Minutes of the Regular Meeting Hay Springs Public School District #3, February 8, 2016

The Board of Education of Hay Springs Public Schools District #3 held its regular meeting on December 14, 2015 at the school cafeteria.  Notice of the said meeting was published in the January 20, 2016 edition of the Sheridan County Journal Star and on the school website. Called to order at 6:00 p.m. by President Hunzeker. Matt Anderson, Mike Hunzeker, Miriam Kearns, and Everette Langford. Superintendent Cline was also present. A motion was made by Anderson and seconded by Langford to excuse the absence of member Reed. (Johnson arrived at 6:03 pm) Mr. Cline gave an overview of current proposed legislation. Under LB598 our school district would lose approximately $180,000 in state aid. LB959 will also cut into state aid. LB883 proposes to fund school based on a dollar amount per student basis.  67% of the 2015-2016 school budget is remaining. Mr. Cline is currently working on staff evaluations for second semester and will be handing out maintenance request forms to the staff this next week. Seven staff will be attending the reading conference. The state will be reassessing the testing as there were a lot of technical difficulties on the side of the testing company. MAAPS testing will be finished in February. The remaining state testing is scheduled for April. Family Science night is scheduled for February 18. Family Math night will be scheduled sometime in April. Mrs. Marx will begin planning for summer camp and summer school. Kudrna reported that the football scoreboard control box has been sent in for repairs for the 3rd time. The scoreboard is 40+ years old. Jake Johnson had his 100th win in wrestling. Jerry Dahlgren will receive the NSAA community award, Wednesday prior to boys’ state basketball. Mrs. Varvel outlined the overnight music trip to Denver they have planned. 17 students and 3 sponsors will be going. The district will provide the transportation. Reed sent notes with Johnson regarding whether or not summer camp sponsors will be volunteer or paid. Johnson had a hard time reading the small print in this packet. A motion was made by Anderson and seconded by Kearns to approve the minutes of the December 14, 2015 meeting minutes. VOTE: Y-Anderson, Y-Hunzeker, Abstain-Johnson, Y-Kearns, Y-Langford.  A motion was made by Johnson and seconded by Langford to approve the minutes of the January 11, 2016 meeting minutes with the correction of “Abstain-Johnson, Abstain Langford” on Item VII.  VOTE: Abstain-Anderson, Y-Hunzeker, Y-Johnson, Abstain-Kearns, Y-Langford A motion was made by Johnson and seconded by Kearns to approve the agenda of the February 8, 2016 meeting. A motion was made by Johnson and seconded by Anderson to appoint Kearns and Hunzeker as the Lister-Sage board representatives for another year. A motion was made by Johnson and seconded by Kearns to approve the music group’s overnight trip to Denver as presented by Mrs. Varvel. Due to the graduation date falling on the same weekend as state track, the board discussed the following options: move graduation to the weekend prior, to the weekend after, or leave it set as is. There was no motion. Graduation will remain scheduled for May 21, 2016 at 2:00 p.m. No motion.  Johnson stated that a new contract be published 3-days prior to consideration by the board. Johnson also read Reed’s notes that indicated a concern with considering an extension of the current two-year superintendent contract until February of the final year of the current contract. Hunzeker stated that many surrounding schools extend the superintendent’s two-year contract by another year so as to always keep it a two-year contract. A motion was made by Reed and seconded by Langford to approve the bills and payroll as presented – $166,552.29 and $76,345.20. Executive Session was planned for the performance evaluation of the superintendent. Johnson requested that the executive session be held next month when it may be possible for all board members to be present. Executive Session - Performance Evaluation of the Superintendent and Extension of the Superintendent’s Contract. A motion was made by Johnson and seconded by Langford to adjourn the meeting at 7:41 p.m. The following bills were approved: 

Anderson, Jessie L $21.24; B and C Steel $89.92; Chadron Community Hospital $182.76; Chadron Glass & Windows, Inc $265.00; Chadron Hospital Rehab Department $54.80; Chadron Medical Clinic P.C. $15.00; CinDesign $36.00; Culligan $11.50; Emc Insurance Companies $44,250.00; Fire & Ice Mechanical $5,350.00; Follett School Solutions $264.85; Frontier Service $1,051.23; Hansen’s Locksmithing $2,068.37; Hay Springs Water Department $437.40; Hencey Plumbing & Hydronic $118.00; Holiday Inn $171.90; HSPS - Activity Fund $858.50; Ideal Linen Supply $157.78; JW Pepper & Son, Inc $237.99; Kone, Inc. $672.36; Lister-Sage Community Center Operation Accoun $420.00; Mar-bow Music $7.99; NE Association of School Boards $3,052.00; Nebraska Department Of Education $126.00; Nebraska Public Power Dist. $2,785.85; Pummel, Stephen $3,861.62; Quill Corporation $1,650.12; Region I OHD $591.10; Sacker’s $424.74; Scholastic $110.00; Security First Bank $1,939.68; SourceGas LLC $3,116.70; State of Nebraska - AS Central Services $227.47; Westco $1,086.36; Xerox Corporation - California $631.97.

Total: $76,346.20.

Published: February 17, 2016