Gordon City Council Minutes September 8, 2016

Gordon City Council Minutes

September 8, 2016

Notice of the meeting was given in advance by publication in the Sheridan County Journal Star, The designated method for giving notice as shown by the affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order at 6:00 p.m., September 8, 2016 in the Council Chambers of the City Auditorium.  The Mayor noted the location of the Open Meetings Laws in the back of the room.

Present:   Morgan, Russell, Grant, Bounous, and Evans.

Absent:    No One.

Motion by Evans, seconded by Grant, to approve the minutes of the August 11, 2016 regular meeting.  Ayes: Russell, Grant, Evans, and Morgan.

The August 2016 Treasurer’s Report was not available from Gardner, Loutzenhiser, and Ryan.

Enter Councilman Bounous.

Motion by Evans, seconded by Morgan to approve the bills.     Ayes: Bounous, Evans, Morgan, Russell, and Grant.

Abbreviations for this legal:  EX, Expense; FE, Fee; GR, Groceries; MI, Mileage; RE, Reimburse; RPT, Report; SA, Salaries; SE, Services; SU, Supplies.

PAID BILLS

EFTPS, FNBO, FE, $102.66; EFTPS, Ally, EX, $523.52; EFTPS, Ally, EX, $562.39; EFTPS, Fleet Services, SU, $580.45; EFTPS, NE Dept of Revenue, RE, $3,679.27; RS1129, Grocery Mart, SU, $206.41; RS1130, Pizza Hut, SU, $55.87; RS1131, Pizza Hut, SU, $47.93; 44765, Payroll Fund, SA, $35,775.89; 44779, Airport Bond Savings, RE, $253.80; 44780, Amazon.com, SU, $176.18; 44781, A Cross Stitch Christmas, SU, $25.91; 44782, Consolidated Mgmt, SE, $88.87; 44783, Dorothy Evans, RE, $46.01; 44784, Cengage Learning, SU, $38.99; 44785, Library Petty Cash, RE, $37.56; 44786, Madison Nat’l Life, EX, $64.34; 44787, NWRPPD, SE, $4,600.04; 44788, Overdrive, SE, $500.00; 44789, Special Assessment Bond Fund, RE, $396.42; 44790, Womans’ Day, SU, $8.00; 44791, Xerox, SE, $140.82; 44795, Airport Authority, RE, $208.34; 44796, CNH - Productivity Plus, SU, $707.70; 44797, Consolidated Mgmt, SE, $80.38; 44798, Source Gas, SE, $957.29; ;44799, Toni Siders, SE, $200.00; 44800, Payroll Fund, SA, $36,606.52; 44801, Kare Menacher, SE, $300.00; 44802, Jeni Borders, RE, $79.49; 44803, City of Gordon, RE, $339.42; 44804, Consolidated Mgmt, SE, $80.38; 44805, Deb Cotant, RE, $83.80; 44806, Shannon Hare, RE, $37.29; 44807, Viaero, SE, $144.58; 44808, USPS, SE, $173.15; 44809, Verizon, SE, $40.01.

Total September Paid Bills: $87,949.68.

UNPAID BILLS

44811, Chris Anderson, RE, $50.00; 44812, Chris Burdine, RE, $50.00; 44813, Dan Bishop , RE, $50.00; 44814, Jeff Brewer, RE, $50.00; 44815, Bierschbach, SU, $1,369.69; 44816, Daylan Black Calf, RE, $50.00; 44817, City of Chadron, EX, $45.00; 44818, Consolidated Management Co, SE, $88.62; 44819, Customized Billing, SE, $180.00; 44820, Chemsearch, SU, $181.05; 44821, Scott Downing, RE, $50.00; 44822, First National Bank of Omaha, SU, $867.95; 44823, JD Financial, SU, $219.46; 44824, Farmer’s Coop, SE, $656.07; 44825, Fyr-Tek, SE, $115.10; 44826, Fed-Ex, SE, $14.92; 44827, Great Plains Communications, SE, $1,277.32; 44828, Galls, SU, $98.54; 44829, Grocery Mart, SU, $9.74; 44830, Ryan Gehrt, RE, $50.00; 44831, Guth Laboratories, SU, $141.20; 44832, Gordon/Rushville Public Schools, RE, $2,490.00; 44833, General Fund Money Market, EX, $3,000.00; 44834, Hinn’s Auto Supply, SU, $848.14; 44835, Homestead Building Supply, SU, $399.58; 44836, Husker Auto Parts, SU, $155.66; 44837, Taylor Hathorn, SE, $375.00; 44838, Clay Heath, RE, $50.00; 44839, Phillip Harris, RE, $50.00; 44840, Ideal Linen, SE, $94.85; 44841, Inventory Trading Company, SU, $1,813.00; 44842, Kelly Construction, SU, $1,585.00; 44843, Kone, SE, $1,009.17; 44844, Gardner, Loutaenhiser, & Ryan, SE, $630.00; 44845, Metal Products, SE, $701.12; 44846, Municipal Supply, SU, $761.80; 44847, NPPD, SE, $10,462.37; 44848, NE Total Office, SU, $37.34; 44849, NW Pipe Fittings, SU, $675.97; 44850, NW Community Action, SE, $133.67; 44851, NE Dept of Revenue, FE, $25.00; 44852, NE Dept of Agriculture, FE, $175.00; 44853, One Call Concepts, SE, $12.48; 44854, Powerplan, SU, $143.88; 44855, Petty Cash Fund, RE, $170.07; 44856, Shane Pascale, RE, $50.00; 44857, Pit Stop, SE, $12.00; 44858, Quill, SU, $176.53; 44859, Respond First Aid, SE, $171.35; 44860, NE Public Health Env Lab, SE, $332.00; 44861, Stockmen’s Drug, SU, $28.17; 44862, Sheridan County Journal, SE, $331.02; 44863, Smith King & Simmons, SE, $635.60; 44864, Sasse Vet Clinic, SE, $30.00; 44865, S & L Gas, SU, $906.46; 44866, Simon Contractors, SU, $3,514.25; 44867, True Value, SU, $374.38; 44868, US Welding, SU, $91.86; 44869, Ken Ward, RE, $50.00; 44870, Westco, SU, $750.55; 44871, Water Reserve USDA, RE, $1,716.00; 44872, Winter Sewing, SE, $35.75; 44873, Water System Impr Project, EX, $15,800.00; 44874, Adam Wackler, RE, $50.00; 44875, Xerox, EX, $567.80.

Total September Unpaid Bills: $57,037.48.

Total September Paid Bills: $87,949.68.

Total September Bills: $144,987.16.

Trooper Craig Kumpf, NE State Patrol Investigative Division, was present to discuss with council the importance of acquiring a drug dog. Currently, the closest drug dog is in Sidney, NE. Trooper Kumpf explained to council that having a drug dog aids tremendously in investigations involving criminal activity. It strengthens probable cause and makes the execution of search warrants easier and more successful. Sheridan County Attorney Jamian Simmons was present to answer any legal questions that council or anyone present may have regarding the acquisition of a drug dog. When asked about the liablilty of the city regarding the dog’s use outside of Gordon, she stated that the dog’s main use will be in Sheridan County, and an Interlocal agreement already exists between Sheridan County and the City of Gordon, so there should be no increased liability on the city’s part. Also present in favor of the City of Gordon acquiring a drug dog were Sheridan County Sherriff Terry Robbins, GRPS Superintendent Lori Liggett, GRPS Counselor Sherry Retzlaff, several members of the Gordon Volunteer Rescue Squad, Maureen Hess, and Dr. Jim Sasse. Dr. Sasse has generously offered to donate all veterinary services the drug dog would require. County Attorney Simmons, Trooper Kumpf, Chief Wackler, and Sherriff Robbins also stressed to council that the drug problem in our area has increased significantly, and will continue to do so unless more is done to combat it. Councilman Bounous asked Chief Wackler to address the cost of the drug dog and what area the drug dog would serve. Chief Wackler stated that the Mustangs Committed Human Performance Project, a group of Gordon/Rushville students, have already held one fund raiser for the drug dog, raising $1,000, and have committed to more. Also, the Sheridan County drug fund has pledged $5,000 toward the project. This money will pay for the dog and for the training that Sgt. Anderson will receive. The City of Rushville has also pledged a monthly contribution to help cover the costs incurred. Chief Wackler and Sgt. Chris Anderson, who will be the handler of the drug dog, have been working diligently to make this project feasible. After much discussion, motion by Morgan, seconded by Grant to allow the Gordon Police Department to acquire a drug dog. Ayes: Evans, Morgan, Russell, Grant, and Bounous.

Dee Vinton was present to discuss with council an incident that happened to members of her family in Winship Park. One of the city’s homeless citizens defecated under a tree near one of her grandchildren. She called law enforcement and Chief Wackler was the responding officer. Chief Wackler stated that he asked this person to leave the park but was unable to charge her for violating any state law. County Attorney Simmons clarified, stating that in order to charge someone with indecent exposure, there has to be intent of sexual gratification, which in this case there was not. There are city ordinances that cover this specifically, but they are only misdemeanors. Dee Vinton expressed to council her frustration with not being able to use our city’s parks without having to deal with this kind of situation. Chief Wackler and council agreed that the issue of the city’s homeless population needs to be dealt with, but there is no answer that will quickly fix the problem. Chief Wackler expressed that the city needs to follow through with removing abandoned vehicles and requiring property owners to clean up properties and secure vacant buildings. 

The city recently purchased GIS mapping software to assist the street and utility departments. City Manager Jacob Sheridan presented to council the possible GPS enhancement that could be added, making the mapping more accurate. The total cost, to be spread over two years, would be approximately $36,000. Councilman Bounous expressed that he would like to see how the program works for the city before adding any enhancements to it. Motion by Bounous, seconded by Evans to not purchase the GPS enhancement. Ayes: Morgan, Russell, Grant, Bounous, and Evans.

Motion by Bounous, seconded by Morgan to designate the money currently in the Country Club Checking account to be used toward the purchase of a new sand filter for the Gordon Swimming Pool. Ayes: Russell, Grant, Bounous, Evans, and Morgan.

The city’s street and water departments are in need of new vehicles, as the current ones are reaching the end of their useful life. Motion by Evans, seconded by Grant to purchase two used trucks from the Federal Surplus in Lincoln. Ayes: Grant, Bounous, Evans, Morgan, and Russell.

City Manager Jacob Sheridan has been working to update the city’s employee handbook. The last time it was updated was in 1993, so several sections were outdated. He reviewed with council the major changes, and after some discussion, motion by Grant, seconded by Morgan to pass Ordinance 1163. Ayes: Bounous, Evans, Morgan, Russell, and Grant.

ORDINANCE NO. 1163

AN ORDINANCE OF THE CITY OF GORDON, SHERIDAN COUNTY, NEBRASKA, PROVIDING AMENDMENTS TO ALL SECTIONS OF THE EMPLOYEE HANDBOOK, BUT SPECIFICALLY SECTIONS 3) EMPLOYMENT 4) EMPLOYMENT STATUS AND RECORDS, 5) EMPLOYEE BENEFIT PROGRAMS, 8) WORK CONDITIONS AND EXPECTATIONS, 9) SAFETY, AND 10) EMPLOYEE CONDUCT AND DISCIPLINARY ACTIONS; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING A TIME WHEN THIS ORDINANCE SHALL BE IN FULL FORCE AND EFFECT.

WHEREAS, the City recognizes the need to regularly edit and update the personnel manual to accommodate for changes in law, policies, and the workplace environment; 

WHEREAS, upon review of the current personnel manual, it has been determined that certain revisions are necessary to accommodate such changes in law, policies, and the workplace environment; 

NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF GORDON, NEBRASKA:

Section 1.  That the City of Gordon Employee Handbook, previously adopted and approved by the City of Gordon is recognized as the official Employee Handbook of the city and describes all necessarily employment policies and procedures of the City.  

Section 2. That certain provisions of the Employee Handbook are hereby revised and incorporated into the existing Employee Handbook as follows: 

A. Provisions regarding Employee Development be and hereby are adopted as Section 3.13 of the Employee Handbook to establish policies and procedures related to employee development, including orientation, training and continuing education. 

A. Provisions regarding Performance Evaluation be and hereby are adopted as Section 4.06 of the Employee Handbook to establish policies and procedures related to Employee Performance Evaluations, including policies establishing when such evaluations will occur, evaluation forms utilized, and the use of the evaluations to determine pay raises based upon merit. 

A. Provisions regarding Holidays be and hereby are adopted as Section 5.05 of the Employee Handbook to establish those holidays observed by the City to which employees receive time off, and establishing guidelines for holiday pay.

A. Provisions regarding Meal Allowances be and hereby are adopted as Section 5.08 of the Employee Handbook to establish policies and procedures to provide for the reimbursement of meal expenses for employees travelling for work related purposes. 

A. Provisions regarding Law Enforcement Compensatory Time be and hereby are adopted as Section 8.08 of the Employee Handbook to establish policies and procedures to allow the use of granting compensatory time off in lieu of overtime in certain circumstances, and to establish guidelines for such use. 

A. Provisions regarding the requirement that employees remain “On Call” be and hereby is adopted as Section 8.09 of the Employee Handbook to establish polices and procedures identifying the employee who may be subject to call and to establish rules and guidelines for employees when serving ‘on call.’

A. Provisions regarding Safety be and hereby are adopted as Section 9 of the Employee Handbook to establish all policies and procedures of the City regarding work place safety, and to provide rules and guidelines for such use. 

A. Provisions regarding Drug and Alcohol Use be and hereby are adopted as Section 10.02 of the Employee Handbook to promote the goal and requirement that the City be a drug-free, healthful and safe workplace, to establish rules and regulations, and to establish and provide for disciplinary action for individuals in violation of said policies and procedures. 

Section 3. The Employee Handbook of the City of Gordon hereby adopted shall be made available, in its entirety to all employees of the City and to the public. Copies of the handbook shall be given to all employees, and copies will be available for review by the public at the offices of the Gordon City Clerk. 

Section 4. All ordinances or parts of ordinances in conflict herewith are hereby repealed.

Section 5. This ordinance shall take effect and be in full force and effect from and after its passage, approval and publication as provided by law.

PASSED AND APPROVED this 8th  day of September, 2016.

CITY OF GORDON, NEBRASKA

By /s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

Motion by Evans, seconded by Morgan to waive second and third readings of Ordinance 1163. Ayes: Evans, Morgan, Russell, Grant, and Bounous.

Due to publication restraints, the city council needs a special meeting on Monday September 12 for the public hearing on the 2016-2017 FY Budget.

There has been interest expressed in purchasing a city owned property. City Manager Jacob Sheridan will be working in the next month to get all information needed in order to facilitate the bid process for this property.

With no further business, motion by Bounous, seconded by Morgan to adjourn at 8:15 pm.  Ayes: Morgan, Russell, Grant, Bounous, and Evans.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on September 8, 2016; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting kept continuously current and available for inspection at the office of the City Clerk; that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings were written from and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk

Published: September 14, 2016