Minutes of Regular Meeting NRPPD Board of Directors, September 24, 2015, Unapproved

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District September 24, 2015 at 1:00 PM.

The meeting was called to order by the president, Lee Ahrens.  Directors who answered the roll call were Robert Rickenbach, Bruce Troester, Lee Ahrens, Gary Fuchser, Mike Van Buskirk, Wayne Cobb, and Terry Terrell.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Les Tlustos, consumer services; Terry Curtiss, District Counsel; Kelli Anderson, and Tyler Potts. The Open Meeting Law posting was acknowledged. 

All votes are unanimous upon a roll call vote unless noted.

Terry Terrell read and signed the State of Nebraska Oath of Office and was seated on the NRPPD Board of Directors.

A motion was made by Mike Van Buskirk, duly seconded Robert Rickenbach, that the minutes of the meeting held August 26, 2015 be approved as published and provided to all directors on September 17th; motion carried.

A discussion was held regarding comments and questions posed to the Board at the previous regular monthly meeting during the Public Comments portion. The party who initially raised the questions was not present but some of the topics discussed were the use of public funds to pay fines levied by the NADC, radio coverage related to Public Service Announcements (PSA’s), and the extent to which NRPPD has discretion of selection advertising vendors. It was discussed that all fines levied by the NADC have now been paid and no public funds were used. In regard to radio coverage area, after discontinuation of PSA’s conveyed on one radio station an alternate radio station was selected to continue availability of PSA’s throughout the service territory. As for discretion for selection of advertising Terry Curtiss reviewed the statutes which govern selection of vendors and that the level of advertising of NRPPD would not rise to the level requiring a bid process. Thus, NRPPD retains full discretion of who to select when distribution information through advertising. No action was taken to alter the current methods of advertising.

Chance discussed the CFC Integrity Fund letter asking for a 5% donation from NRPPD’s Patronage Capital Refund. The Integrity Fund was originally limited to provide assistance in cases of territorial integrity, its uses have expanded as our industry has changed. A motion was made by Mike Van Buskirk, duly seconded by Robert Rickenbach to contribute 5% or $725.23 to CFC’s Integrity Fund; motion carried.

Chance reviewed the proposed Policy 101, Information Distribution Utilizing District Resources. The objective and scope were reviewed and a discussion was held on the intent of the policy and proposed verbiage. Chance will work with Terry on a final draft for the Board to review at the next regular meeting.

Arlene reviewed the August financial reports, and Chance reviewed the load charts for August. A motion was made by Bruce Troester, duly seconded by Mike Van Buskirk to accept the August financial reports; motion carried.

Chance reviewed the Safety Statistics for August. The Safety Report was discussed including the near miss incident and damage by non-NRPPD personnel. The training that occurred during the month was also discussed. A motion was made by Robert Rickenbach, duly seconded by Wayne Cobb to accept the August Safety Report; motion carried.

Chance reviewed the cost of construction that has been completed through July. The year to date total through July, taking into account the retirement costs, is $732,871.

Chance reported on the MDM meeting he attended. Nebraska State Senator Ken Shilz discussed legislation considered or going to be considered by the Natural Resources Committee. Sen. Shilz discussed one piece of legislation referred to as the Wind For Export bill. Another speaker was from WNCC and presented information relating to a large push for expansion of programs from WNCC with increased focus on the lineman training program. 

Chance also reported on the NREA Manager’s Meeting and the NREA Legal Seminar. Several issues at the legal seminar were discussed such as Public Records Act, Document retention, employment law updates, changes to the Telephone Consumer Protection Act and other issues.

Chance gave the Board a demonstration on how the OMS (Outage Management System) will work to record customers’ calls and track an outage on NRPPD’s system map. 

Gary Fuchser reported on the Tri-State Meeting he attended. The US Department of Interior has signed off on a modified mining plan for the Colowyo Mine. The Tri-State Board unanimously passed the rate design as recommended by the Rate Committee. 

An item for the October Agenda will be to review Policy 101.

Terry Curtiss reported that the NADC issue has been completed.

The October regular meeting will be held on Thursday October 22nd at 1:00 PM.

There being no further business to come before the Board, the president declared the meeting adjourned at 3:30 PM.

Approved: President

Signed: Secretary 

Published: October 21, 2015