Minutes of the Regular Meeting NRPPD Board of Directors, December 21, 2015, Unapproved

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District December 21, 2015 at 1:00 PM.

The meeting was called to order by the president, Lee Ahrens.  Directors who answered the roll call were Bruce Troester, Lee Ahrens, Gary Fuchser, Mike Van Buskirk, Wayne Cobb, Terry Terrell, and Robert Rickenbach.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Russ Reichenberg, line superintendent; Ron Housh, planning engineer; Les Tlustos, consumer services; Terry Curtiss, District Counsel; and Kelsey DeField.

The Open Meeting Law posting was acknowledged. 

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Robert Rickenbach, duly seconded by Wayne Cobb to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Mike Van Buskirk, duly seconded Bruce Troester, that the minutes of the meeting held November 20, 2015 be approved as published and provided to all directors on December 14th; motion carried.

Chance addressed the Kit Carson buyout agreement with Tri-State and discussed the proposed resolution:

RESOLUTION 

WHEREAS, Northwest Rural Public Power District is a member of Tri-State Generation and Transmission Cooperative (Tri-State G&T), and 

WHEREAS, Tri-State G&T is a cooperative comprised of 44 electric distribution companies, and 

WHEREAS, the purpose of Tri-State G&T is without any direct gain or profit to itself, and to operate on a cooperative basis for the mutual benefit of all its members, and 

WHEREAS, good governance of the corporation requires transparency in all material respects of membership, and 

WHEREAS, the terms of a withdrawing member are of a material nature; 

NOW THEREFORE BE IT RESOLVED, the Board of Directors of NRPPD request: 

That any and all information related to the buyout offering from Tri-State G&T to Kit Carson Electric Cooperative be fully disclosed to each requesting member of Tri-State G&T within an appropriate time frame upon conclusion of a final executed agreement or a conclusion by way of an agreement to not proceed with withdrawal, and 

That no final agreement contain any language to keep any portion of the information confidential between only the parties of Tri-State G&T and Kit Carson Electric Cooperative but could keep information confidential among all the members of Tri-State G&T, and 

That NRPPD management staff distribute this Resolution to the entire membership of Tri-State G&T with the desire to have other distribution utility members join or support this Resolution by vote of their respective Board of Directors. 

Approved December 21, 2015, NRPPD Board of Directors 

Lee Ahrens, President

A motion was made by Mike Van Buskirk, duly seconded by Wayne Cobb to approve the proposed resolution; motion carried.

A discussion was held on the Nebraska Water Balance Alliance (NWBA) donation and the consensus was to table the issue until the January meeting.

The regular meeting was temporarily adjourned at 1:30 PM and the Budget Hearing convened. 

Chance reviewed the proposed 2016 Operating Statement Budget and changes that were made from 2015 actual activities.

Russ and Ron reviewed the 2016 construction and addition to Distribution Plant.

Chance also discussed the possibility of a load control program for irrigation in 2016 that would use our existing AMI System. A discussion followed with a motion being made by Wayne Cobb, duly seconded by Robert Rickenbach to accept the proposed 2016 Operating Statement Budget; motion carried.

The Budget Hearing was adjourned at 2:52 PM. 

The regular meeting reconvened at 3:00 PM

Arlene reviewed the November financial reports, and Chance reviewed the load charts for November. A motion was made by Mike Van Buskirk, duly seconded by Robert Rickenbach to accept the November financial reports; motion carried.

Russ reviewed the Safety Statistics for November. The Safety Report was discussed including a discussion on an incident that occurred involving non NRPPD personnel. The training that occurred during the month was also discussed. A motion was made by Wayne Cobb, duly seconded by Gary Fuchser to accept the November Safety Report; motion carried.

Kelsey left the meeting at 3:30 PM.

Les handed out “Nebraska Ag in the Classroom - The Story Behind the Switch”. The literature will be provided to third through fifth graders to be used in their classrooms to help the next generation understand their connection to agriculture.

Russ discussed the Reliability Plan that an employee committee has been working on regarding Strategic Objective #1 from the planning meeting in September. The consensus of the Board was for the Committee to proceed with the plan and come back to the Board in February with their finalized plan.

Chance reviewed some changes to the original plan of the Board Sub-Committee’s Strategic Objective #2 discussions. The final draft will be considered for approval at the February meeting along with Objectives #1 & #3.

Chance also reviewed some of the discussions that occurred with the employee committee for Objective #3, Customer Service, Education and Communication. The Committee’s discussion dealt with defining what customer services would be provided by NRPPD employees and consumer information efforts. The consensus of the Board was for the Committee to proceed with the plan and come back to the Board in February with their finalized plan.  

At 4:48 PM a motion was made by Gary Fuchser, duly seconded by Mike Van Buskirk to go into an executive session to discuss staff wages; motion carried.  

Russ Reichenberg, Ron Housh, Les Tlustos and Arlene Lahaye left the meeting.

Chance Briscoe left the meeting at 4:55 PM.

Chance Briscoe rejoined the meeting at 5:01 PM.

At 5:02 PM a motion was made by Gary Fuchser, duly seconded by Robert Rickenbach to come out of executive session; motion carried.  

A motion was made by Wayne Cobb, duly seconded by Gary Fuchser to accept the wages as presented; motion carried.

There being no further business to come before the Board, the president declared the meeting adjourned at 5:04 PM.

Approved: President

Signed: Secretary

Published: January 20, 2016