Minutes of the Regular Meeting Hay Springs Public Schools Dist. #3, March 14, 2016

The Board of Education of Hay Springs Public Schools District #3 held its regular meeting on March 14, 2016 at the school cafeteria.  Notice of the said meeting was published in the March 2, 2016 edition of the Sheridan County Journal Star and on the school website. Called to order at 6:00 p.m. by President Hunzeker. Matt Anderson, Mike Hunzeker, Brenda Johnson, and Marilyn Reed. Superintendent Cline was also present. A motion was made by Anderson and seconded by Reed to excuse the absences of members Langford and Kearns. Mr. Cline reviewed proposed legislation. Fire and Ice will be raising the heating/cooling units another foot off of the roof to provide more clearance under each unit. This will be at no cost to the district. In an effort to reduce illness, the janitors are bleaching common use items (desks, handrails, etc) twice each day. Johnson suggested using a hydrogen peroxide based cleaner. Marx reported that students are finishing NWEA testing. There were several more makeup tests this year due to the significant amount of illness. NeSA testing will begin around April 1st. We have 6 summer camps so far. The Title I visit was a success and the IDEA monitoring call is scheduled for the end of March. Kudrna reported that the head football coach, Josh Borm, has been hired. “Give back to the Community” day has been scheduled for 4/13. She is still working on advertising opportunities on the new football scoreboard. Track will begin with 16 high school students and 15 junior high. Larel Reimann presented the updated technology plan to the board. It calls for replacement of teacher laptops for the upcoming school year and implementation of chrome books versus laptops in the 6th grade. Reed asked that special care be taken in future years to not schedule graduation for the same weekend as state track. A motion was made by Johnson and seconded by Anderson to approve the minutes of the February 8, 2016 regular board meeting. A motion was made by Johnson and seconded by Reed to approve the agenda of the March 14, 2016 meeting. Lister Sage report: The fluorescent lights were replaced with LED bulbs. They are looking at retro-fitting the remaining lights to accommodate LED bulbs. New membership numbers are up. A motion was made by Anderson and seconded by Reed to approve the proposal (from Fischer roofing in the amount of $45,870) to complete the last section of high school roof needing replaced. A motion was made by Reed and seconded by Anderson to approve the proposal from GLR of Chadron to provide the school district’s annual audit. A motion was made by Reed and seconded by Anderson to approve the technology plan and purchases as presented. A motion was made by Reed and seconded by Anderson to approve with regret the resignation of Shawna Wiepen. A motion was made by Reed and seconded by Johnson to approve the bills and payroll as presented – payroll $174,343.47 and bills $53,961.79. Executive Session was planned for the performance evaluation of the superintendent. A motion was made by Reed and seconded by Anderson to go into executive session at 7:27 p.m. Hunzeker repeated the motion. A motion was made by Johnson and seconded by Anderson to return to open session at 9:30 p.m. A motion was made by Reed and seconded by Johnson to approve a 2 year contract with Mr. Cline; the contract shall be 208 days starting July 1, 2016 through June 30, 2018. The moving expense allowance sited in the Appendix should be removed. Items for next meeting: Homeless Policy. A motion was made by Johnson and seconded by Reed to adjourn the meeting at 9:37 p.m. The following bills were approved: 

B and C Steel $36.60; Badje, Jason K $64.40; Chadron Community Hospital $114.60; Chadron Glass & Windows, Inc $125.00; Chadron Hospital Rehab Department $179.55; Cline, Jason M $363.00; Computer Information Concepts $5,146.00; Culligan $5.75; EBSCO Subscription Serv. $262.62; Educational Service Unit 13 $13,551.89; Farmer’s Coop $28.99; Foundations in Personal Finance $714.99; Great Plains Communications $101.75; Harris $6,708.85; Hay Springs Lumber Company $802.54; Hay Springs Water Department $378.23; HSPS - Activity Fund $1,248.93; Ideal Linen Supply $160.77; Kone, Inc. $1,437.49; Kudrna, Linda M $138.00; Langford, Shannon M $538.95; Lister-Sage Community Center Operation Accoun $420.00; Mar-bow Music $32.99; Marx, Kimberly A $4.47; Mintken, Jessica $100.00; NE Association of School Boards $220.00; Nebraska Public Power Dist. $118.68; Nebraska Rural Community Schools Association $330.00; NORM’S NAPA $84.45; Quill Corporation $1,612.35; Reed, Austin $281.25; Region I OHD $63.90; Rice, Lucy A $30.00; Sacker’s $221.44; Sandhills News Inc $103.58; School Outfitters $4,269.01; Security First Bank $1,939.68; Sheridan County Treasurer $1,372.52; SourceGas LLC $5,342.99; State of Nebraska - AS Central Services $227.47; United States Welding, Inc $262.74; Verizon Wireless $182.42; Westco $2,141.75; Xerox Corporation - California $2,491.20.

Published: April 6, 2016