Special Meeting Minutes Gordon City Council, December 21, 2015

Notice of the special meeting was given in advance by posting in three public places. A certified copy of this posting is available at the office of the city clerk.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order by Mayor Russell at 6:00 p.m., December 21, 2015 in the Council Chambers of the City Auditorium.  She noted the location of the Open Meetings Laws in the back of the room. The only items on the agenda for this meeting were quotes for the City of Gordon’s insurance, Resolution 2015-17 and Resolution 2015-18.

Present: Bounous, Evans, Morgan, Russell, and Grant.

Absent: No One. 

City Manager Jacob Sheridan was contacted by Nate Fox, representative for the League Association of Risk Management (LARM). Mr. Fox requested to present the Gordon City Council with a proposal for the city’s insurance coverage. In the interest of providing the City of Gordon with the best possible insurance, City Manager Sheridan requested that Mr. Fox and the city’s current insurance carrier, Dean Strong, Strong Insurance, present council with proposals for insurance coverage for 2016. Present at the meeting was Grant Jones of Jones Agency, who is the state director for Continental Western Group, the city’s current insurance provider. This company is a traditional insurance company and presented council with a bid of $102,541. Also present was Nate Fox, LARM, which is a pool of municipalities that enter into an inter-local agreement for cost sharing purposes. LARM presented council with a bid for $80,268. After discussion by council, including concerns voiced regarding a cost sharing pool versus traditional insurance, motion by Evans, seconded by Bounous to retain Strong Insurance as the City of Gordon’s insurance carrier. Ayes: Evans, Morgan, Russell, Grant, and Bounous.

Council was given more detailed information on the current status of the City of Gordon police car fleet and the proposed purchase of a 2015 Impala and a 2015 Chevy Silverado. Present at the meeting was Utility Superintendent, Mike Winter who gave council a history on how the city had previously purchased police cars. He stated to council that until 2000, the city was purchasing new vehicles. The program that was started after 2000 involved the purchase of used Crown Victoria police vehicles from the State Surplus in Lincoln, NE. At that time they were selling vehicles when they reached approximately 70,000 at a very reasonable price. Currently, state surplus is not selling vehicles until they reach approximately 120,000 miles and they are selling them at a higher cost. All of these factors make it necessary to revise how the city acquires police vehicles. The cost of purchasing a new vehicle is the same as purchasing a used one from state surplus and doing the needed and ongoing repairs. A new vehicle would be much more dependable than the purchase of the used. The purchase of these vehicles would be within the budget for this fiscal year for the police department. After some discussion, motion by Grant, seconded by Morgan to pass Resolution 2015-17. Ayes: Morgan, Russell, Grant, Bounous, and Evans.

RESOLUTION 2015-17

A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF GORDON TO SIGN A LEASE PURCHASE AGREEMENT WITH EAGLE CHEVROLET BUICK, CHADRON, NE.

WHEREAS, the City of Gordon’s fleet of police vehicles all have mileage in excess of 100,000 and are reaching the end of their useable life, and

WHEREAS, the City of Gordon must update the fleet of police vehicles to enable the City of Gordon police officers to fulfill their duties, and

WHEREAS, the City of Gordon received the most favorable bid from Eagle Chevrolet Buick of Chadron, NE for a 2015 Chevrolet Impala (Police Package).

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF GORDON, to authorize the Mayor to signature the Equipment Financing Lease with Eagle Chevrolet Buick, Chadron, NE.

Passed and approved this 21st   day of December, 2015.

/s/ Nancy I Russell

Mayor

ATTEST:

/s/ Kim Buchan

City Clerk

Motion by Bounous, seconded by Morgan to pass Resolution 2015-18. Ayes: Russell, Grant, Bounous, Evans, and Morgan.

RESOLUTION 2015-18

A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF GORDON TO SIGN A LEASE PURCHASE AGREEMENT WITH EAGLE CHEVROLET BUICK, CHADRON, NE.

WHEREAS, the City of Gordon’s fleet of police vehicles all have mileage in excess of 100,000 and are reaching the end of their useable life, and

WHEREAS, the City of Gordon must update the fleet of police vehicles to enable the City of Gordon police officers to fulfill their duties, and

WHEREAS, the City of Gordon received the most favorable bid from Eagle Chevrolet Buick of Chadron, NE for a 2015 Chevrolet Siverado (Police Package).

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF GORDON, to authorize the Mayor to signature the Equipment Financing Lease with Eagle Chevrolet Buick, Chadron, NE.

Passed and approved this 21st   day of December, 2015.

/s/ Nancy I Russell

Mayor

ATTEST:

/s/ Kim Buchan

City Clerk

Motion by Bounous, seconded by Morgan to adjourn at 8:30 pm.  Ayes: Grant, Bounous, Evans, Morgan, and Russell.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on December 21, 2015; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting kept continuously current and available for inspection at the office of the City Clerk;  that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings were written from and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk

Published: December 30, 2015