Hay Springs City Council Minutes October 13, 2015

HEARING
Mayor Richard McKay called the Hearing to order at 7:02 p.m.  Council persons Marcella Hale, Jim Varvel, Luke Marcy and Keith Kearns were present.  City Attorney Jamian Simmons was present.  It was noted that the Open Meeting Act is posted.  
There was discussion regarding the Catering Liquor License for the Silver Dollar.  
Hearing adjourned at 7:10 p.m.
REGULAR MEETING
Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:10 p.m.  Council persons Marcella Hale, Jim Varvel, Luke Marcy, and Keith Kearns were present.  City Attorney Jamian Simmons was present.  It was noted that the Open Meetings Act is posted.
Hale made motion, Varvel seconded to approve the minutes from the September 8, 2015 with corrections Regular Meeting. All voted aye.  Motion carried.
Varvel made motion, Marcy seconded to approve the minutes from the September 15, 2015 Special Meeting.  Hale, Varvel and Marcy voted aye.  Kearns abstained.  Motion carried
Varvel made motion, Kearns seconded to approve the agenda for September 8, 2015 meeting with one change, moving item #3 New Business to item #5 Old/New Business. All voted aye.  Motion carried.
OLD/NEW BUSINESS
Pool Improvement Committee:  Jim Varvel gave report that the remodel is progressing.   
Approval of Street Superintendent:  Marcy made motion, Hale seconded to approve Jerry Hain from Olsson Associates as the Street Superintendent for 2016.  All voted aye.  Motion carried.  
Rental of Ladies Lounge:  Someone has inquired about renting the Ladies Lounge Apartment.  There was discussion regarding clean-up, excess equipment/furniture and old police evidence.  The Council decided to have a local contractor look at needed repairs and give a written bid.  
Varvel made motion, Kearns seconded to approve a Special Designated Liquor License for the NRD Christmas Supper December 10, 2015.  All voted aye.  Motion carried.
Viaero pole installation:  Representative Henry Jacobsen presented information on installing a 60’ pole for increased capacity in the area.  There was discussion regarding placement of the pole.  Viaero would like to move forward with this very soon.    
Public concerns:  Richard read a complaint that was submitted by Lisa Petersen regarding the ’radar’ that is emitting from the water meter at her home.  It was noted that she has unhooked the meter.  Jami will send her a letter that she cannot tamper with meter and she has option of paying for another meter to be installed or to pay for a meter pit to be installed in the yard.    
Department reports were heard:  George – Streets:  Has swept some armor coat gravel; Will paint parking spaces in the spring; Got tires for the backhoe; Two funerals;  Aaron - Water: Funerals; Everything winterized except RV Park; Got pool ready for sand-blasting; Will be cleaning sewers; Wants to visit with Council in Executive Session regarding City pivot; Talked to Phil Curd, surveyor, about plotting new cemetery land;    Lesa – Accounts payable; Minutes; Posting of deposits and allocations; Payroll; Service orders; Called sheriff due to resident threats to find limits when I can defend myself;   Jim Varvel –Finance:  All is in order;  Luke Marcy – SWANN:  Audit was presented which indicated payroll was being done on the honor system;  Getting debris chips taken care of; Jim Varvel – Lister-Sage:  Oktoberfest is coming up next Saturday, there will be a meal; Richard McKay – Mayor: Has been gone for 1 ½ weeks; Tower shack looks nice; Has an issue – cannot be talking about others’ issues that does not pertain to our jobs with the City; Had phone meeting regarding lagoons and water runoff.
OLD BUSINESS
PADD Update:  Daniel Bennett presented information update.  Varvel asked for an outline of the process yet to come.  The Council will form a Planning Commission.  There will be a community meeting November 12, 2015 at the Fire hall.
Water Loss Report:  Loss is down 2% this month to 21%.  There was a valve break in a meter pit.  
Agreement for Well on Ron Hanks’ property:  Tabled.
Land Survey Resolution:  Tabled.
NEW BUSINESS
Varvel made motion, Marcy seconded to approve claims as submitted. All voted aye.  Motion carried.
American Funds $425.52; Assurant $228.42; Blue Cross $3609.48; Dales Tire $1200.09; EFTPS $2299.80; EMC Insurance $2772.61; FALCO $1674.76; Great Plains Communications $277.09; Hay Springs Lumber $2154.70; HD Supply $692.29; Ideal $37.10; J&L Grocery $14.37; Lawson $621.45;  MCI $60.61; Municipal Code Services $2375.00;  NDOR $2973.22; Ne Pub Health $31.00; Nebraska Total Office $43.47; Norms Napa $255.22; NWCA $107.00; NPPD $4612.01; Northwest Rural $328.62; One Call $6.30; Pioneer Research  Corp $536.90; Petty Cash $135.71.; Postmaster $156.80; Sackers $218.16; Sandhills News $115.12; Security First Insurance $1355.00; Smith, King and Simmons $569.50; Sorenson Irrigation $641.50; SourceGas $1610.65; Topkote $39303.70; Utility Service Co. $676.83; WestCo $80.52.
Varvel made motion, Kearns seconded to approve September Treasurers Report. All voted aye.  Motion carried.
New Fire Department Member:  Varvel made motion, Hale seconded to approve Chris McDonald as a member for the Fire Department.  All voted aye.  Motion carried.
Approval of Roof Bid: Jami didn’t have any concerns on what Schlimgen Design submitted.  The Bid was passed around for review.  Kearns made motion, Marcy seconded to approve proposal for the Clinic/City Hall roof and proceed.  All voted aye.  Motion carried.
Pioneer Manor Nursing Home approval of claim:  Jami suggested Executive Session for this item.  Varvel made motion, Kearns seconded to enter into Executive Session at 8:12 p.m. to discuss ongoing litigation and legal matters.  All voted aye.  Motion carried.
Kearns made motion, Marcy seconded to exit Executive Session at 8:43 p.m.  All voted aye.  Motion carried.
Kearns made motion, Hale seconded to approve a Separation Agreement and General Release pending approval also by Pioneer Manor Home at their October 20, 2015 board meeting.  All voted aye.  Motion carried.
City Wastewater Pivot Land:  Table until next meeting.  
Richard handed out information regarding the lagoon repair and water runoff issues phone conversation with Olsson Associates.
Varvel made motion, Kearns seconded to enter Executive Session at 8:47 p.m. to protect the privacy of those involved.  All voted aye.  Motion carried.
Hale made motion, Marcy seconded to exit Executive Session at 9:06 p.m.  All voted aye.  Motion carried.  
Items for next meeting were discussed.
There being no further business, Varvel made motion, Marcy seconded to adjourn at 9:07 p.m.  All voted aye.  Motion carried
Richard E. McKay
Mayor
Lesa M. Merrill
City Clerk/Treasurer
Published: November 4, 2015