Minutes of Regular Meeting NRPPD Board of Directors, November 20, 2015, Unapproved

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District November 20, 2015 at 1:00 PM.

The meeting was called to order by the president, Lee Ahrens.  Directors who answered the roll call were Bruce Troester, Lee Ahrens, Gary Fuchser, Mike Van Buskirk, Wayne Cobb, and Terry Terrell. Robert Rickenbach was absent.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Russ Reichenberg, line superintendent; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Darren Drabbels.

A motion was made by Wayne Cobb, duly seconded by Mike Van Buskirk to excuse Robert Rickenbach’s absence; motion carried.

 The Open Meeting Law posting was acknowledged. 

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Bruce Troester, duly seconded by Mike Van Buskirk to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Wayne Cobb, duly seconded Gary Fuchser, that the minutes of the meeting held October 22, 2015 be approved as published and provided to all directors on November 13th; motion carried.

Chance reviewed the Audit Proposals that NRPPD received from EideBailly and DeCoria Maichel Teague (DM&T). Chance made a recommendation that NRPPD accept the proposal from DM&T based on the three year price commitment. A motion was made by Mike Van Buskirk, duly seconded by Bruce Troester to accept the three year Audit Proposal from DM&T; motion carried.

The December meeting will be held on December 21st at 1:00 PM.

Arlene reviewed the October financial reports, and Chance reviewed the load charts for October. A motion was made by Mike Van Buskirk, duly seconded by Gary Fuchser to accept the October financial reports; motion carried.

Russ reviewed the Safety Statistics for October. The Safety Report was discuss including a discussion on a high potential incident that occurred. The training that occurred during the month was also discussed. Russ stated that that a circle inspection will be done before getting into a vehicle to drive away. A motion was made by Wayne Cobb, duly seconded by Gary Fuchser to accept the October Safety Report; motion carried.

Russ reported that Osmose have inspected 884 poles and rejected 49 of those poles inspected.

The Board was updated regarding a fire near the Scott Substation. The affected area was approximately 700-1500 acres.

Russ informed the Board that the Hazard Mitigation Plan Grant Application has been submitted.

Les addressed the Board concerning the NREA Action Alert concerning the “Clean Power Plan” and asked them to respond. 

Chance explained the outcome of the Board Sub-Committee’s Strategic Objective #2 discussions. A finalized plan will be brought to the Board at the December meeting.

Gary Fuchser reported on the Tri-State Meeting he attended. Gary stated that NRECA is asking Tri-State for $10,000 donation for overseas development. Gary reported on the Kit Carson buyout offer from Tri-State and their counter offer. A discussion followed; the consensus of the Board was to have a resolution drafted and circulated among the other Tri-State systems to request that the Kit Carson/Tri-State settlement be totally transparent to all systems and to the Tri-State Board.

An item for the December meeting will be the Tri-State Resolution.

A motion was made by Bruce Troester, duly seconded by Gary Fuchser to appoint Chance Briscoe as the voting delegate to the Mid-West Electric Consumers Annual Meeting; motion carried.

At 3:00 PM a motion was made by Gary Fuchser, duly seconded by Wayne Cobb to go into an executive session to discuss litigations; motion carried.  

Les Tlustos, Russ Reichenberg, and Darren Drabbels left the meeting.

At 3:30 PM a motion was made by Wayne Cobb, duly seconded by Gary Fuchser to come out of executive session; motion carried.  

A motion was made by Mike Van Buskirk, duly seconded by Gary Fuchser to retain Kathleen R. Barrow to represent NRPPD in a potential law suit regarding a former employee; motion carried.

There being no further business to come before the Board, the president declared the meeting adjourned at 3:40 PM.

Approved: President

Signed: Secretary 

Published: December 16, 2015