Gordon City Council Minutes July 9, 2015

Notice of the meeting was given to advance by publication in the Sheridan County Journal Star, the designated method for giving notice as shown by the affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order at 6:00 p.m., July 9, 2015 in the Council Chambers of the City Auditorium.  The Mayor noted the location of the Open Meetings Laws poster in the back of the room.

Present: Bounous, Evans, Morgan, Russell, and Grant.

Absent:  No One.

Motion by Bounous, seconded by Morgan to approve the minutes of the June 11, 2015 meeting.  Ayes: Evans, Morgan, Russell, Grant, and Bounous.

The June Treasurer’s Report was not available from FALCO.

Motion by Evans, seconded by Morgan to approve the bills.  Ayes: Morgan, Russell, Grant, Bounous, and Evans.

Abbreviations for the legal:  EX, Expense; FE, Fee; GR, Groceries; MI, Mileage; RE, Reimbursement; RPT, Report; SA, Salaries; SE, Services; SU, Supplies.

PAID BILLS

EFTPS, FNBO, FE, $51.70; EFTPS, NE Dept of Revenue, RE, $2,308.37; EFTPS, LMT, Inc, SU, $4,000.00; 43327, Companion Corp, SE, $899.00; 43328, Fleet Services, SU, $635.41; 43329, Ingram, SU, $186.89; 43330, Maria Kling, RE, $75.00; 43331, Library Petty Cash, RE, $48.70; 43332, Sheridan Co Journal Star, SE, $20.00; 43333, Alex Torres, SE, $169.00; 43334, Payroll Fund, SA, $30,148.83; 43335, Source Gas, SE, $1,193.02; 43336, Toni Siders, SE, $230.00; 43337, Alex Torres, SE, $78.00; 43338, Viaero, SE, $111.97; 43339, City of Gordon, RE, $440.00; 43340, Russell Johnson, RE, $100.00; 43341, Perpetual Care Fund, RE, $200.00; 43342, Public Health Env Lab, SE, $105.00; 43343, Airport Authority, RE, $881.90; 43344, Airport Bond Savings, RE, $1,142.82; 43345, Special Assessment BF, RE, $1,855.20; 43346, Blue Cross/Blue Shield, EX, $9,778.34; 43347, Source Gas, SE, $77.56; 43348, Alex Torres, SE, $182.00; 43349, USPS, SE, $183.98; 43350, City of Gordon, RE, $110.28; 43351, Taylor Kaplan, RE, $11.82; 43352, Kathryn Andrews, RE, $77.90; 43353, Lila Parks, RE, $57.87; 43354, Sandhills Land & Property, EX, $400.00; 43355, Payroll Fund, SA, $33,025.53; 43356, Kim Dehart, SE, $35.00; 43357, Alex Torres, SE, $104.00; 43358, Viaero, SE, $73.71. Total July Paid Bills: $88,998.80.

UNPAID BILLS

43359, QLT, SE, $19.55; 43360, Arnold Pool Company, SU, $686.95; 43361, Alamar, SU, $116.73; 43362, Dan Bishop, RE, $50.00; 43363, The Business Connection, SU, $86.05; 43364, Jeff Brewer, RE, $50.00; 43365, Melvin Bowles, SE, $75.00; 43366, City of Chadron, EX, $45.00; 43367, City of Gordon, SE, $37.28; 43368, Customized Billing, SE, $405.00; 43369, CNH Capital, SU, $282.68; 43370, Croell, SU, $142.51; 43371, Diamond Vogel, SU, $376.45; 43372, Scott Downing, RE, $50.00; 43373, Elk-O-Inc, SU, $2,210.50; 43374, First National Bank of Omaha, SU, $268.80; 43375, JD Financial, SU, $39.87; 43376, GMHS, SU, $110.00; 43377, Greg’s Electric, SE, $176.44; 43378, Great Plains Communications, SE, $1,389.14; 43379, Grocery Mart, SU, $3.64; 43380, Hinn’s Auto Supply, SU, $969.77; 43381, Hills Materials, SU, $4,018.05; 43382, Hillyard, SU, $293.66; 43383, Husker Auto Parts, SU, $11.26; 43384, Clay Heath, RE, $50.00; 43385, Insurance Fund, RE, $14,702.08; 43386, Ideal Linen, SE, $110.79; 43387, Irving Edwards Repair, SE, $265.56; 43388, Kustom Rock, SU, $871.30; 43389, FALCO, SE, $610.00; 43390, Loup Valley Lighting, SU, $570.00; 43391, League of KS Municipalities, EX, $140.00; 43392, Mid Continent, SE, $671.00; 43393, McLeods, SU, $727.00; 43394, Municipal Code Services, SE, $80.00; 43395, NPPD, SE, $7,977.93; 43396, NE Total Office, SU, $173.37; 43397, NW Pipe Fittings, SU, $809.71; 43398, NW Community Action, SE, $107.00; 43399, Nat’l Assoc of Chiefs of Police, FE, $60.00; 43400, Newman Traffic Signs, SU, $265.44; 43401, Nat’l Assoc of SRO’s, FE, $40.00; 43402, One-Call Concepts, SE, $22.10; 43403, Petty Cash Fund, RE, $289.57; 43404, Panhandle Sales & Service, SU, $50.00; 43405, Shane Pascale, RE, $50.00; 43406, Print Express, SU, $127.70; 43407, NE Public Health Env Lab, SE, $18.00; 43408, Scotts Manufacturing, SE, $300.15; 43409, Superfoods, SU, $9.99; 43410, Stockmen’s Drug, SU, $22.42; 43411, Sheridan County Journal Star, SE, $245.69; 43412, Sheridan County Journal Star, SU, $80.00; 43413, Smith King & Simmons, SE, $200.00; 43414, Sasse Animal Clinci, RE, $10.00; 43415, Star Herald, SU, $156.00; 43416, S & L, SU, $2,102.46; 43417, SD Municipal League, SE, $50.00; 43418, Schumacher Irrigation, Inc, SU, $52.70; 43419, Timberline, SU, $10,026.00; 43420, True Value, SU, $932.59; 43421, Van Diest, SU, $465.00; 43422, US Welding, SE, $119.18; 43423, Ken Ward, RE, $50.00; 43424, Westco, SU, $1,136.18; 43425, Water Reserve USDA, RE, $1,600.00; 43426, Water System Impr Project, EX, $15,800.00; 43427, West River Computers, SE, $370.95; 43428, Adam Wackler, RE, $50.00; 43429, Xerox, EX, $416.74. Total July Unpaid Bills: $74,898.93, Total July Paid Bills: $88,998.80. Total July Bills: $163,897.73.

Gordon/Rushville Public Schools Superintendent, Ms. Lori Liggett was present at the meeting to answer any questions concerning the School Resource Officer program. Council was given copies of the proposed cost share plan between the city and the school district. City Manager Fred Hlava stated that he had met with Ms. Liggett and they both agreed that it could be a valuable program for the community and to advise both boards to implement the SRO program, and to evaluate the program after a 12 month period. Ms. Liggett stated that once the program was established and was successful, there would be other funding available to offset the costs associated with the program. Motion by Grant, seconded by Morgan, to approve the School Resource Officer program as presented for one year, at which time the program will be evaluated. Ayes: Russell, Grant, Bounous, Evans, and Morgan.

Jim Moon, Gordon American Legion, and Rena Reizenstein, Sheridan Lounge, have requested to extend the liquor sale hours until 2:00 am during the Sheridan County Fair and Rodeo, July 20-25, 2015. Chief Jeff Brewer stated to council that extending liquor sale hours until 2:00 am has not caused any significant issues in the past.

Rena Reizenstein’s application requested extending hours until 2:00 am from Monday, July 20 until Sunday, July 26. Motion by Evans, seconded by Bounous to approve Rena Reizenstein’s request for the Sheridan Lounge to extend liquor sale hours until 2:00 am from Monday, July 20 through Saturday, July 25, but to deny the request for liquor sale hours on Sunday, July 26. Ayes: Grant, Bounous, Evans, Morgan, and Russell.

Motion by Bounous, seconded by to Evans to approve Jim Moon’s request for the American Legion to extend liquor sale hours until 2:00 am on Friday, July 24 and Saturday, July 25. Ayes: Bounous, Evans, Morgan, Grant, and Russell.

The Gordon Chamber of Commerce will be hosting their Fall Festival on October 24, 2015, and would like to block off downtown to facilitate their activities. The City of Gordon will be creating a detour route that will allow through traffic and will also allow customers access to the downtown businesses during this festival.  Motion by Morgan, seconded by Grant to approve Resolution 2015-08. Ayes: Evans, Morgan, Russell, Grant, and Bounous.

Resolution 2015-08

WHEREAS, the City of Gordon intends to create an area for the Gordon Chamber of Commerce to host their annual Fall Festival, from 1st  and Main to 3rd  and Main on Saturday, October 24, 2015 from 6:00 am to 6:00 pm, and

WHEREAS, the City of Gordon will create a detour using the proper signage and using the route provided on the map which is attached to Resolution 2015-08, and

WHEREAS, closure of roadways within the area is necessary to relieve the through traffic from the area in the City of Gordon, Nebraska on or near the area, and to provide a safe event for participation and spectators, and;

WHEREAS, the Main Street (Nebraska Highway 27) roadway from 1st Street to 3rd Street is part of the state highway system and is located within the official corporate limits or zoning jurisdiction of the City of Gordon, and;

WHEREAS, the City of Gordon, while making use of the state highway system for a special event, shall have the legal duty to protect the highway property from any damage that may occur arising out of the special event and the state shall not have any such duty during the time the City of Gordon is in control of the property as specified in the notice provided pursuant to LB 589/N.R.S §39-1359, and;

WHEREAS, any existing statutory or common law duty of the state to protect the public from damage, injury, or death shall become the duty of the City of Gordon while making use of the state highway system for a special event and the state shall not have any such statutory or common law duty during the time the City of Gordon is in control of the property as specified in the notice provided pursuant to LB 589/N.R.S §39-1359, and;

WHEREAS, pursuant to LB 589/N.R.S §39-1359, thirty (30) days advance written notice of the special event must be provided which specifies the date and time City of Gordon will assume control of the identified state highway property, as well as the date and time the City of Gordon will relinquish control of such state highway property to the State of Nebraska.  In addition, the City of Gordon shall provide beginning and ending locations for the highway closure including sufficient area for the placement of advance warning and/or detour signing, and include sufficient time for the City of Gordon to prepare and later clean the property prior to returning possession back to the State of Nebraska, and;

WHEREAS, LB 589/N.R.S §39-1359 dictates that if a special event includes any portion of the State of Nebraska Highway System, the City of Gordon shall, if a claim is made against the State of Nebraska, indemnify, defend, and hold harmless the State of Nebraska from all claims, demands, actions, damages, and liability, including reasonable attorney’s fess, that may arise as a result of the special event; and

NOW, THEREFORE, BE IT RESOLVED, that said Parade Route and road Closure referred to hereinabove is hereby adopted.  That the governing body of the City of Gordon acknowledges and accepts all duties set out in LB 589/N.R.S §39-1359, subsection (2) and accepts that the City of Gordon shall indemnify, defend, and hold harmless the State of Nebraska from all claims, demands, actions, damages, and liability including reasonable attorney’s fees, that may arise as a result of the event and such Parade Route and Road Closure is accepted by the City of Gordon and the Mayor and City Clerk are hereby authorized and directed to execute same on behalf of the municipality.

/s/ Nancy I Russell

MAYOR 

ATTEST: /s/ Kim Buchan

CITY CLERK

Motion by Morgan, seconded by Bounous to pass the first reading of Ordinance 1148. Ayes: Morgan, Russell, Grant, Bounous, and Evans. 

Ordinance 1148

AN ORDINANCE OF THE CITY OF GORDON, NEBRASKA, PROVIDING PROCEDURES FOR DISCONNECTION OF WATER SERVICE; REPEALING CONFLICTING ORDINANCES; AND PROVIDING AN EFFECTIVE DATE.

A complete copy of Ordinance 1148 is available at the Office of the City Clerk, 311 N Oak Street. Second reading of Ordinance 1148 will be on the August agenda.

City Manager Fred Hlava discussed with council repairs that have been necessary on the Gordon swimming pool already this season. The sand filter, due to its age and other factors, ruptured requiring extensive repairs. Council will be given more information on financing of the swimming pool project at the August meeting.

As a result of the large amounts of rain our area has received this spring and summer, the sewer lagoon has been at capacity. City crews have been working diligently to keep the situation under control. The weather forecast for the area for the next week to ten days calls for little to no moisture. This will alleviate some of the problems, but City Manager Fred Hlava and the city crew will continue to monitor this closely and explore all possible solutions.

The Airport Runway 4-22 Renovation Project is also experiencing difficulties due to the excess rain. The soil around the airport is saturated, which prevented the large equipment from getting to the runway. A temporary road has been constructed to facilitate the start of the project. A special meeting of the Gordon Airport Authority was held today (July 9) at the airport to discuss alternate designs to the project, as it was discovered that there is an area of soil under the runway that is saturated. Engineers from Olsson Associates presented three alternate proposals to the original design. Council will be updated at the August meeting.

After reviewing the NE Game and Parks grant that the city was awarded for the purchase of new playground equipment in Winship Park, several questions and concerns arose. City Manager Fred Hlava will be having a conference call with the NE Game and Parks Commission on Friday, July 10. Motion by Bounous, seconded by Morgan to authorize the mayor to sign all needed documents to facilitate the completion of the NE Game and Parks grant, pending the outcome of the conference call with NE Game and Parks. Ayes: Russell, Grant, Bounous, Evans, and Morgan.

City Manager Fred Hlava has begun to do the initial screening interview for the position of City Manager via Skype. This process has worked very well as it will allow things to progress quicker. Motion by Bounous, seconded by Morgan to go into executive session at 6:50 pm for the purposes of personnel negation and real estate negotiation. Ayes: Grant, Bounous, Evans, Morgan, and Russell. City Manager Fred Hlava stated for the record that the only items to be discussed in executive session are real estate negotiations and personnel negotiations.

Council reconvened in regular session at 7:20 pm. With no further business, motion by Bounous, seconded by Morgan to adjourn. Ayes: Grant, Bounous, Evans, Morgan, and Russell.

/s/Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on July 9, 2015; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continuously current and available for inspection at the office of the City Clerk;  that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk

Published: July 15, 2015