Gordon City Council Minutes August 11, 2016

Gordon City Council Minutes

August 11, 2016

Notice of the meeting was given to advance by publication in the Sheridan County Journal Star, the designated method for giving notice as shown by the affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order at 6:00 p.m., August 11, 2016 in the Council Chambers of the City Auditorium.  The Vice-Mayor noted the location of the Open Meetings Laws poster in the back of the room.

Present:  Evans, Morgan, and Bounous.

Absent:  Russell and Grant.

Motion by Evans, seconded by Bounous to approve the minutes of the July 14, 2016 meeting.  Ayes: Morgan, Bounous, and Evans.

Motion by Evans, seconded by Bounous to approve the July 2016 Treasurer’s Report. Ayes: Bounous, Evans, and Morgan.

Motion by Bounous, seconded by Evans to approve the bills.  Ayes:  Evans, Morgan, and Bounous.

Abbreviations for the legal:  EX, Expense; FE, Fee; GR, Groceries; MI, Mileage; RE, Reimbursement; RPT, Report; SA, Salaries; SE, Services; SU, Supplies.

PAID BILLS

RS1127, The Copy Shoppe, SU, $322.78; EFTPS, JP Morgan Chase, EX, $866.25; Transfer, From Money Market, EX, $4,663.34; EFTPS, Ally, EX, $523.52; EFTPS, Fleet Services, SU, $628.13; EFTPS, FNBO, FE, $83.99; EFTPS, NE Dept of Revenue, RE, $2,718.48; 44576, Payroll Fund, SA, $36,190.61; 44661, Chris Burdine, RE, $686.81; 44662, Chadron Record, SU, $52.00; 44663, CNH Capital, SU, $55.52; 44664, Centurion Technologies, SU, $50.00; 44665, Consumer Reports, SU, $26.00; 44666, Deer & Deer Hunter, SU, $24.99; 44667, Cengage Learning, SU, $77.98; 44668, Library Petty Cash, RE, $45.11; 44669, Madison Nat’l Life, EX, $81.59; 44670, NWRPPD, SE, $6,955.17; 44671, Perpetutal Care Fund, RE, $400.00; 44672, Sheridan County Clerk, FE, $32.00; 44673, Sports Illustrated, SU, $89.04; 44674, VOID; 44675, Performance Plus, EX, $4,663.34; 44676, City of Gordon, RE, $134.21; 44677, Brittany Schrantz, RE, $27.17; 44678, Ashley Willey, RE, $38.62; 44679, Lew’s Fireworks, SU, $4,000.00; 44680, NSFVA, FE, $680.00; 44681, Source Gas, SE, $1,346.80; 44682, Viaero, SE, $158.95; 44683, USPS, SE, $174.28; 44684, Verizon, SE, $40.02; 44685, Ken Ward, RE, $332.34; 44686, Payroll Fund, SA, $35,119.77; 44687, Performance Plus, SE, $12,200.00; 44688, Michelle Benben, SU, $137.78; 44689, Clint Bruhn, SE, $200.00; 44690, City of Gordon, RE, $59.11; 44691, Mark Gaschler, RE, $40.89; 44692, Clay Heath, RE, $500.00; 44693, Joe Peters Roofing, SE, $6,305.40; 44694, BC/BS, EX, $11,604.59.

Total August Paid Bills: $132,336.58.

UNPAID BILLS

44695, Chris Anderson, RE, $50.00; 44696, Action Communications, SE, $3,387.11; 44697, Adapco, SU, $219.80; 44698, Baker & Associates, SE, $270.00; 44699, Chris Burdine, RE, $50.00; 44700, Dan Bishop , RE, $50.00; 44701, Jeff Brewer, RE, $50.00; 44702, Jeff Brewer, SE, $300.00; 44703, Bierschbach, SU, $2,455.40; 44704, Daylan Black Calf, RE, $50.00; 44705, City of Chadron, EX, $45.00; 44706, Consolidated Management Co, SE, $46.28; 44707, Customized Billing, SE, $240.00; 44708, Croell, SU, $566.24; 44709, Scott Downing, RE, $50.00; 44710, Emergency Medical Products, SU, $1,043.23; 44711, First National Bank of Omaha, SU, $324.79; 44712, JD Financial, SU, $624.54; 44713, Gordon Memorial Health, SE, $25.00; 44714, Great Plains Communications, SE, $1,470.63; 44715, Grocery Mart, SU, $4.25; 44716, Ryan Gehrt, RE, $50.00; 44717, Guth Laboratories, SU, $161.60; 44718, General Fund Money Market, EX, $3,000.00; 44719, Hinn’s Auto Supply, SU, $148.86; 44720, Homestead Building Supply, SU, $36.96; 44721, HD Supply Waterworks, SU, $1,261.29; 44722, Husker Auto Parts, SU, $39.37; 44723, Clay Heath, RE, $50.00; 44724, Phillip Harris, RE, $50.00; 44725, Ideal Linen, SE, $117.77; 44726, Joe Peters Roofing, SE, $1,212.00; 44727, Gardner, Loutaenhiser, & Ryan, SE, $630.00; 44728, League of NE Municipalities, FE, $1,794.00; 44729, Layne Christensen, SE, $1,306.35; 44730, Municipal Code Services, SE, $80.00; 44731, Michael Todd, SU, $96.21; 44732, NPPD, SE, $11,106.85; 44733, NE Total Office, SU, $34.99; 44734, NW Pipe Fittings, SU, $180.84; 44735, NW Community Action, SE, $133.67; 44736, Newman Traffic Signs, SU, $280.52; 44737, Networkfleet, Inc, SE, $113.70; 44738, NE Rural Water, FE, $200.00; 44739, One Call Concepts, SE, $17.76; 44740, Petty Cash Fund, RE, $241.62; 44741, Shane Pascale, RE, $50.00; 44742, Pit Stop, SE, $32.50; 44743, Quill, SU, $177.24; 44744, Bob Ryan, SE, $858.00; 44745, NE Public Health Env Lab, SE, $288.00; 44746, Stockmen’s Drug, SU, $10.63; 44747, Sheridan County Journal, SE, $304.16; 44748, Smith King & Simmons, SE, $320.00; 44749, S & L Gas, SU, $945.18; 44750, Simon Contractors, SU, $3,453.45; 44751, True Value, SU, $466.36; 44752, Timberline, SE, $127.00; 44753, USA Bluebook, SU, $319.92; 44754, US Welding, SU, $91.86; 44755, LNM-Utilities Sections, FE, $616.00; 44756, Ken Ward, RE, $50.00; 44757, Ken Ward, SE, $162.50; 44758, Westco, SU, $743.46; 44759, Water Reserve USDA, RE, $1,716.00; 44760, Water System Impr Project, EX, $15,800.00; 44761, Adam Wackler, RE, $50.00; 44762, Mike Winter, RE, $319.18; 44763, Xerox, EX, $592.12.

Total August Unpaid Bills: $61,160.19.

Total August Paid Bills: $132,336.58.

Total August Bills: $193,496.77.

Rhonda Baseggio, was present to voice her concerns to council regarding the condition of the alley that is located behind her place of business in the 100 block of N Main Street. Currently, the alley is blocked by barricades due to the condition of the east wall of Tom Evan’s building. The barricades were placed there due to safety concerns. Councilman Tom Evans assured those present that he wants to get the repairs completed as soon as possible, but he is currently waiting on the contractor to begin the work. Another concern voiced by Rhonda Baseggio, was the number of abandoned vehicles located behind Councilman Evans shop and throughout Gordon, and the extremely poor condition of many properties in Gordon.  City Manager Jacob Sheridan assured Rhonda Baseggio that the City of Gordon shares the same concerns, and this is an issue he has been working on. The first step is going to be updating the city’s zoning codes. Chief Adam Wackler spoke to the issue of the abandoned cars. After some discussion, City Manager Jacob Sheridan agreed that the city will work in conjunction with properties owners to remove many of the abandoned cars in the near future.

Motion by Bounous, seconded by Evans to pass Resolution 2016-09. Ayes: Morgan, Bounous, and Evans.

RESOLUTION NO. 2016-09

WHEREAS, the City of Gordon intends to create a parade route from 1ST Street and Main Street to 3rd  Street and Main Street, for the Gordon/Rushville High School Homecoming Parade, September 23, 2016, from 1:00 pm to 3:00 pm.

WHEREAS, closure of roadways along the parade route is necessary to relieve the through traffic from the area in the City of Gordon, Nebraska on or near the parade route, and to provide a safe event for participation and spectators, and;

WHEREAS, the Main Street (Nebraska Highway 27) roadway from 1st Street to 3rd  Street is part of the state highway system and is located within the official corporate limits or zoning jurisdiction of the City of Gordon, and;

WHEREAS, the City of Gordon, while making use of the state highway system for a special event, shall have the legal duty to protect the highway property from any damage that may occur arising out of the special event and the state shall not have any such duty during the time the City of Gordon is in control of the property as specified in the notice provided pursuant to LB 589/N.R.S §39-1359, and;

WHEREAS, any existing statutory or common law duty of the state to protect the public from damage, injury, or death shall become the duty of the City of Gordon while making use of the state highway system for a special event and the state shall not have any such statutory or common law duty during the time the City of Gordon is in control of the property as specified in the notice provided pursuant to LB 589/N.R.S §39-1359, and;

WHEREAS, pursuant to LB 589/N.R.S §39-1359, thirty (30) days advance written notice of the special event must be provided to the Nebraska Department of Roads which specifies the date and time City of Gordon will assume control of the identified state highway property, as well as the date and time the City of Gordon will relinquish control of such state highway property to the State of Nebraska.  In addition, the City of Gordon shall provide beginning and ending locations for the highway closure including sufficient area for the placement of advance warning and/or detour signing, and include sufficient time for the City of Gordon to prepare and later clean the property prior to returning possession back to the State of Nebraska, and;

WHEREAS, LB 589/N.R.S §39-1359 dictates that if a special event includes any portion of the State of Nebraska Highway System, the City of Gordon shall, if a claim is made against the State of Nebraska, indemnify, defend, and hold harmless the State of Nebraska from all claims, demands, actions, damages, and liability, including reasonable attorney’s fess, that may arise as a result of the special event; and

NOW, THEREFORE, BE IT RESOLVED, that said Parade Route and road Closure referred to hereinabove is hereby adopted.  That the governing body of the City of Gordon acknowledges and accepts all duties set out in LB 589/N.R.S §39-1359, subsection (2) and accepts that the City of Gordon shall indemnify, defend, and hold harmless the State of Nebraska from all claims, demands, actions, damages, and liability including reasonable attorney’s fees, that may arise as a result of the event and such Parade Route and Road Closure is accepted by the City of Gordon and the Mayor and City Clerk are hereby authorized and directed to execute same on behalf of the municipality.

/s/ Jane Morgan

Jane Morgan, Vice-Mayor

ATTEST: /s/ Kim Buchan

Kim Buchan, City Clerk

The agenda item, Dynamic Public Records Management System, had been tabled at the July 2016 meeting, in order to obtain more information regarding the satisfaction of current users of the software. Chief Adam Wackler has contacted several entities that are similar to the size of the Gordon Police Department. Overall, the current users of this software are very satisfied with the performance and affordability of the company. After some discussion, motion by Bounous, seconded by Evans to purchase the Dynamic Public Safety Management System for the Gordon Police Department. Ayes: Bounous, Evans, and Morgan.

The Gordon City Council began discussing the possibility of starting a student liaison program last year, and since that time, City Manager Jacob Sheridan has been working with Principal Nathan Livingston to outline a plan that would be beneficial to the city, the school and the students. Council was given a copy of the plan outline, the letter that will be sent to potential students, and the application that will be used. Motion by Bounous, seconded by Evans to approve Resolution 2016-10. Ayes: Evans, Morgan, and Bounous.

CITY OF GORDON, NEBRASKA 

RESOLUTION NO. 2016-10

A RESOLUTION OF THE CITY OF GORDON ESTABLISHING A STUDENT LIAISON POSITION TO THE GORDON CITY COUNCIL; ESTABLISHING CRITERIA AND A SELECTION PROCESS.

WHEREAS the City of Gordon, Nebraska recognizes the youth of our community as a significant community resource; and

WHEREAS the City Council desires to receive continuous advice and information from the perspective of the youth of the community on matters of interest to the youth and to the public; and

WHEREAS the City Council of Gordon, Nebraska and the Gordon-Rushville School District agree that it is beneficial to the community to facilitate interaction between the community youth and the Gordon City Council and that this interaction can occur through the creation of a student liaison position to the Gordon City Council.  

NOW THEREFORE BE IT RESOLVED that the City Council hereby creates a student liaison position to allow for a student of the Gordon-Rushville School system to attend official meetings of the City Council, sit with the members of the City Council at such meetings, to be provided, in advance, an agenda and supporting materials for each Council meeting, and to allow that student liaison to hold an honorary and advisory position so that he or she may have the opportunity to offer opinions or advice on any issue properly brought before the Council. Said student shall not have any legal authority, nor any voting authority;   

BE IT FURTHER RESOLVED that applicants for the position of student liaison should have some knowledge of, or the desire to learn about, local government functions and policy. Applicants shall attend at least one City Council meeting prior to submitting an application for the position of student liaison. 

BE IT FURTHER RESOLVED that student liaison applications will be initially reviewed and narrowed down to no more than five by the Gordon-Rushville High School Principal and staff. The five finalists will then be interviewed by a selection committee composed of the Mayor of the City of Gordon or another member of the Gordon City Council, the City Manager, and the City Clerk. The selection committee will recommend one applicant and an alternate to the City Council for approval as the student liaison, with such position being voted upon by the Gordon City Council at a regularly scheduled meeting.  

BE IT FURTHER RESOLVED that once appointed by the City Council, the student liaison shall attend all regularly scheduled City Council meetings on the 2nd Thursday of each month, and the student liaison should remain aware of local issues in the community and remain available to listen to the youth of the community and to keep any student body associations or groups apprised of issues of interest to area youth. A student liaison shall serve a term of one year. 

BE IT FURTHER RESOLVED that the Mayor, with the consent of the Council, may appoint any designated City Council member or other person to serve as an advisor/mentor to the student liaison.  

PASSED AND APPROVED by the governing Board this 11TH  day of  August, 2016.

CITY OF GORDON, NE                         

/s/ Jane Morgan

Jane Morgan, Vice-Mayor

ATTEST: /s/ Kim Buchan

Kim Buchan, City Clerk

It was suggested by City Manager Jacob Sheridan that items J & K, Employee Handbook Review and Ordinance 1163 – Adoption Amendments to Employee Handbook, be tabled until the September meeting, when all of the council members will be present. Motion by Morgan, seconded by Bounous to table items J & K until the September meeting. Ayes: Evans, Morgan, and Bounous.

After some discussion with the City of Gordon’s auditors, it was decided that there were several funds that were no longer being used by the city and needed to be closed. Motion by Morgan, seconded by Evans to pass Resolution 2016-11. Ayes: Bounous, Evans, and Morgan.

CITY OF GORDON, NEBRASKA 

RESOLUTION NO. 2016-11

A RESOLUTION AUTHORIZING THE CLOSURE OF THE SANITATION FUND AND TO TRANSFER BALANCES TO THE SEWER FUND OF THE CITY OF GORDON.

WHEREAS the City of Gordon, Nebraska has previously established a restricted fund known as the Sanitation Fund; 

WHEREAS the Sanitation Fund was established by the City of Gordon for the purpose of providing for solid waste collection and disposal, and is no longer required because the City contracts with SWANN for solid waste collection and disposal; and

WHEREAS a balance of $1,848.31 remains in the Fund;

NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF GORDON, the City of Gordon shall close the restricted fund known as the Sanitation Fund and transfer all funds to the Sewer Fund of the City of Gordon.

PASSED AND APPROVED by the governing Board this 11th  day of  August, 2016.

CITY OF GORDON, NEBRASKA

/s/ Jane Morgan

Jane Morgan, Vice-Mayor

ATTEST: /s/ Kim Buchan

Kim Buchan, City Clerk

Motion by Morgan, seconded by Bounous to pass Resolution 2016-12. Ayes: Evans, Morgan and Bounous.

CITY OF GORDON, NEBRASKA 

RESOLUTION NO. 2016-12

A RESOLUTION AUTHORIZING THE CLOSURE OF THE TURNER FUND AND TO TRANSFER BALANCES TO THE GENERAL FUND OF THE CITY OF GORDON.

WHEREAS the City of Gordon, Nebraska has previously established a restricted fund known as the Turner Fund; 

WHEREAS the Turner Fund was established by the City of Gordon for the purpose of providing the administration of the Turner Community Youth Program, and is no longer required because the Turner Program is now administered through Gordon-Rushville Public School District; and

WHEREAS a balance of $0 remains in the Fund;

NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF GORDON, the City of Gordon shall close the restricted fund known as the Turner Fund and transfer all funds to the General Fund of the City of Gordon.

PASSED AND APPROVED by the governing Board this 11th  day of August, 2016.

CITY OF GORDON, NEBRASKA

/s/ Jane Morgan

Jane Morgan, Vice-Mayor

ATTEST: /s/ Kim Buchan

Kim Buchan, City Clerk

Motion by Bounous, seconded by Evans to pass Resolution 2016-13. Ayes: Morgan, Bounous and Morgan.

CITY OF GORDON, NEBRASKA 

RESOLUTION NO. 2016-13

A RESOLUTION AUTHORIZING THE CLOSURE OF THE COUNTRY CLUB FUND AND TO TRANSFER BALANCES TO THE GENERAL FUND OF THE CITY OF GORDON.

WHEREAS the City of Gordon, Nebraska has previously established a restricted fund known as the Country Club Fund; 

WHEREAS the Country Club Fund was established by the City of Gordon for the purpose of providing for the administration of the Gordon Country Club if the City of Gordon were ever to take ownership, and is no longer required because the City has no plan to ever assume control of the Gordon Country Club; and

WHEREAS a balance of $0 remains in the Fund;

NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF GORDON, the City of Gordon shall close the restricted fund known as the Country Club Fund and transfer all funds to the General Fund of the City of Gordon.

PASSED AND APPROVED by the governing Board this 11th  day of  August, 2016.

CITY OF GORDON, NEBRASKA

/s/ Jane Morgan

Jane Morgan, Vice-Mayor

ATTEST: /s/ Kim Buchan

Kim Buchan, City Clerk

Motion by Morgan, seconded by Evans to pass Resolution 2016-14. Ayes: Bounous, Morgan, and Evans.

CITY OF GORDON, NEBRASKA 

RESOLUTION NO. 2016-14

A RESOLUTION AUTHORIZING THE CLOSURE OF THE TRANSPORT FUND AND TO TRANSFER BALANCES TO THE GENERAL FUND OF THE CITY OF GORDON.

WHEREAS the City of Gordon, Nebraska has previously established a restricted fund known as the Transport Fund; 

WHEREAS the Transport Fund was established by the City of Gordon for the purpose of providing for transport ambulance services, and is no longer required because the City has ceased providing transport ambulance service and has no plans to resume transport ambulance services in the future; and

WHEREAS a balance of $0 remains in the Fund;

NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF GORDON, the City of Gordon shall close the restricted fund known as the Transport Fund and transfer all funds to the General Fund of the City of Gordon.

PASSED AND APPROVED by the governing Board this 11th  day of August, 2016.

CITY OF GORDON, NEBRASKA

/s/ Jane Morgan

Jane Morgan, Vice-Mayor

ATTEST: /s/ Kim Buchan

Kim Buchan, City Clerk

Motion by Bounous, seconded by Evans to table item P, Country Club Checking Balance. Ayes: Evans, Morgan, and Bounous.

Motion by Bounous, seconded by Morgan to approve Laveta Edwards’s (King Pin Lanes) request for extended liquor sale hours on 9/11/16, 10/16/16, 10/23/16, 10/30/16, 11/6/16, 11/13/16, 1/8/17, and 3/5/17, for the purpose of traveling league. Ayes: Morgan, Bounous, and Evans.

Council was given information on the 2016-2017 budget schedule.

Motion by Bounous, seconded by Morgan to adjourn at 7:10 pm.  Ayes: Bounous, Evans, and Morgan.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on August 11, 2016; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continuously current and available for inspection at the office of the City Clerk;  that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk

Published: August 17, 2016