Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:01 p.m. Council persons Marcella Hale, Jim Varvel, and Luke Marcy were present. Keith Kearns was absent. City Attorney Jamian Simmons was also absent. It was noted that the Open Meetings Act is posted.
Varvel made motion, Marcy seconded to approve the minutes from the November 10, 2015 Regular Meeting. All voted aye. Motion carried.
Varvel made motion, Hale seconded to approve the agenda for December 8, 2015 meeting. All voted aye. Motion carried.
Pool Improvement Committee: Jim Varvel reported that colors are being chosen for the bathhouse. A payment application was submitted by Fuller, but was too late to have on this months bills. It will be paid in January. A few minor changes, such as shower faucet handle placement are being completed. There are no change orders at this time. The Roof is done.
New Meter/Meter Pit: Resident Lisa Petersen is not present to discuss this. There may need to be legal help on this. The meter needs re-wired. The resident is uncooperative. Employees will need to be accompanied by the sheriff when working on the meter.
Legion SDL: Marcy made motion, Hale seconded to approve the Special Designated Liquor license for the Legion Bowl Party on January 22, 2016. All voted aye. Motion carried.
Public concerns: None.
Department reports were heard: George – Streets: Was hard to find parts for little dump truck; Brad Gross 2/Baker’s condected testing – Tina had issues; Haven’t heard anything from sheriff on old evidence in Ladies Lounge; Measured streets for 1 & 6 Report; Work has started on the clinic; Read water meters; Took some vacation ; Aaron - Water: No report; Need to run ad in January for pool employees; Lesa – Accounts payable; Minutes; Posting of deposits and allocations; Payroll; Service orders; Annual audit; Preliminary end of year for W-2’s; Pioneer Manor – Census is good; Employees are not low; City auditor is concerned about Pioneer Manor being over budget; Having issues with meeting Affordable Health Care Act; Jim Varvel –Finance: No report; Luke Marcy – SWANN: No meeting yet; Jim Varvel – Lister-Sage: No report; Richard McKay – Mayor: Helped with snow removal; There was an issue today with the usual resident; Everything is going well otherwise.
PADD Update: Planning Commission will be having a meeting, working towards having the Comprehensive Plan completed.
Water Loss Report: 43% this month. Maybe need to check the formulas on the spread sheet.
Ladies Lounge Estimate: Nothing received yet.
Lagoon/Street Project Updates: Nothing received yet.
Security Cameras: One estimate has been received, another will be coming. Discussed customer windows at the office counter and building up the wall and door for employees safety.
Truck Parking on Streets: Tabled until next month.
Marcy made motion, Varvel seconded to approve claims as submitted. All voted aye. Motion carried.
American Funds $210.14; Assurant $456.84; Blue Cross $1804.74; Bomgaars $119.99; Date Tech $1944.81; DHHS $230.00; EFTPS $871.94; EMC Insurance $3140.47; Godfrey Brake $752.00; Great Plains Communications $277.72; Hay Springs Lumber $339.67; Hip Hop $186.00; Ideal $37.10; J&L Grocery $3.59; Jerry Matthews $92.35; Jessie Andersen $186.70; MCI $60.29; NDOR $869.38; NDEQ $19782.92; Ne Pub Health $358.00; Nebraska Total Office $5218.29; Norms Napa $565.87; NWCA $107.00; NPPD $3156.13; Northwest Rural $32.00; One Call $4.80; Pests Go $200.00; Petty Cash $103.31.; Postmaster $154.35; Ron Housh $115.44; Sackers $147.94; Sandhills News $163.06; Sheridan County Treasurer $1080.24; Sorensen Irrigation $810.20; SourceGas $719.34; SWANN $8112.66; Utility Service Co. $676.83; Ward Lab $72.00; WestCo $22.67.
Varvel made motion, Marcy seconded to approve November Treasurers Report. All voted aye. Motion carried.
Legion Hall Clean-Up and Repairs: The Legion Hall needs improvements and the Council feels the Legion needs to pitch in. It needs to be ADA compliant. A Council member needs to attend the next Legion meeting and approach them for help. Marcella will go to the next meeting.
League Association of Risk Management: Richard met with Nate Fox last week. There isn’t any information to present yet.
Varvel made motion, Hale seconded to enter into Executive Session at 7:47 for the purpose of protecting reputation of those involved. All voted aye. Motion carried.
Varvel made motion, Marcy seconded to exit Executive Session at 8:02 p.m. All voted aye. Motion carried.
Items for next meeting were discussed.
There being no further business, Varvel made motion, Marcy seconded to adjourn at 8:06 p.m. All voted aye. Motion carried
Richard E. McKay
Lesa M. Merrill
Published: December 23, 2015