Hay Springs City Council Minutes November 10, 2015

REGULAR MEETING

Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:02 p.m.  Council persons Marcella Hale, Jim Varvel, Luke Marcy, and Keith Kearns were present.  City Attorney Jamian Simmons was present.  It was noted that the Open Meetings Act is posted.

Kearns made motion, Varvel seconded to approve the minutes from the October 13, 2015 Regular Meeting. All voted aye.  Motion carried.

Hale made motion, Marcy seconded to approve minutes from the October 29th, 2015 Special Meeting.  All voted aye.  Motion carried.

Varvel made motion, Kearns seconded to approve the agenda for November 10, 2015 meeting with one change, removing item #3 in Old/New Business. All voted aye.  Motion carried. 

OLD/NEW BUSINESS

Pool Improvement Committee:  Jim Varvel gave report the pool in conducting more fundraising.  Cribbage and Poker tournaments will be held.  There are also a couple more changes that need to be made:  doors need to swing other direction.   

Change Order for Pool Plumbing:  No change at this time.

New Meter/Meter Pit:  Resident Lisa Petersen is not present to discuss this.  No action.

Public concerns:  Jim reminded everyone of the PADD meeting at the fire hall on Thursday.    

Department reports were heard:  George – Streets:  2 funerals; tire changes on equipment; pool renovation coming nicely; read meters, cleaned sewers; need a new street superintendent;  Aaron - Water: Funerals; finished winterizing RV park; Helped at pool as needed; Water samples; Cleaned sewers; Fixed pivot tire;    Lesa – Accounts payable; Minutes; Posting of deposits and allocations; Payroll; Service orders; Pioneer Manor – No report;    Jim Varvel –Finance:  Looks in line;  Luke Marcy – SWANN:  No meeting yet; Jim Varvel – Lister-Sage:  Oktoberfest was successful;  Backflow inspection completed; Richard McKay – Mayor:  There was an issue last week with a resident interrupting employees work too much.

OLD BUSINESS

PADD Update:  Varvel made motion, Kearns seconded to approve Erin Huth, Ryan Turman, Marilyn Reed, Heather Housh and Chris McDonald for the Planning Commission.  All voted aye.  Motion carried.  

Water Loss Report:  The County has been getting a lot of water for working on roads.  Aaron is going to check again for leaks.  

Ladies Lounge Estimate:  The contractor hasn’t had time to give a bid yet.  Jami informed the Council she will address the police evidence in Executive Session.  

Lagoon/Street Project Updates:  Nothing to report.

Viaero Pole Installation:  Mono-Pole:  The pole will be placed on land purchased from Mayor Richard McKay.  Richard will need to write a Conflict-of-Interest statement to have on file.    

NEW BUSINESS

Kearns made motion, Marcy seconded to approve claims as submitted. All voted aye.  Motion carried. 

American Funds $206.70; Armstrong Extinguisher $278.00;Assurant $228.42; Blue Cross $1804.74; Bluff’s $57.00; Bomgaars $119.99; Dales Tire $32.30; EFTPS $856.85; EMC Insurance $3412.75; Farmer’s $19.98; Fuller Construction $49788.00; Great Plains Communications $276.86; Hay Springs Lumber $1011.07; HD Supply $501.93; Hip Hop $76.00; HOA Solutions $1510.75;  Ideal $37.10; J&L Grocery $11.46; Lois Dewitt $275.00; MCI $60.31; NDOR $1033.08; Ne Pub Health $30.00; Ne Municipal Clerks Association $10.00; Nebraska Total Office $112.92; Norms Napa $712.92; NWCA $107.00; NPPD $3688.97; Northwest Rural $343.68; One Call $4.85; Panhandle Drilling, Inc. $5.02; Pests Go $100.00; Petty Cash $103.31.; Postmaster $225.00; Sackers $95.28; Sandhills News $51.00; Schlimgen Design $5879.99; Security First Insurance $1355.00; Smith, King and Simmons $682.00; SourceGas $207.79; Sturdevant’s $130.16; SWANN $6776.72; Utility Service Co. $676.83; WestCo $93.87.

Marcy made motion, Kearns seconded to approve October Treasurers Report. All voted aye.  Motion carried.

Olsson Street Superintendent:  Jerry Hain is retiring so the Council needs to approve David Ziska with Olsson Associates.  He holds a class A license also.  Varvel made motion, Hale seconded to approve David Ziska as the street superintendent.  All voted aye.  Motion carried.

Region 23 Hazard Mitigation Plan Resolution #15-04:  Kearns read RESOLUTION NUMBER 15-04  WHEREAS, THE Federal Disaster Mitigation Act of 2000 was signed in to law on October 30, 2000, placing new emphasis on state and local mitigation planning for natural hazards and requiring communities to adopt a hazard mitigation action plan to be eligible for pre-disaster and post-disaster federal funding for mitigation purposes; and WHEREAS, A Multi-jurisdictional Hazard Mitigation Plan was prepared by Region 23 Emergency Management Agency with assistance from JEO Consulting Group, Inc.  of Lincoln, NE, which included the jurisdiction of Hay Springs, NE.  WHEREAS, the purpose of the mitigation plan was to lessen the effects of disasters by increasing the disaster resistance of the Natural Resources District and participation jurisdictions located within the planning boundary by identifying the hazards that affect the City of Hay Springs and prioritize mitigation strategies to reduce potential loss of life and property damage from those hazards, and WHEREAS, FEMA regulations require documentation that the plan has been formally adopted by the governing body of the City of Hay Springs in the form of a resolution and further requesting approval of the plan at the Federal Level; and NOW, THEREFORE, the governing body of City of Hay Springs does herewith adopt the Region 23 Emergency Management Agency Multi-Jurisdictional Hazard Mitigation Plan Update in its entirety; and PASSES AND APPROVED this 10th day of November, 2015.  All voted aye.  Motion carried.  

Copier Proposals:  Varvel made motion, Marcy seconded to approve the second proposal for $4895.00 plus the addition paper deck for $795.00.  All voted aye.  Motion carried.  

Chris Adams Parking Truck on Street:  Mr. Adams is working for a different company and is parking with loaded trucks on City streets.  He previously damaged streets.  There is an ordinance in place.  Mr. Adams has been previously warned.  Jami will send him a citation.  

Water Tower Light Maintenance:  Verizon is responsible for the light maintenance on tower as per the contract.

Security Cameras:  Lesa presented information with prices.  The Council would like more information.  

Access for Online Banking:  Kearns made motion, Hale seconded to authorize access for Lesa to Online Banking for the City accounts.  All voted aye.  Motion carried.  

Kearns made motion, Varvel seconded to enter into Executive Session at 7:59 for ongoing litigation and legal matters.  All voted aye.  Motion carried.  

Varvel made motion, Marcy seconded to exit Executive Session at 8:27 p.m.  All voted aye.  Motion carried.

There was discussion regarding updates on the Legion Hall.  It may be possible to cost-share with the Legion and the Sons of the American Legion.

Items for next meeting were discussed.

There being no further business, Kearns made motion, Marcy seconded to adjourn at 8:31 p.m.  All voted aye.  Motion carried 

Richard E. McKay

Mayor

Lesa M. Merrill

City Clerk/Treasurer

Published: November 25, 2015