Hay Springs City Council Minutes March 12, 2015

HEARING

Mayor Richard McKay called the Panhandle Area Development District (PADD) Hearing to order at 7:03 p.m. Council persons Luke Marcy, Keith Kearns, Marcella Hale and Jim Varvel were present. City Attorney Jamian Simmons was also present. It was noted that the Open Meetings Act is posted. 

Check Karpf with PADD presented information on applying for Community Development Block Grant funds for updating the City’s Comprehensive Plan and answered questions from the Council.

Mayor McKay adjourned the hearing at 7:10 p.m.

REGULAR MEETING

Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:10 p.m. Council persons Luke Marcy, Keith Kearns Marcella Hale and Jim Varvel were present. City Attorney Jamian Simmons was also present. It was noted that the Open Meetings Act is posted.

Varvel made motion, Kearns seconded to approve the minutes from the February 10, 2015 Regular Meeting with corrections: Correct spelling of Luke Marcy’s last name and correct address for New Business item #13 to S. Gibson. All voted aye. Motion carried.

Varvel made motion, Kearns seconded to approve the agenda as revised for the March 10, 2015 meeting: Move item #5 from New Business to just after item #4 under Old/New Business. All voted aye. Motion carried.

OLD/NEW BUSINESS

Pool Improvement Committee: The agreement from Hewgley and Associates was reviewed. There were a couple items in question and much discussion. Kearns made motion to approve agreement contingent upon a defined list of possible reimbursable expenses and numbers come back acceptable. Motion died due to lack of a 2nd. Hale made motion, Kearns seconded to accept the agreement as is. All voted aye. Motion carried. 

PADD Update: Chuck Karpf recommends the Comprehensive Plan be on the Council agenda quarterly to review and work on continually. Communities that actually use these plans are more successful communities in obtaining grants.

Fire Department New Member Approval: Ryan Turman presented three names to add to the Fire Department membership: James Huth, Diana Wheat and Jeff Summers. Varvel made motion, Hale seconded to approve the three new members. All voted aye. Motion carried.

Legion SDL: Varvel made motion, Marcy seconded to approve a Special Designated Liquor license for the Legions annual Spring Stag on April 18, 2015. All voted aye. Motion carried.

Lister-Sage Long Term Financing: Bev Lee presented income/expensed for the last two years. She talked about the income deficit and what they are currently doing for income. The Lister-Sage board is asking for $3,000-$5,000 annually to help support the building for the community. Marcella asked how much the board currently has in the bank. Bev advised there is currently $161,000 in their savings account, but that it won’t last long if they continue to have unexpected expenses. There was a lot of discussion. Hale made motion, Kearns seconded to make a one-time donation of $5,000 from the City’s KENO funds to the Lister-Sage Community building operation funds. All voted aye. Motion carried. 

Public concerns: None. 

Department reports were heard: George – Streets: Read meters; Working on getting mowers ready; Due to public pressure, Luke Marcy has declined to haul gravel for the City and George has had to make other arrangements outside of the local area; Aaron - Water: A fire hydrant and stop sign was ran over and they are working on getting them repaired; Has been in contact with Nebraska Rural Water Association, it may be a little longer for them to do the water leak survey due to illness; Have been making donuts (Cement risers for manholes); Will be gone for two or three weeks the first part of April for his baby’s birth; Weed and Feed for the parks and cemetery had been ordered and is ready for use; Lesa – Daily posting and deposits; Research of past minutes for information on lagoon project; Jim Varvel – Nursing Home: No report; Jim Varvel – Finance Committee: Had a couple questions that Lesa answered; Keith Kearns – SWANN: No report – meeting is next week; – Lister-Sage: Nothing further to report; Richard McKay – Mayor: Wants the Council to be careful with the use of City money..

OLD BUSINESS

Animal Control Officer Bid: One bid was received from Aaron Huckfeldt. The bid was read and reviewed. Richard spoke with Chris Heiser, Rushville’s mayor. They would be able to keep an animal for five days for $10 per animal, per day. The Council needs to work on the Cooperative Agreement with Rushville first, then on Aaron’s bid. Kearns made motion, Marcy seconded to move forward with the Cooperative agreement with Rushville. All voted aye. Motion carried.

Water Loss Report: 43% last month. The Lister-Sage meter is not picking up usage from the many low-flow faucets installed throughout the building. A new meter is ordered that will measure low-flow. The well and pump test results from Sargent Drilling performed well.

Status of Hay Springs Youth Accounts: Jim gave a brief overview of the accounts. He will get something written up for next month.

Lagoon Repairs Research Report: There was a lot of discussion. Varvel made motion, Hale seconded to obtain estimates from both Olson Associates and Baker and Associates. All voted aye. Motion carried.

Alley between N. Baker and N. Miller/ N. 2nd and N. 3rd: Buettner Construction advised George that gravel will not stay unless it is too large to drive on. George checked with Russ Colby at Baker and Associates. The price of concrete for the alley is $32,000. This does not include labor. Marcella suggested moving the dumpsters to the end of the streets and vacate the alley. Jami will check on procedure to vacate the alley. 

NEW BUSINESS

Kearns made motion, Marcy seconded to approve claims as presented. All voted aye. Motion carried. 

American Funds $421.00; Assurant $346.97; Blue Cross Blue Shield $1721.90; Bluffs Sanitary $183.86; Bomgaars $201.15; Chadron Home Center $340.00; DHHS $115.00; EFTPS $1807.00; EMC Insurance $2835.14; Farmer’s Coop $1.98; Great Plains Communications $545.67; Hay Springs Lumber $2107.30; Hip Hop $232.00; Ideal $29.75; MCI $60.89;NDHHS $40.00; NDOR $967.30; Ne Pub Health $174.00; Nebraska Total Office $103.75; Norms Napa $81.80; NWRPPD $40.64; NWCA $458.00; NPPD $3119.77; Petty Cash $53.81; Postmaster $150.32; Print Express $161.73; Sackers $186.48; Sandhills News $128.96; Smith , King and Simmons $908.75; SourceGas $1531.27; SWANN $7173.61; Toof’s Diesel $621.45 Utility Service Co. $676.83;

Varvel made motion, Marcy seconded to approve February Treasurers Report. All voted aye. Motion carried.

New Hiring Laws: Jami explained the new laws to the Council. 

Summer Help: One application has been received for mowing/parks. No applications for Pool Manager/Lifeguards yet.

Spring Clean-Up: Kearns made motion, Marcy seconded to set May 2nd for the Springs Clean-Up.

Resolution #15-2: Kearns made motion, Marcy seconded to approve Resolution #15-2 authorizing the Mayor to sign papers for Community Development Block Grant funds. All voted aye. Motion carried.

Varvel made motion, Kearns seconded to enter in executive session at 9:15 p.m. to protect reputations of those involved.

Varvel made motion, Kearns seconded to exit executive session at 9:27 p.m.

Items for next meeting were discussed.

There being no further business, Varvel made motion, Kearns seconded to adjourn at 9:30 p.m. All voted aye. Motion carried 

Richard E. McKay

Mayor

Lesa M. Merrill

City Clerk/Treas.

Published: March 25, 2015