Gordon City Council Minutes May 14, 2015

Notice of the meeting was given to advance by publication in the Sheridan County Journal Star, the designated method for giving notice as shown by the affidavit of publication on file in the City Clerk’s office. Agendas of the meeting were simultaneously given to the Mayor and all members of the Council. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order by Mayor Russell at 6:00 p.m., May 14, 2015 in the Council Chambers of the City Auditorium. The Mayor noted the location of the Open Meetings Laws poster in the back of the room.

Present: Grant, Bounous, Evans, Morgan, and Russell.

Absent: No one.

Police Chief Jeff Brewer was recognized by the Mayor and the City Council for his thirty years of service to the City of Gordon. Chief Brewer began his employment with the City of Gordon on April 1, 1985, and has been a valuable asset to our community. The Mayor, City Council, and City Manager Fred Hlava join all the members of our community and surrounding area in congratulating Chief Brewer, and thanking him for his dedicated service to our community.

Motion by Bounous, seconded by Grant to go into executive session at 6:05 pm for the purposes of litigation review for expense recovery on the city’s water tank failure and repair. Ayes: Bounous, Evans, Morgan, Russell, and Grant. Council reconvened in regular session at 6:20 pm.

Motion by Bounous, seconded by Evans to approve the minutes of the April 9, 2015 meeting. Ayes: Evans, Morgan, Russell, Grant, and Bounous.

Motion by Grant, seconded by Bounous to approve the minutes of the April 27, 2015 special meeting. Ayes: Morgan, Russell, Grant, Bounous, and Evans.

Motion by Bounous, seconded by Evans, to approve the April 2015 Treasurer’s Report. Ayes: Russell, Grant, Bounous, Evans, and Morgan.

Motion by Morgan, seconded by Grant to approve the bills. Ayes: Grant, Bounous, Evans, Morgan, and Russell.

Abbreviations for the legal: EX, Expense; FE, Fee; GR, Groceries; MI, Mileage; RE, Reimbursement; RPT, Report; SA, Salaries; SE, Services; SU, Supplies.

PAID BILLS

EFTPS, FNBO, FE, $51.11; EFTPS, NE Dept of Revenue, RE, $2,030.53; RS1105, USPS, SU, $46.55; RS1106, The Copy Shoppe, SU, $314.34; RS1107, Foremost Promotions, SU, $1,772.50; RS1108, Positive Promotions, SU, $462.93; 42939, NE Dept Health & Human Serv, SE, $160.00; 43003, Payroll Fund, SA, $22,661.44; 43004, Consolidated Mngmt, SE, $189.00; 43005, NMVCA, SE, $35.00; 43006, Sandhills Land & Property, EX, $400.00; 43007, Airport Authority, RE, $1,746.56; 43008, Airport Bond Savings, RE, $2,263.98; 43009, Fleet Services, SU, $913.27; 43010, Maria Kling, RE, $113.82; 43011, Library Petty Cash, RE, $49.41; 43012, National Insurance, EX, $45.19; 43013, Meng Studio, SE, $1,085.00; 43014, NWRPPD, SE, $4,701.63; 43015, NE Center for the Book, EX, $15.00; 43016, NLA Public Library Section, FE, $60.00; 43017, Toni Siders, SE, $80.00; 43018, Special Assessment BF, RE, $3,385.93; 43019, Viaero, SE, $130.57; 43020, Xerox Corp, EX, $125.68; 43021, Kim Buchan, RE, $500.00; 43022, Consolidated Mngmt, SE, $42.25; 43023, Perpetual Care Fund, RE, $600.00; 43024, Source Gas, SE, $1,011.53; 43025, Sheridan Co Clerk, FE, $16.00; 43026, Payroll Fund, SA, $29,220.66; 43027, BC/BS, EX, $8,474.61; 43028, Consolidated Mngmt, SE, $51.75; 43029, Viaero, SE, $86.90; 43030, City of Gordon, RE, $119.09; 43031, Aaron Conn, RE, $60.91; 43032, GVFD, RE, $1,350.00; 43033, USPS, SE, $184.91; 43034, AS Central Services, EX, $8,000.00; 43035, NE Environmental Products, EX, $60,500.00; 43036, Alex Torres, SE, $182.00; 43037, Jim Irwin, SE, $1,017.01; 43038, Payroll Fund, SA, $23,185.16; 43039, Chris Burdine, RE, $1,626.97.

Total May Paid Bills: $179,069.19.

UNPAID BILLS

43149, Alamar, SU, $51.43; 43150, Adapco, SU, $478.00; 43151, Action Communications, SU, $4,186.00; 43152, Dan Bishop, RE, $50.00; 43153, Bluffs Sanitary Supply, SU, $83.20; 43154, Jeff Brewer, RE, $50.00; 43155, Brown/Nelson, SU, $278.28; 43156, Barco, SU, $917.00; 43157, Bierschbach, SU, $379.00; 43158, City of Chadron, EX, $45.00; 43159, Coe Equipment, SU, $1,214.10; 43160, Croell, SU, $247.10; 43161, Diamond Vogel, SU, $2,716.65; 43162, Scott Downing, RE, $50.00; 43163, Essence, SU, $16.99; 43164, First National Bank of Omaha, SU, $535.11; 43165, JD Financial, SU, $176.84; 43166, Farmer’s Coop, SU, $440.10; 43167, Fyr-Tek, SU, $509.25; 43168, Fleet Services, SU, $637.91; 43169, Feld-Fire, SE, $600.00; 43170, GMC of Chadron, SU, $40.86; 43171, Gordon Mem Health Services, SE, $25.00; 43172, Greg’s Electric, SE, $698.61; 43173, Great Plains Communications, SE, $1,393.51; 43174, Grocery Mart, SU, $2.18; 43175, Hinn’s Auto Supply, SU, $123.97; 43176, Homestead Building Supply, SU, $71.52; 43177, Hawkins, SU, $1,208.43; 43178, Husker Auto Parts, SU, $24.39; 43179, Clay Heath, RE, $50.00; 43180, Insurance Fund, RE, $14,702.08; 43181, Ideal Linen, SE, $110.79; 43182, Jefco Inn, SE, $184.00; 43183, Kelly Construction, SU, $1,200.11; 43184, Kustom Rock, SU, $418.00; 43185, Kimball Midwest, SU, $135.41; 43186, KSDZ, SE, $163.00; 43187, LA Sign, LLC, SU, $68.00; 43188, FALCO, SE, $610.00; 43189, LegendaryUSA.com, SU, $40.25; 43190, Modern Marketing, SU, $161.85; 43191, Med-Tech Resources, SU, $95.48; 43192, Municipal Chemical, SU, $500.00; 43193, NPPD, SE, $6,686.90; 43194, NE Total Office, SU, $98.28; 43195, NW Pipe Fittings, SU, $97.95; 43196, NE DOL, FE, $36.00; 43197, Omaha World Herald, SU, $70.85; 43198, One-Call Concepts, SE, $21.10; 43199, Petersen Seeds, SU, $271.21; 43200, Public Safety Center, SU, $329.44; 43201, Petty Cash Fund, RE, $301.29; 43202, Panhandle Sales & Service, SU, $923.00; 43203, Shane Pascale, RE, $50.00; 43204, Pit Stop, SE, $17.50; 43205, Quill, SU, $135.39; 43206, Respond First Aid, SU, $103.73; 43207, R & L Irrigation, SE, $9,484.21; 43208, NE Public Health Env Lab, SE, $78.00; 43209, Superfoods, SU, $56.40; 43210, Stockmen’s Drug, SU, $52.12; 43211, Sheridan County Journal Star, SE, $1,148.74; 43212, Smith King & Simmons, SE, $635.00; 43213, S & L, SU, $712.24; 43214, True Value, SU, $1,524.53; 43215, US Welding, SU, $202.88; 43216, Ken Ward, RE, $50.00; 43217, Westco, SU, $473.71; 43218, Water Reserve USDA, RE, $1,600.00; 43219, Water System Impr Project, EX, $15,800.00; 43220, Adam Wackler, RE, $50.00; 43221, Williams Jewelers, SU, $131.00; 43222, Xerox, EX, $587.79.

Total May Unpaid Bills: $77,418.66.

Total May Paid Bills: $179,069.19.

Total May Bills: $256,487.85.

Mayor Russell left the meeting at 6:25 pm, and conduct of the meeting was turned over to Vice-Mayor Morgan.

Motion by Grant, seconded by Evans to pass Resolution 2015-03. Ayes: Bounous, Evans, Morgan, and Grant.

Resolution 2015-03

WHEREAS, the City of Gordon intends to create a parade route from 1st and Main to 5th and Main for the Sheridan County Fair and Rodeo Parade July 25, 2015 from 10:00 am to 12:00 pm.

WHEREAS, closure of roadways along the parade route is necessary to relieve the through traffic from the area in the City of Gordon, Nebraska on or near the parade route, and to provide a safe event for participation and spectators, and;

WHEREAS, the Main Street (Nebraska Highway 27) roadway from 1st Street to 5th Street is part of the state highway system and is located within the official corporate limits or zoning jurisdiction of the City of Gordon, and;

WHEREAS, the City of Gordon, while making use of the state highway system for a special event, shall have the legal duty to protect the highway property from any damage that may occur arising out of the special event and the state shall not have any such duty during the time the City of Gordon is in control of the property as specified in the notice provided pursuant to LB 589/N.R.S §39-1359, and;

WHEREAS, any existing statutory or common law duty of the state to protect the public from damage, injury, or death shall become the duty of the City of Gordon while making use of the state highway system for a special event and the state shall not have any such statutory or common law duty during the time the City of Gordon is in control of the property as specified in the notice provided pursuant to LB 589/N.R.S §39-1359, and;

WHEREAS, pursuant to LB 589/N.R.S §39-1359, thirty (30) days advance written notice of the special event must be provided which specifies the date and time City of Gordon will assume control of the identified state highway property, as well as the date and time the City of Gordon will relinquish control of such state highway property to the State of Nebraska. In addition, the City of Gordon shall provide beginning and ending locations for the highway closure including sufficient area for the placement of advance warning and/or detour signing, and include sufficient time for the City of Gordon to prepare and later clean the property prior to returning possession back to the State of Nebraska, and;

WHEREAS, LB 589/N.R.S §39-1359 dictates that if a special event includes any portion of the State of Nebraska Highway System, the City of Gordon shall, if a claim is made against the State of Nebraska, indemnify, defend, and hold harmless the State of Nebraska from all claims, demands, actions, damages, and liability, including reasonable attorney’s fess, that may arise as a result of the special event; and

NOW, THEREFORE, BE IT RESOLVED, that said Parade Route and road Closure referred to hereinabove is hereby adopted. That the governing body of the City of Gordon acknowledges and accepts all duties set out in LB 589/N.R.S §39-1359, subsection (2) and accepts that the City of Gordon shall indemnify, defend, and hold harmless the State of Nebraska from all claims, demands, actions, damages, and liability including reasonable attorney’s fees, that may arise as a result of the event and such Parade Route and Road Closure is accepted by the City of Gordon and the Mayor and City Clerk are hereby authorized and directed to execute same on behalf of the municipality.

CITY OF GORDON, NEBRASKA

/s/ Nancy I Russell

NANCY I RUSSELL, MAYOR 

ATTEST:

/s/ Kim Buchan

KIM BUCHAN, CITY CLERK

Motion by Bounous, seconded by Evans to pass Resolution 2015-04. Ayes: Evans, Morgan, Russell, and Grant.

Resolution 2015-04

A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF GORDON TO SIGN A LEASE PURCHASE AGREEMENT WITH THE FIRST NATIONAL BANK.

WHEREAS, the City of Gordon’s current sewer jetter is 31 years old, and

WHEREAS, it is a very important machine in the maintenance of our sanitary services, and

WHEREAS, the City of Gordon could assist the Village of Merriman by selling them the city’s current machine, and

WHEREAS, the City of Gordon was able to buy a demonstrator model Sewerjet SJ704020 700 gallon machine at a discounted price.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF GORDON, authorizes the Mayor to signature the Equipment Financing Lease with the First National Bank, Gordon, Nebraska.

/s/ Nancy I Russell

Mayor

ATTEST:

/s/ Kim Buchan

City Clerk

Motion by Grant, seconded by Evans to pass Resolution 2015-05. Ayes: Morgan, Grant, and Evans. Bounous abstained.

RESOLUTION 2015-05

A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF GORDON TO SIGN A LEASE PURCHASE AGREEMENT WITH THE FIRST NATIONAL BANK.

WHEREAS, the City of Gordon park and cemetery mowers is 13 years old and has run approximately 4,800 hours, and

WHEREAS, the City of Gordon has 56 acres of cemetery, community parks and baseball parks to mow continuously, and

WHEREAS, the City of Gordon has purchased a 72R Exmark Lazer Z SD Series.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF GORDON, to authorize the Mayor to signature the Equipment Financing Lease with the First National Bank, Gordon, Nebraska.

Passed and approved this 14th day of May, 2015.

/s/ Nancy I Russell

Mayor

ATTEST:

/s/ Kim Buchan

City Clerk

Council was given the Nebraska Public Power Distrit (NPPD) Talking Points from April. It contained information on NPPD’s current rate structure and power supply plan. Council was also given an article with information regarding producing electricity from clean-burning hydrogen. NPPD is the first US utility to utilize this technology.

Nebraska Public Power District recently sent out a warning to communities regarding a phone scam affecting it’s utility customers. NPPD advises that if you receive a call claiming your utility service will be disconnected if you do not pay within twenty minutes, please hang up and call their customer service line immediately at 1-877-275-6773. This is not how NPPD conducts business. If your utility is in danger of disconnection, you will be notified in writing.

City Manager Fred Hlava informed council that he has inspected the Fire Hall and the North Hall (located by the Senior Center), and both are in need of mud-jacking repairs. He will be consulting with experts in this field to obtain information on the scope of the needed repairs, and council will be updated at a future meeting.

Motion by Bounous, seconded by Grant to reappoint Mary Jo Moore and Kristine Brice to the Library Board, and to thank them for their volunteer service to our community. Their terms will expire in May 2019. Ayes: Grant, Bounous, Evans, and Morgan.

Motion by Evans, seconded by Grant to pass Resolution 2015-06. Ayes: Bounous, Evans, Morgan, and Grant.

RESOLUTION NO. 2015-06

BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GORDON, NEBRASKA:

Section 1. That the Airport Authority of the City of Gordon, Nebraska, has proposed the issuance of bonds for the purposes of meeting the Airport Authority’s portion of the cost of constructing improvements and additions to the existing airport facility.

Section 2. That the Mayor and Council of the City of Gordon do hereby agree to accept the certification of a tax levy of the Airport Authority of the City of Gordon, Nebraska, in an amount of not to exceed 7 cents per $100 of valuation, for the purpose of retiring such bonded debt, until such time as the bonds of the Authority shall have been paid in full.

DATED this 14th day of May, 2015.

/s/ Nancy I Russell

Mayor

ATTEST:

/s/ Kim Buchan

City Clerk

Item R, delinquent account procedures was tabled to the June meeting.

Council was given several FYI items including the April police statistics, a Source Gas update, and a thank you from CrossRoad Resources.

Motion by Bounous, seconded by Grant to go into executive session at 6:45 pm for the purpose of personnel negotiations. Ayes: Evans, Morgan, Grant, and Bounous.

Council reconvened in regular session at 7:02 pm. With no further business, motion by Bounous, seconded by Grant, to adjourn at 7:04 pm. Ayes: Morgan, Grant, Bounous, and Evans.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and c\done by the Mayor and Council on May 14, 2015; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continuously current and available for inspection at the office of the City Clerk; that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting. 

/s/ Kim Buchan

City Clerk 

Published: May 20, 2015