Gordon City Council Minutes October 13, 2016

Sheridan County Journal Star, the designated method for giving notice as shown by the affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order at 6:00 p.m., October 13, 2016 in the Council Chambers of the City Auditorium.  The Mayor noted the location of the Open Meetings Laws poster in the back of the room.

Present:  Grant, Bounous, Evans, and Morgan.

Absent:  Evans.

Motion by Bounous, seconded by Morgan to approve the minutes of the September 8, 2016 meeting. Ayes: Bounous, Morgan, Russell, and Grant.

Motion by Morgan, seconded by Bounous to approve the minutes of the September 12, 2016 special meeting, with one correction.  Ayes: Morgan, Russell, Grant, and Bounous.

Motion by Bounous, seconded by Grant to approve the August 2016 Treasurer’s Report. Ayes: Russell, Grant, Bounous, and Morgan.

Motion by Grant, seconded by Morgan to approve the September 2016 Treasurer’s Report. Ayes: Grant, Bounous, Morgan, and Russell.

Motion by Bounous, seconded by Morgan to approve the bills.  Ayes: Bounous, Morgan, Russell, and Grant. 

Abbreviations for the legal:  EX, Expense; FE, Fee; GR, Groceries; MI, Mileage; RE, Reimbursement; RPT, Report; SA, Salaries; SE, Services; SU, Supplies.

PAID BILLS

EFTPS, FNBO, FE, $71.20; EFTPS, Ally, EX, $523.52; EFTPS, Ally, EX, $562.39; EFTPS, Fleet Services, SU, $664.44; EFTPS, NE Dept of Revenue, RE, $3,653.14; EFTPS, General Fund Money Market, EX, $3,038.37; RS1132, Inventory Trading Co, SU, $2,159.00; RS1133, Superfoods, SU, $27.73; RS1134, Foremost Promotions, SU, $228.15; RS1135, Inventory Trading Co, SU, $360.00; ;RS1136, Physio-Control, EX, $10,854.20; 44810, Payroll Fund, SA, $29,552.77; 44876, St of NE Federal Surplus, EX, $14,500.00; 44877, Airport Authority, RE, $2,517.40; 44878, Airport Bond Savings, RE, $3,064.93; 44879, BC/BS, EX, $11,661.52; 44880, Consolidated Mgmt, SE, $46.53; 44881, Great Plains Communications, SE, $382.68; ;44882, Madison Natl Life, EX, $64.34; 44883, NWRPPD, SE, $4,544.34; 44884, Network Fleet, SE, $113.70; 44885, Panhandle EMS Education, SE, $4,400.00; 44886, Source Gas, SE, $395.69; 44887, Sheridan Co Clerk, FE, $26.00; 44888, Special Assessment BF, RE, $4,728.44; 44889, Vinton Construction, SE, $88.00; 44890, Amazon.com, SU, $381.54; 44891, Better Homes, SU, $9.99; 44892, Country Woman, SU, $12.98; 44893, Demco, SU, $445.76; 44894, Fine Gardening, SU, $29.95; 44895, Cengage, SU, $153.96; 44896, Ingram, SU, $742.39; 44897, Library Petty Cash, SU, $36.87; 44898, Mother Earth News, SU, $17.00; 44899, National Geo Kids, SU, $20.00; 44900, NE State Historical Society, FE, $40.00; 44901, Redbook, SU, $12.00; 44902, Ranger Rick, SU, $19.95; 44903, Service Really Matters, SE, $588.20; ;44904, Vogue, SU, $29.95; 44905, Adam Wackler, RE, $258.88; 44906, Consolidated Mgmt, SE, $79.88; 44907, Glen Eberspecher, SE, $228.00; 44908, Action Communications, SE, $3,316.96; 44909, Productivity Plus, SU, $109.60; 44910, Fyr Tek, SU, $115.10; 44911, Fyr Tek, SU, $1,694.00; 44912, Hills Materials, SU, $10,618.98; 44913, Kelly Construction, SU, $1,933.80; 44914, Rob Menacher, RE, $265.04; 44915, Scottsbluff Screenprinting, SU, $110.41; 44916, Topkote, SU, $9,017.55; 44917, Payroll Fund, SA, $29,861.31; 44918, City of Gordon, RE, $200.00; 44919, Consolidated Mgmt, SE, $84.93; 44920, Source Gas, SE, $210.11; 44921, Viaero, SE, $146.91; 44922, USPS, SE, $174.85; 44923, Verizon, SE, $40.03; 44924, Consolidated Mgmt, SE, $37.79; 44925, GIS Workshop, SE, $6,350.00; 44926, Chris Anderson, RE, $4,555.00; 44927, Triangle Electric, EX, $1,563.00; 44928, Payroll Fund, SA, $29,247.73; EFTPS, USDA Rural Development, EX, $189,610.00; 44929, Meller Repair, SE, $52.00; 44930, Rob Menacher, RE, $226.48.

Total October Paid Bills: $390,877.36.

UNPAID BILLS

44931, Chris Anderson, RE, $50.00; 44932, Chris Burdine, RE, $116.85; 44933, QLT, SE, $19.55; 44934, Dan Bishop , RE, $50.00; 44935, Jeff Brewer, RE, $50.00; 44936, Bierschbach, SU, $99.60; 44937, Daylan Black Calf, RE, $50.00; 44938, Shelby Berger, RE, $50.00; 44939, City of Chadron, EX, $45.00; 44940, Customized Billing, SE, $240.00; 44941, Croell, SU, $1,096.95; 44942, Dakota Transmissions, Inc, SE, $3,432.91; 44943, First National Bank of Omaha, SU, $4,662.72; 44944, JD Financial, SU, $593.46; 44945, Farmer’s Coop, SE, $94.00; 44946, Gordon Memorial Health Services, SE, $1,350.00; 44947, Great Plains Communications, SE, $1,597.02; 44948, Galls, SU, $366.79; 44949, Grocery Mart, SU, $19.94; 44950, The Glass Wizard, SE, $65.00; 44951, DJ Glenn, SE, $228.00; 44952, Greenamyre Contractor & Builder, SE, $5,690.00; 44953, General Fund Money Market, EX, $3,000.00; 44954, Hinn’s Auto Supply, SU, $427.75; 44955, Homestead Building Supply, SU, $1,004.56; 44956, Clay Heath, RE, $50.00; 44957, Phillip Harris, RE, $50.00; 44958, Insurance Fund, EX, $14,841.67; 44959, Ideal Linen, SE, $136.28; 44960, Johnson Hardware Co, SU, $44.12; 44961, Kone, SE, $3,408.72; 44962, Gardner, Loutaenhiser, & Ryan, SE, $2,519.06; 44963, League of NE Municipalities, SE, $348.00; 44964, Municipal Chemical Supply, SU, $640.00; 44965, Med-Tech Resources, SU, $1,656.86; 44966, Midwest Engines, SU, $519.87; 44967, NPPD, SE, $8,655.78; 44968, NE Total Office, SU, $259.96; 44969, NW Pipe Fittings, SU, $269.31; 44970, NW Community Action, SE, $133.67; 44971, NE Municipal Clerks Assoc, FE, $50.00; 44972, One Call Concepts, SE, $13.65; 44973, Outdoor Recreation Products, SU, $355.60; 44974, Petty Cash Fund, RE, $445.70; 44975, Shane Pascale, RE, $50.00; 44976, Pests Go, SE, $80.00; 44977, Pit Stop, SE, $25.00; 44978, NE Public Health Env Lab, SE, $428.00; 44979, Stockmen’s Drug, SU, $110.29; 44980, Scottsbluff Screenprinting, SU, $90.41; 44981, Sheridan County Journal, SE, $258.86; 44982, S&W Healthcare, SU, $409.91; 44983, Smith King & Simmons, SE, $470.00; 44984, S & L Gas, SU, $974.00; 44985, Barb Schaer, SE, $50.00; 44986, True Value, SU, $257.34; 44987, Triangle Electric, SE, $70.99; 44988, USPS, SE, $84.00; 44989, Ken Ward, RE, $50.00; 44990, Westco, SU, $559.05; 44991, Water Reserve USDA, RE, $1,716.00; 44992, Winter Sewing, SE, $16.00; 44993, Water System Impr Project, EX, $15,800.00; 44994, Win-911, FE, $495.00; 44995, Adam Wackler, RE, $50.00; 44996, Wreck A Mended, SE, $95.80; 44997, Xerox, EX, $613.02.

Total October Unpaid Bills: $81,552.02.

Total October Paid Bills: $390,877.36.

Total October Bills: $472,429.38.

Motion by Morgan, seconded by Grant to accept the 2016 Perpetual Care Report as presented. Ayes: Morgan, Russell, Grant, and Bounous.

During this year’s budget process, Jim Gardner, Gardner, Loutzenhiser, and Ryan, suggested to City Manager Jacob Sheridan that the city start looking into reissuing the water bonds the city currently has with the USDA, as the interest rates are much more favorable now than when first issued. Present at the meeting to offer proposals to reissue the city’s water bonds were Tobin Buchanan, First National Bank of Omaha and Brad Slaughter, Ameritas. Both companies proposed favorable programs with a cost savings to the city of approximately $1.1 million, and the opportunity to pay them off seven years earlier than the current bonds. After some discussion, motion by Bounous, seconded by Morgan to allow City Manager Jacob Sheridan to work with Brad Slaughter to begin the process of reissuing the bonds with Ameritas. Ayes: Grant, Bounous, Morgan, and Russell.

Nate Fox, League Association of Risk Management (LARM), presented council with a proposal for the City of Gordon’s property insurance and workmen’s compensation insurance. Also present to offer a proposal for the city’s insurance was Mandy Craig, Jones Insurance. Ms. Craig was there to represent Dean Strong of Strong Insurance, who currently carries the insurance for the City of Gordon. The city’s insurance does not renew until January 1, 2017. Motion by Bounous, seconded by Morgan to table the topic of the city’s insurance carrier until the November 2016 meeting. Ayes: Grant, Bounous, Morgan, and Russell.

City Manager Jacob Sheridan presented council with a report on the swimming pool. It detailed the income, expense, and attendance of the swimming pool over the last several years. After reviewing with council this report, City Manager Sheridan made several recommendations to council, including an increase in fees charged to attend the pool, and to develop a promotional strategy for family fun night. Councilman Bounous suggested that the city office arrange a payment plan for families wanting to purchase a season pass, so that the expense of it does not come all at once and at the same time as other fees incurred by families with children in summer programs.

Motion by Bounous, seconded by Morgan to amend Resolution 2016-17 to eliminate the definition of a family pass. Ayes: Bounous, Morgan, Grant, and Russell.

Motion by Morgan, seconded by Grant to pass Resolution 2016-17. Ayes: Morgan, Russell, Grant, and Bounous. 

RESOLUTION 2016-17

A RESOLUTION SETTING THE ADMISSION CHARGE AT THE GORDON MUNICIPAL SWIMMING POOL.

WHEREAS, Article 3-602 of the Municipal Code permits the City Manager to make a reasonable admission charge for the use of the municipal swimming pool by any person, and

WHEREAS, such rates may be structured for classes of person in a reasonable manner; Provided, that nothing herein shall be construed to permit or allow discrimination on the basis of any legally protected status in the classification of persons for admission charges.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF GORDON, that the following fee schedules be implemented effective January 1, 2017 and will be on file at the office of the City Clerk and shall also be posted in a conspicuous place at the Municipal Swimming Pool for public inspection.

Daily Admission

Children & Youth (17 and younger) $2.00

Adult (18 and older) $4.00

Season Passes

Children & Youth (17 and younger) $50.00

Adult (18 and older)  $100.00

Family   $250.00

Swim Lessons

Per Session $25.00

Passed and approved this 13th day of October, 2016.

/s/ Nancy I Russell

Mayor

ATTEST:

/s/ Kim Buchan

City Clerk

Motion by Bounous, seconded by Grant to table Resolution 2016-18 – Sale of City Property until the November meeting. Ayes: Russell, Grant, Bounous, and Morgan.

Jim Gardner, accountant for the City of Gordon, has proposed an adjusting journal entry of $200,000 from the sewer fund to the water fund. Without this entry, the water fund has a negative balance in equity in pooled cash. Motion by Grant, seconded by Bounous to approve this proposed entry retroactively so that it will be reflected in the 2015-2016 City of Gordon financials. Ayes: Grant, Bounous, Morgan, and Russell.

Motion by Grant, seconded by Bounous to approve, with thanks, the application of Anthony McGeorge to the Gordon Volunteer Rescue Squad. Ayes: Bounous, Morgan, Russell, and Grant.

Motion by Bounous, seconded by Grant to approve the Gordon Volunteer Fire Department Roster as presented, and to thank them for their hours of dedicated service to the community. Ayes: Morgan, Russell, Grant, and Bounous.

Motion by Bounous, seconded by Grant to approve Resolution 2016-19. Ayes: Russell, Grant, Bounous, and Morgan.

RESOLUTION 2016-19

APPOINTMENT OF MICHAEL D WINTER AS STREET SUPERINTENDENT FOR THE CITY OF GORDON, NEBRASKA.

WHEREAS, the governing body of the City of Gordon determined the need to appoint a Street Superintendent to have general charge, direction and control of all work on streets, sidewalks, culverts and bridges of the City of Gordon, and

WHEREAS, the City of Gordon, Sheridan County, Nebraska established by ordinance the position of Street Superintendent, codified in Chapter I Civil Administration, Article II, Section 1-211 of the Municipal Code Book, and

WHEREAS, the duties of the Street Superintendent are set forth by City of Gordon Ordinance and Laws pursuant to the State of Nebraska,

NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Gordon, Nebraska, that Michael D Winter be appointed as City of Gordon Street Superintendent for the City of Gordon, Sheridan County, Nebraska.

PASSED AND APPROVED this 13th day of October, 2016.

/s/ Nancy I Russell

Mayor

Attest: /s/ Kim Buchan

City Clerk

City Manager Jacob Sheridan attended the Panhandle Area Development District (PADD) meeting today, October 13 and was informed that Gordon had been selected to become a participating city in the coalition PADD has formed to obtain an EPA grant to facilitate the cleaning up of brownfield properties in the Panhandle. The other cities selected were Scottsbluff, Crawford, Kimball and Mitchell. Council will be presented with a Memorandum of Understanding to approve and sign at the November council meeting.

Regional West Medical Center (RWMC) has placed EMT’s at the Gordon Hospital to provide the ambulance transport service that the City of Gordon is no longer able to provide. RWMC has offered to enter into an agreement with the City of Gordon that would allow the EMT’s from RWMC to respond to local emergency ambulance calls. The agreement requires the City of Gordon to pay RWMC forty percent of the money collected on any ambulance call RWMC EMT’s respond to. Currently, the city is struggling to have enough available emergency personnel to respond, especially during the daytime. All rescue squad members are volunteers, most with jobs that prevent them from responding during the day. After reviewing the agreement with County Attorney Simmons, City Manager Sheridan feels that the agreement will be beneficial to the city. Motion by Grant, seconded by Morgan to allow Mayor Russell to sign the agreement with Regional West Medical Center. Ayes: Grant, Bounous, Morgan, and Russell. 

Motion by Bounous, seconded by Grant to adjourn at 8:37 pm.  Ayes:  Bounous, Morgan, Russell, and Grant.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on October 13, 2016; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continuously current and available for inspection at the office of the City Clerk;  that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

Published: October 19, 2016