section 1. The City of Hay Springs a municipal corporation, hereby grants unto the Nebraska Public Power District, its successors and assigns, the non-exclusive right and franchise for a period of Twenty-five (25) years to erect, operate and maintain with said City of Hay Springs an electric light and power system; and the right to construct, operate and maintain poles, conduits, wires and other necessary equipment, in, over, across or under the streets, alleys and public places in said City of Hay Springs for the purpose of supplying electric energy to said City of Hay Springs and its inhabitants, or the other cities, villages and communities and their inhabitants, or to others connected or to be connected to said system. Section 2. Nebraska Public Power District shall have the authority to trim trees upon and overhanging the streets, alleys and public places of the City of Hay Springs so as to prevent the branches of such trees from coming in contact with or endangering said electric light and power system. Section 3. Nebraska Public Power District is hereby authorized to charge, collect and receive a reasonable compensation for electricity furnished to the City of Hay Springs and its inhabitants, however, said District shall at no time during the existence of this franchise charge a greater sum for electric energy for light and power purposes than is charged by said District in other communities of a like size and under similar conditions. Section 4. This Ordinance shall be published in accordance with laws of the state of Nebraska. Section 5. This Ordinance shall be effective from and after its passage, approval, publication and written acceptance hereof by Nebraska Public Power District. Section 6. All ordinances and parts of ordinances in conflict with the provisions hereof are hereby repealed. Passed, adopted and approved this 10th day of February, 2015. All voted aye. Motion carried.

Hale made motion, Kearns seconded to waive the three required readings of Ordinance #15-01. All voted aye. Motion carried.

Lagoon Repairs: The sidewalls and falling in; Rip-rap is coming apart; Liner and dirt underneath is caving in. There was discussion that the company that installed the ponds didn’t tow the sides in correctly at the top and bottom. That company is no longer in business. Item tabled pending additional research on original project. 

Well on Ron Hanks’ property: Aaron presented information on the cased and capped well that was drilled on Ron Hanks’ property. There was much discussion by the Council. Hale made motion, Kearns seconded to table until next month. All voted aye. Motion carried.

Backflow Testing Device: Aaron presented information on various testing devices. If the City purchases this, there are currently tree businesses in town that the City needs to test. The cost would be $1300. The City could charge for the service which would help pay for the device. Kearns made motion, Varvel seconded to table until May or June. All voted aye. Motion carried. 

Pitot II Gage: Aaron presented information: This gage tests fire hydrants for ISO insurance purposes. Cost of the gage would be $350. It takes a lot of water to run through this testing process. The purpose of the testing is for the possibility of better insurance rates for residents. Varvel made motion, Kearns seconded to table item. All voted aye. Motion carried.

Gravel Hauling Conflict of Interest: Jami advised Lesa that Luke Marcy needs to write a letter disclosing his ownership of the trucking business that will haul gravel for the City.

Alley between N. Baker and N. Miller between 2nd and 3rd streets: There was discussion on the extreme poor condition of this alley. Ten years ago, estimate of repair for the one block of alley was $50,000. Council advised to have Buettner Construction look at it and the will re-address next month.

New Hiring Laws: Hale made motion, Kearns seconded to table until next month. All voted aye. Motion carried.

Customer Meter at 224 N. Gibson Meter Issue/Tampering: The meter was replaced last fall. Wire was cut by resident and repaired by Aaron. The meter then started making noises and talking to her. The new meters the City uses cannot be unhooked or bypassed in order to not register water usage. Council advised to document all contact with the resident.

Aaron asked if any pool applications were received. None were

Items for next meeting were discussed.

There being no further business, Varvel made motion, Kearns seconded to adjourn at 9:30 p.m. All voted aye. Motion carried 

Richard E. McKay

Mayor

Lesa M. Merrill

City Clerk/Treas.

Published: February 25, 2015