Hay Springs City Council Minutes November 8, 2016

REGULAR MEETING

Call to Order:  Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:03 p.m. Council persons Jim Varvel, Luke Marcy, Marcella Hale and Keith Kearns were present. City Attorney Jamian Simmons was absent. It was noted that the Open Meetings Act is posted.

City Attorney Jamian Simmons arrived at 7:07 p.m.

Minutes Approval: Kearns made motion, Marcy seconded to approve the Minutes from October 11, 2016 Regular Meeting. Varvel abstained. All voted aye. Motion carried.

Agenda Approval: Varvel made motion, Hale seconded to approve the agenda for the November 8, 2016 Regular Council Meeting. All voted aye. Motion carried.

SDL approval for Sherrie Elwood, American Legion, “Bank Christmas Party” December 9th, 2016: Hale moves to approve SDL for American Legion for the Security First Bank Christmas Party, December 9th, 2016. Kearns seconded. Varvel abstained. All voted aye. Motion carried. 

 Public concerns: Mayor discussed a complaint in regards to the Viaero Power Pole. Mayor wrote a formal letter in response.

Reports of Officers, Boards and Committees:

Street/Water/Clerk: Lists were submitted by employees, there were no questions from the council; Krystyn Turman - Pioneer Manor: Varvel talked to Krystyn Turman, concern about City painting parking stripes;  Jim Varvel –Finance: Varvel did not see anything of concern; Keith Kearns – SWANN: No meeting last month, next meeting will be Thursday, November 17th, 2016; Jim Varvel – Lister-Sage: no report; Richard McKay – Mayor: Mayor’s report was presented to council in written form.

OLD BUSINESS

PADD Update: Varvel has been working with PADD on grants, CDBG, trying to keep planning commission involved with that.

Water Loss Report: 42% loss. There was discussion.

Lagoon Update: Rip rap repair is complete. Mayor will contact Dave Coe to verify repair in accordance with DEQ. There was discussion.

Ron Hanks Well: Mr. and Mrs. Hanks visited with City Attorney Jamian Simmons regarding some changes to the Easement. They were pleased with the rest of the contract as presented. Kearns made motion to approve execution of documents purchasing well site with changes discussed between City Attorney Jamian Simmons and Mr. and Mrs. Hanks, authorized Mayor to sign the agreements. Hale seconded. All voted aye. Motion carried.

Pivot Contract Approval: Kearns made motion, Varvel seconded to enter into Executive Session at 7:28 p.m. for the purpose of protecting the reputations of those involved. All voted aye. Motion carried.

Varvel made motion, Marcy seconded to exit Executive Session at 7:54 p.m. All voted aye. Motion carried.

Game and Parks Well “first and old rail cite”: Test pumped. Well pumped 18 gallons per minute with 10 feet of drawdown and the water was clear after pumping for two hours. There was much discussion. Council asked Aaron to seal well from contamination at this point. Decided not to take possession from Game and Parks. Instructed Aaron to handle notifying Game and Parks and making well safe at this time.

Bruce Blaire Handicapped Van: Sent out notice to last known address of owner. 4-5 days left until that time period runs out and then we can go forward with selling vehicle. We still need to get the title in the City’s name, which requires the Sheriff to sign the affidavit. There was discussion. Accepting sealed bids until December 9th, 2016. Bids can be dropped off at City Hall. Bids will be opened at the December 13th, 2016 Regular Council Meeting.

NEW BUSINESS

Claims Approval:  Varvel made motion, Kearns seconded to approve claims. All voted aye. Motion carried. Varvel asked about Matt Parrott where we buy our Utility Bills through. Kearns asked about Library reimbursement for purchase of books. Instructed to invite Librarian to December council meeting to discuss options for purchasing Library books. Security First Bank $1570.37; Petty Cash $60.97; Nebraska Public Power District $3872.45; SourceGas $528.95; Assurant employee Benefits $221.92; Blue Cross Blue Shield $1803.66; EMC Insurance Companies $3457.01; Farmer’s Coop $125.95; Ideal Linen Supply $39.12; MCI $2.29; Great Plains Communications $336.85; NE Public Health Environment $349; Nebraska Total Office $133.46; Norms Napa $157.14; One Call Concepts, Inc. $3.03; Sackers $230.14; SWANN $7787.41; Utility Service Co., Inc. $751.28; Pioneer Research Corporation $412.97;

Panhandle Drilling, Inc. $71.92; Sandhills News, Inc. $71.92; Postmaster $215; Ward Laboratories, Inc. $72; Hip Hop $189; Security First Insurance $1355; MARC $259.64; Baker & Associates, Inc. $1100; Peters Electric $313.78; Armstrong Extinguisher Service $253; Littrel Construction Co. , LLC $1038.38; Marlene Benson $44.84; Smith, King and Simmons, P.C. $162.40 and $591.57; Lawson Products $1628.38; Elliot Equipment Co. $351.20; Storey Kenworthy/Matt Parrott $434.10; A One Janitorial $533.40; Northwest Rural Public Power $374.24; Westco $47; Hay Springs Lumber $374.78; American Funds Service Company $140.26 and $123.72; EFTPS $540.78 and $324.28; Jerry Dahlgren $1320; Panhandle Area Development District $2427.40; Postmaster $148.66; Sheridan County Clerk $80 and $16; NE Department of Revenue $962.54

Approval of October Treasurer’s Report: Varvel made motion, Kearns seconded to approve October Treasurer’s Report. All voted aye. Motion carried.

3rd Party Bookkeeping/ DataTech Training approval: Varvel suggested DataTech do some on-site training. Kearns made motion, Hale seconded to approve DataTech to come out and do on-site training for the Clerk.

Fuller Construction Payment Application #8 FINAL $32,319.97 approval: Pool is completed. Kearns made motion, Varvel seconded to approve payment application #8 as the final payment of the pool project to Fuller Construction. All voted aye. Motion carried.

New carpet for City Hall – Strangs Carpet OR Morford’s Decorating Center, Inc.: There was much discussion. Council asks that we get a few more bids.

Employee Evaluations: Council had questions about ratings on employee evaluations. Ratings are used as a measurement tool for employees to see if they have improved from year to year. Varvel made motion, Kearns seconded to enter into Executive Session at 8:23 p.m. for the purpose of protecting the reputations of those involved. All voted aye. Motion carried.

Varvel made motion, Kearns seconded to exit Executive Session at 8:42 p.m. All voted aye. Motion carried.

Employee Pay Raise: There was discussion regarding pay scales. Kearns made motion that Aaron and George both be given a $.70 per hour pay raise and that Kayley, being a new employee, in seven months be revisited regarding pay at the 12 month mark. Raise is effective November 1st, 2016. Marcy seconded. All voted aye. Motion carried.

Items for next meeting were discussed.

There being no further business, Hale made motion, Varvel seconded to adjourn at 8:47 p.m. All voted aye. Motion carried.

Richard E. McKay

Mayor

Kayley R. Taylor

City Clerk/Treasurer

Published: November 23, 2016