ordon City Council Minutes February 11, 2016

Notice of the meeting was given in advance by publication in the Sheridan County Journal Star, the designated method for giving notice as shown by affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order by Mayor Russell at 6:00 p.m., February 11, 2016 in the Council Chambers of the City Auditorium.  She noted the location of the Open Meetings Laws in the back of the room.

Present: Grant, Bounous, Evans, Morgan, and Russell.

Absent: No one. 

Motion by Bounous, seconded by Morgan to approve the minutes of the January 14, 2016 meeting.  Ayes:  Bounous, Evans, Morgan, Russell, and Grant.

Motion by Bounous, seconded by Morgan, to approve the January 2016 treasurer’s report. Ayes: Evans, Morgan, Russell, Grant, and Bounous.

Motion by Morgan, seconded by Bounous to approve the bills.  Ayes:  Morgan, Russell, Grant, Bounous, and Evans.

Abbreviations for this legal:  EX, expense; FE, fee; GR, groceries; MI, mileage; RE, Reimburse; RPT, report; SA, salaries; SE, services; SU, supplies.

PAID BILLS

EFTPS, FNBO, FE, $53.85; EFTPS, NE Dept of Revenue, RE, $2,293.67; RS1119, Farm Plan (Bomgaars), SU, $86.13; EFTPS, JP Morgan Chase, EX, $922.50; EFTPS, JP Morgan Chase, EX, $15,020.00; 43966, Payroll Fund, SA, $24,999.31; 44025, NE Dept of Roads, FE, $10.00; 44026, Fyr-Tek, SU, $80,127.25; 44027, Arthritis Today, SU, $12.95; 44028, Amazon.com, SU, $60.46; 44029, BSN Sports, SU, $389.98; 44030, Country Living, SU, $29.97; 44031, Discover, SU, $24.95; 44032, Gengage, SU, $193.95; 44033, Handyman, SU, $19.98; 44034, Janet Hess, SU, $60.00; 44035, Library Petty Cash, SU, $49.28; 44036, National Insurance, EX, $60.89; 44037, Outdoor Life, SU, $19.97; 44038, Popular Science, SU, $19.97; 44039, People, SU, $116.07; 44040, Cooking Light, SU, $24.00; 44041, Air Med Care, EX, $3,025.00; 44042, Clay Heath, RE, $371.05; 44043, Source Gas, SE, $2,366.84; 44044, Viaero, SE, $158.98; 44045, USPS, SE, $183.51; 44046, Payroll Fund, SA, $24,383.10; 44047, Sandhills Land & Property, SE, $400.00.

Total February Paid Bills: $155,483.61.

UNPAID BILLS

44048, Chris Anderson, RE, $50.00; 44049, Armstrong Extinguisher, SE, $499.00; 44050, Alamar, SU, $379.48; 44051, Arnold Pool Co, SU, $335.95; 44052, Action Communications, SU, $14,842.00; 44053, Dan Bishop , RE, $50.00; 44054, Jeff Brewer, RE, $50.00; 44055, Daylan Black Calf, RE, $50.00; 44056, City of Chadron, EX, $45.00; 44057, City of Gordon, SE, $37.28; 44058, CNH Capital, SU, $31.55; 44059, Customized Billing, SE, $315.00; 44060, Display Sales, SU, $904.50; 44061, Data Tech, SU, $135.22; 44062, Scott Downing, RE, $50.00; 44063, Emergency Medical Products, SU, $841.97; 44064, First National Bank of Omaha, SU, $3,084.76; 44065, JD Financial, SU, $95.39; 44066, Gordon Chamber, FE, $275.00; 44067, Great Plains Communications, SE, $1,422.64; 44068, Galls, SU, $1,441.88; 44069, Grocery Mart, SU, $12.71; 44070, Hinn’s Auto Supply, SU, $866.99; 44071, Hillyard, SU, $200.27; 44072, Homestead, SU, $631.37; 44073, Husker Auto Parts, SU, $35.99; 44074, Clay Heath, RE, $50.00; 44075, Phillip Harris, RE, $50.00; 44076, Insurance Fund, RE, $14,859.17; 44077, Ideal Linen, SE, $115.65; 44078, Kustom Rock, SU, $207.00; 44079, Gardner, Loutzenhiser, & Ryan, SE, $630.00; 44080, Matthew Bender & Co, SU, $68.08; 44081, McCrometer, SE, $164.50; 44082, Modern Marketing, SU, $245.15; 44083, NPPD, SE, $7,047.28; 44084, NE Total Office, SU, $56.10; 44085, NWRPPD, SE, $2,936.24; 44086, NW Pipe Fittings, SU, $192.82; 44087, NW Community Action, SE, $107.00; 44088, Networkfleet, Inc, SE, $75.80; 44089, NE Notary Division, FE, $30.00; 44090, One-Call Concepts, SE, $3.42; 44091, Power Plan, SU, $112.51; 44092, Perpetual Care Fund, RE, $400.00; 44093, Petty Cash, RE, $215.21; 44094, Public Safety Center, SU, $134.02; 44095, Shane Pascale, RE, $50.00; 44096, Pit Stop, SE, $17.50; 44097, Quill, SU, $140.98; 44098, Southpaw Spray Co, SE, $1,200.00; 44099, State Treasurer, RE, $62.22; 44100, Jacob Sheridan, RE, $500.00; 44101, NE Public Health Env Lab, SE, $141.00; 44102, Scott Mfgs, SE, $434.72; 44103, Superfoods, SU, $9.99; 44104, Sheridan County Clerk, FE, $16.00; 44105, Sheridan County Journal, SE, $281.68; 44106, Smith King & Simmons, SE, $395.00; 44107, S & L, SU, $690.95; 44108, True Value, SU, $631.51; 44109, USPS, FE, $225.00; 44110, USA Bluebook, SU, $206.74; 44111, US Welding, Inc, SU, $91.86; 44112, Ken Ward, RE, $50.00; 44113, Westco, SU, $689.95; 44114, Water Reserve USDA, RE, $1,716.00; 44115, Barb Winter, SE, $38.40; 44116, Water System Impr Project EX, $15,800.00; 44117, Adam Wackler, RE, $50.00; 44118, Xerox, EX, $576.02.

Total February Unpaid Bills: $78,399.42.

Total February Paid Bills: $155,483.61.

Total February Bills: $233,883.03.

Joan Yekel, CrossRoads Resources, was present to request that council allow Mayor Russell to sign the Gambling Awareness Month Proclamation. A copy of this signed proclamation will be hung in the State Capital in Lincoln during March to show the City of Gordon’s support of the efforts to raise awareness and provide assistance to people suffering with problem gambling. Motion by Grant, seconded by Evans to allow Mayor Russell to sign the Gambling Awareness Month Proclamation. Ayes: Russell, Grant, Bounous, Evans, and Morgan.

“Problem Gambling Awareness Month”

WHEREAS, our community is home to individuals and families adversely affected by problem gambling; and

WHEREAS, compulsive gambling is often hidden from family members, social services and mental health professionals; and

WHEREAS, compulsive gambling often occurs in combination with other disorders such as chemical dependency and depression; and

WHEREAS, it is important to raise awareness of the warning signs of compulsive gamblers and connect them with professional help,

NOW, THEREFORE, I, Nancy I. Russell, Mayor of the City of Gordon, Nebraska do hereby proclaim March 2015 as “Problem Gambling Awareness Month” and urge citizens to learn more about the consequences of problem gambling.

/s/ Nancy I Russell

Mayor Russell swore in Chris Anderson as a City of Gordon police officer. Sergeant Anderson returns to the City of Gordon after being employed by the Morrill County Sherriff’s office.  Mayor Russell also swore in Chris Burdine as Gordon’s new police officer in training. Council wishes to welcome both officers to the force and thank them for their service to our city. 

Jesse Vrooman from Casey Peterson & Associates of Rapid City presented to council, via Skype, the audit report for the 2014-2015 fiscal year. Jesse Vrooman stated to council that there were no problems or non-compliance issues to report. The City of Gordon was also required to have a single audit for the airport fund. This was due to the Runway Renovation Grant which expended over $500,000 in federal funds. Mr. Vrooman stated to council that the city’s overall fiscal health is comparable to other cities of the same size.

Motion by Bounous, seconded by Morgan to accept the 2014-2015 fiscal year audit report. Ayes: Grant, Bounous, Evans, Morgan, and Russell.

The public hearing on the one and six year street improvement plan was opened at 6:38 pm.  The hearing was turned over to the hearing officer, Jacob Sheridan, who called on Street Superintendent Mike Winter to inform council and the public on the proposed one and six year street plan. There were no comments oral or written presented at the hearing or comments from the general public.  The hearing was closed at 6:41 pm and conduct of the meeting was returned to Mayor Russell.  Motion by Evans, seconded by Grant to approve Resolution 2016-01. Ayes: Evans, Morgan, Russell, Grant, and Bounous.

RESOLUTION 2016-01

A RESOLUTION ACCEPTING THE 2016 ONE AND SIX YEAR STREET IMPROVEMENT PLAN.

WHEREAS, the City Council of the City of Gordon has reviewed the One and Six Year Plan for Highway, Road and Street Improvements, and

WHEREAS, a public hearing to receive citizen input was held at 6:00 p.m. on February 11, 2016 in the City Council Chambers of the City Auditorium.

NOW, THEREFORE, BE IT RESOLVED that the City Council has determined the need for improvements on East 11th Street, North Elm Street, and North Spruce Street and a continued street maintenance program in the next year.

Passed and approved this 11th   day of February, 2016.    

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

School Resource Officer Jeff Brewer was present to request that council consider putting a speed zone on 2nd Street between Maverick St and Cornell St, and install flashing beacons to alert drivers to the presence of children and the speed zone. Officer Brewer stated that since he became the SRO he has witnessed several close calls that had the potential to be tragic, and hoped that the city council would approve his request. Also present at the meeting was GRPS Superintendent Lori Liggett, who was in support of SRO Brewer’s request. City officials have requested a quote on the flashing beacons, but as of the start of the meeting, had not received the quote. City Manager Sheridan, as well as council, were in agreement that these were necessary changes to keep our students safe. Ms. Liggett agreed to look for possible grants to fund the beacons. This item will again be on the agenda in March, giving the city and the school system time to gather the needed information.

Motion by Evans, seconded by Morgan to approve Laveta Edwards’s (King Pin Lanes) request to have extended liquor sale hours on March 6, March 20, and March 27 (Sundays) from 12 pm to 7 pm, as they are hosting the Veterans Bowling Tournament. Ayes: Evans, Morgan, Russell, Grant, and Bounous.

Motion by Morgan, seconded by Grant to approve Amber Sasse’s (Essence) request to have extended liquor sale hours on Sunday, February 14, from 9 am to 5 pm, for a Valentine’s Day event. Ayes: Morgan, Russell, Grant, and Bounous. Nays: Evans. Motion carried.

Eric Halverson with Great Plains Communications was present to give council a bid on the City of Gordon’s phone system. The current system is very antiquated, and can no longer be repaired. The quote presented will meet all of the city’s current needs and allow them to expand in the future as the city expands its use of technology. City Manager Sheridan recommended to council that they select the lease option on the bid, stating that in the long run, this is the cheaper option because it includes the maintenance for the four years of the lease. If the city were to pay the full purchase price, they would also have to pay a monthly maintenance fee. Motion by Grant, seconded by Bounous, to accept the lease option on the Great Plains Communications bid. Ayes: Russell, Grant, Bounous, Evans, and Morgan.

In an on-going effort to update the city’s current policy regarding stray and homeless animals, it was realized that the current ordinance needed to be updated and clarified. Motion by Morgan, seconded by Evans to pass Ordinance 1153. Ayes: Grant, Bounous, Evans, Morgan, and Russell.

ORDINANCE NO. 1153

AN ORDINANCE OF THE CITY OF GORDON, SHERIDAN COUNTY, NEBRASKA, AMENDING PROVISIONS REGARDING DOG LICENSING, RUNNING AT LARGE, RABIES, AND IMPOUNDING; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING A TIME WHEN THIS ORDINANCE SHALL BE IN FULL FORCE AND EFFECT.

A complete copy of Ordinance 1153 is available at the Office of the City Clerk, 311 N Oak St.

Motion by Grant, seconded by Evans to waive second and third readings of Ordinance 1153. Ayes: Bounous, Evans, Morgan, Russell, and Grant.

Council was presented with Resolution 2016-02 Dog Impoundment, Boarding, and Adoption Fees. After some discussion and concern by council that the fees proposed were too high, motion by Grant, seconded by Bounous to amend Resolution 2016-02. Ayes: Evans, Morgan, Russell, Grant and Bounous.

Motion by Bounous, seconded by Grant to approve the amended Resolution 2016-02. Ayes: Morgan, Russell, Grant, Bounous, and Evans.

RESOLUTION NO. 2016-02

Dog Impoundment, Boarding, and Adoption Fees

WHEREAS, Article III Section 2-320 of the Municipal Code requires the setting of general impoundment fees, boarding fees, and adoption fees at the Municipal Animal Shelter,

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Gordon, Nebraska that the following fees are set for the Municipal Animal Shelter:

A. General Impoundment Fee:

1. First violation per dog $30.00

2. Second violation per dog$60.00

3. Third violation per dog $150.00

A. Boarding Fee: 

1. The boarding fee will be $5.00 per day with $5.00 being the minimal charge.

A. Adoption Fee:

1. The adoption fee will be $100.00.

Passed and approved this 11th day of February, 2016. 

/s/ Nancy I Russell

Mayor 

ATTEST: /s/ Kim Buchan

City Clerk

At the February 9, 2016 Airport Authority meeting, Les Evert, Airport Authority Chairman, resigned his position on the Airport Authority board. Mr. Evert has been a dedicated member of this board since June 5, 1970. Council wishes to express their deep gratitude to Les for his many years of dedicated service to the City of Gordon, and will honor him at the March council meeting. Council was given information on the procedure to replace Mr. Evert whose term expires in December 2018. City Manager Sheridan welcomes all nominations for this vacancy, and will present council with a possible replacement to approve at a future meeting.

Council was given one FYI item – Utility information for cities throughout Nebraska.

With no further business, motion by Bounous, seconded by Evans to adjourn at 7:23 pm.  Ayes: Russell, Grant, Bounous, Evans, and Morgan.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on February 11, 2016; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting kept continuously current and available for inspection at the office of the City Clerk;  that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings were written from and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk

Published: February 17, 2016