Gordon City Council Minutes January 12, 2017

Gordon City Council Minutes

January 12, 2017

Notice of the meeting was given in advance by publication in the Sheridan County Journal Star and by posting in three public places, the designated methods for giving notice as shown by the affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order at 6:05 p.m., January 12, 2017 in the Council Chambers of the City Auditorium.  The Mayor noted the location of the Open Meetings Laws in the back of the room.

Present: Bounous, Evans, Russell, and Grant.

Absent: Paul.

Motion by Bounous, seconded by Evans, to approve the minutes of the December 8, 2016 meeting.  Ayes:  Evans, Russell, Grant, and Bounous.

The December 2016 Treasurer’s Report was not available from Gardner, Loutzenhiser, and Ryan.

Motion by Evans, seconded by Grant to approve the bills. Ayes:  Russell, Grant, and Bounous. Evans abstained.

Abbreviations for this legal:  EX, Expense; FE, Fee; GR, Groceries; MI, Mileage; RE, Reimburse; RPT, Report; SA, Salaries; SE, Services; SU, Supplies.

PAID BILLS

RS1138, Candy Allison, RE, $187.45; IF1009, Gordon Rural Fire, RE, $19.50; EFTPS, Baird Holm, LLP, SE, $4,470.00; EFTPS, USDA, EX, $2,948,877.74; GM1001, Sides & Milburn, EX, $15,000.00; EFTPS, FNBO, FE, $55.09; EFTPS, Ally, EX, $562.39; EFTPS, Ally, EX, $523.52; EFTPS, Fleet Services, SU, $718.05; EFTPS, NE Dept of Revenue, RE, $3,131.00; 45185, BC/BS, EX, $10,144.43; 45186, NWRPPD, SE, $1,965.81; 45187, Perpetual Care Fund, RE, $200.00; 45188, Stockmens, SU, $3,870.69; 45189, Sheridan County Clerk, FE, $16.00; 45190, Payroll Fund, SA, $27,709.45; 45191, City of Gordon, RE, $100.00; 45192, Payroll Fund, SA, $29,743.57; 45193, Air Med Care, EX, $2,750.00; 45194, Amazon.com, SU, $441.62; 45195, Field & Stream, SU, $19.97; 45196, Cengage Learning, SU, $169.70; 45197, Ingram, SU, $552.51; 45198, Library Petty Cash Fund, RE, $43.61; 45199, Motorcyclist, SU, $14.97; 45200, Real Simple, SU, $20.00; 45201, Black Hills Energy, SE, $2,192.51; 45202, Viaero, SE, $146.81; 45203, USPS, SE, $175.02; 45204, Verizon, SE, $40.01.

Total January Paid Bills: $3,053,861.42.

UNPAID BILLS

45206, Chris Anderson, RE, $50.00; 45207, QLT, SE, $19.55; 45208, Arrow Industrial, SU, $160.36; 45209, Dan Bishop , RE, $50.00; 45210, Jeff Brewer, RE, $50.00; 45211, Jeff Brewer, RE, $500.00; 45212, Daylan Black Calf, RE, $50.00; 45213, Shelby Berger, RE, $50.00; 45214, City of Chadron, EX, $45.00; 45215, Customized Billing, SE, $300.00; 45216, Emergency Medical Products, SU, $490.76; 45217, First National Bank of Omaha, SU, $901.04; 45218, JD Financial, SU, $299.98; 45219, Fyr-Tek, SE, $465.68; 45220, Gordon Memorial, SU, $5.52; 45221, Gordon Memorial, SE, $687.00; 45222, Great Plains Communications, SE, $1,801.64; 45223, Galls, SU, $342.80; 45224, Gordon Volunteer Fire Dept, RE, $1,866.00; 45225, General Fund Money Market, EX, $3,000.00; 45226, Hinn’s Auto Supply, SU, $1,224.03; 45227, Homestead Building Supply, SU, $54.23; 45228, Police Chief’s Assoc of NE, FE, $30.00; 45229, Husker Auto Parts, SU, $81.47; 45230, Pam Hotz, RE, $50.00; 45231, Clay Heath, RE, $50.00; 45232, Insurance Fund, EX, $14,841.67; 45233, Ideal Linen, SE, $95.34; 45234, Johnson Hardware, SU, $393.06; 45235, Gardner, Loutaenhiser, & Ryan, SE, $5,421.67; 45236, Mathew Bender, SU, $72.08; 45237, MPC Heating & Cooling, SE, $159.90; 45238, Macumber Plumbing, SE, $180.00; 45239, Michael Todd, SU, $525.49; 45240, Midwest Engines, SU, $181.98; 45241, NPPD, SE, $6,883.44; 45242, NE Total Office, SU, $139.49; 45243, NWRPPD, SE, $3,140.18; 45244, NW Community Action, SE, $133.67; 45245, Neve’s, SU, $85.46; 45246, Networkfleet, SE, $113.70; 45247, NE Environmental Products, SU, $719.43; 45248, One Call Concepts, SE, $2.64; 45249, Petty Cash Fund, RE, $278.70; 45250, Panhandle Sales & Service, SU, $350.00; 45251, Shane Pascale, RE, $50.00; 45252, Pit Stop, SU, $671.50; 45253, Quill, SU, $19.98; 45254, Respond 1st Aid, SU, $27.59; 45255, NE Public Health Env Lab, SE, $100.00; 45256, Stockmens, SU, $6.75; 45257, Scottsbluff Screenprinting, SU, $184.99; 45258, Sheridan County Journal Star, SE, $783.38; 45259, Smith King & Simmons, SE, $1,331.20; 45260, Sasse Animal Clinic, RE, $10.00; 45261, S & L Gas, SU, $1,207.25; 45262, Tom’s Auto, SE, $38.42; 45263, True Value, SU, $615.41; 45264, Triangle Electric, SE, $639.19; 45265, Westco, SU, $2,062.19; 45266, Water Reserve USDA, RE, $1,716.00; 45267, Water System Impr Project, EX, $15,800.00; 45268, Adam Wackler, RE, $50.00; 45269, Kevin Wolkins, RE, $50.00; 45270, Xerox, EX, $610.35.

Total January Unpaid Bills: $72,317.16.

Total January Paid Bills: $3,053,861.42.

Total January Bills: $3,126,178.58.

The budget hearing for the amended budget for fiscal year 2016-2017 was opened at 6:07 pm. Conduct of the meeting was turned over to Hearing Officer Jacob Sheridan. City Manager Sheridan explained to council that the budget needed to be amended due to the refunding of the bonds the city held. The process of refunding the bonds required income and expense that had not been previously budgeted for. With no one present to offer comments in favor or against the amended budget, the hearing was closed at 6:08 pm.

Motion by Grant, seconded by Bounous to pass Ordinance 1168. Ayes: Grant, Bounous, Evans, and Russell.

ORDINANCE NO.  1168

AN ORDINANCE TO AMEND ORDINANCE NO. 1164 AND ADOPT THE BUDGET STATEMENT TO BE TERMED THE ANNUAL APPROPRIATION BILL; TO APPROPRIATE SUMS FOR NECESSARY EXPENSES AND LIABILITIES; TO PROVIDE FOR AN EFFECTIVE DATE.

BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GORDON, NEBRASKA:

Section 1.  That after complying with all procedures required by law, the budget presented and set forth in the budget statement is hereby approved as the Annual Appropriation Bill for the fiscal year beginning October 1, 2016 through September 30, 2017.  All sums of money contained in the budget statement are hereby appropriated for the necessary expenses and liabilities of the City of Gordon.  A copy of the budget document shall be forwarded as provided by law to the Auditor of Public Accounts, State Capitol, Lincoln, Nebraska, and to the County Clerk of Sheridan County, Nebraska, for use by the levying authority.  The total budget of expenditures for all funds is $5,407,988.00 plus necessary cash reserves of $483,641.00 for a total of $5,891,629.00.  Total Unused Restricted Funds Authority $350,084.15.

Section 2. This ordinance shall take effect and be in full force from and after its passage, approval, and publication or posting as required by law.

Passed and adopted this 12th day of January, 2017.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

Motion by Evans, seconded by Grant to waive second and third readings of Ordinance 1168. Ayes: Bounous, Evans, Russell, and Grant.

The public hearing for the City of Gordon Blight and Substandard study was opened at 6:10 pm and conduct of the meeting was turned over to Hearing Officer Jacob Sheridan. City Manager Sheridan explained that this was the completion of the study that was started during the Shopko TIF project. This study will in no way affect the property values of the properties included in the study. With no one present to offer comments in favor or against the acceptance of the study, the hearing was closed at 6:11 pm. 

Motion by Grant, seconded by Bounous to pass Resolution 2017-01. Ayes: Evans, Russell, Grant, and Bounous.

RESOLUTION NO. 2017-01

A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF GORDON, NEBRASKA DECLARING A CERTAIN AREA OF THE CITY TO BE BLIGHTED AND SUBSTANDARD AND IN NEED OF REDEVELOPMENT PURSUANT TO THE COMMUNITY DEVELOPMENT LAW, CHAPTER 18, ARTICLE 21, REISSUE REVISED STATUTES OF NEBRASKA, AS AMENDED

WHEREAS, it is necessary, desirable, advisable, and in the best interests of the City of Gordon, Nebraska (the “City”), for the City to undertake and carry out redevelopment projects in certain areas of the City that are determined to be blighted and substandard and in need of redevelopment; and

WHEREAS, the Community Development Law, Chapter 18, Article 21, Reissue Revised Statutes of Nebraska, as amended (the “Act”), prescribes the requirements and procedures for the planning and implementation of redevelopment projects; and

WHEREAS, Section 18-2109 of the Act requires that, prior to the preparation by the Community Development Agency of the City of a redevelopment plan for a redevelopment project, the Mayor and Council shall, by resolution, declare the area to be blighted and substandard; and

WHEREAS, on Thursday, January 12, 2017, at 6:05 p.m., the Mayor and Council of the City held a public hearing (the “Public Hearing”) in the Council Room at the Gordon City Hall, 311 North Oak Street in the City, to determine whether that certain area more fully described below (the “Redevelopment Area”) should be declared blighted and substandard and in need of redevelopment as required by the Act; and

WHEREAS, notice of the Public Hearing was published in The Sheridan County Journal Star, a legal newspaper of general circulation in the City, on December 21, 2016, and December 28, 2016, which notice described the time, date, place and purpose of the Public Hearing and the legal description of the Redevelopment Area; the last publication of such notice being at least ten days prior to the time of the Public Hearing; and

WHEREAS, on or before January 2, 2017, such date being at least 10 days prior to the time of the Public Hearing, the City mailed notice of the Public Hearing by United States Certified Mail, return receipt requested, sufficient postage affixed, to all registered neighborhood associations whose area of representation is located in whole or in part within a one-mile radius of the Redevelopment Area and to the president or chairperson of the governing body of each county, school district, community college, educational service unit, and natural resources district with real property in the Redevelopment Area, which notice included the time, date, place, and purpose of the Public Hearing and included a map of sufficient size to show the Redevelopment Area; and

WHEREAS, the Public Hearing was conducted and all interested parties were afforded a reasonable opportunity to express their views respecting the declaration of the Redevelopment Area as blighted and substandard and in need of redevelopment, and the Mayor and Council reviewed and discussed a Redevelopment Area Substandard/Blight Survey (the “Blight Study”) prepared by The Panhandle Area Development District; and

WHEREAS, the Planning Commission of the City has reviewed the Blight Study and made its recommendation and on January 12, 2017, and the Mayor and Council reviewed and discussed the recommendation received from the Planning Commission; and

WHEREAS, the Mayor and Council desire to determine whether the Redevelopment Area is blighted and substandard and in need of redevelopment in accordance with the Act.

NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GORDON, NEBRASKA AS FOLLOWS:

Section 1.  The Redevelopment Area is hereby declared to be substandard and in need of redevelopment pursuant to the Act, in that conditions now exist in the Redevelopment Area meeting the criteria set forth in Section 18-2103(10) of the Act, as described and set forth in the Blight Study.  The Redevelopment Area is more particularly described on attached Exhibit A.

Section 2.  The Redevelopment Area is hereby further declared to be blighted and in need of redevelopment pursuant to the Act, in that conditions now exist in the Redevelopment Area meeting the criteria set forth in the Act, including, without limitation, (a) one or more of the factors set forth in Section 18-2103(11)(a) of the Act and (b) at least one of the factors set forth in (i) through (iv) of Section 18-2103(11)(b) of the Act, as described and set forth in the Blight Study.

Section 3.  The blighted and substandard conditions existing in the Redevelopment Area are beyond remedy and control solely through the regulatory process and the exercise of police power and cannot be dealt with effectively by the ordinary operations of private enterprise without the aids provided by the Act, and the elimination of the blighted and substandard conditions under the authority of the Act is hereby found to be a public purpose and declared to be in the public interest.

Section 4.  The Redevelopment Area is in need of redevelopment and is or will be an eligible site for a redevelopment project under the provisions of the Act at the time of the adoption of any redevelopment plan with respect thereto.

Section 5.  This Resolution shall be published and shall take effect as provided by law.

DATED:  January 12, 2017.

CITY OF GORDON, NEBRASKA

ATTEST: By:  /s/ Nancy I Russell

Mayor

By:  /s/ Kim Buchan

City Clerk

Natalie Furrow, USDA Rural Development, approached City Manager Jacob Sheridan with the possibility of the City of Gordon applying for grant funds from the USDA for current needs of the city. Chief Wackler and City Manager Sheridan had been looking for possible grants to install computer systems in the new police vehicles. This would allow the police officers to complete their reports in the field. The grant through the USDA would be a 50/50 grant with approximately $5,617.50 being provided from the grant and matching funds provided from the city to fully fund the project. Motion by Evans, seconded by Grant to pass Resolution 2017-02. Ayes: Russell, Grant, Bounous, and Evans.

RESOLUTION NO. 2017-02

RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR AND THE CITY CLERK TO SIGN ALL DOCUMENTS AS MAY BE REQUIRED IN PROCESSING OR COMPLETING THE USDA, RURAL DEVELOPMENT COMMUNITY FACILITY LOAN/GRANT.

WHEREAS:  the City of Gordon is in the process of applying for a USDA Rural Development Loan/Grant to fund a portion of the costs to improve the Police Department computers and related equipment.

WHEREAS:  there are certain and various documents which require signatures of the Mayor and/or the City Clerk.

THEREFORE BE IT RESOLVED by the City Council of the City of Gordon that the Mayor and City Clerk are hereby authorized to sign all documents as may be required in the processing or completing of the USDA, Rural Development Loan/Grant.

If the Mayor and/or City Clerk should change because of an election or other reasons during the processing of the USDA Rural Development/Rural Housing Service application, the City Council will not need to amend this resolution so the Mayor and/or City Clerk can sign any form(s) and security instrument(s) to finalize the USDA Rural Development/Rural Housing Service financial assistance.

This motion was introduced and adopted this 12th day of January, 2017, by the City Council of the City of Gordon.

/s/ Nancy I Russell

ATTEST: /s/ Kim Buchan

City Clerk

Nancy Bentley with the Scottsbluff Housing Authority was not able to be at the meeting, but would like the council to consider allowing the Scottsbluff Housing Authority to expand their Housing Voucher program in the city. This would allow renters in the city to apply for rental assistance if their current landlord has been approved for the program. Motion by Grant, seconded by Evans to allow the Scottsbluff Housing Authority to expand the Housing Voucher program into the City of Gordon. Ayes: Grant, Bounous, Evans, and Russell.

At a prior council meeting, a demonstration of the SPARQ meeting software was presented to the council members. This software would eliminate the need for hard copies of agenda information for not only the council but all other city boards. This agenda item will be discussed again at a future meeting.

The Heartland Expressway Association is trying to expand their membership into communities that are not directly on the proposed route of the Heartland Expressway in an effort to improve support for the completion of the project. The cost to join the association is based on population and would be approximately $600 per year for the City of Gordon. After some discussion, motion by Bounous, seconded by Grant to table this agenda item for one year. Ayes: Bounous, Evans, Russell, and Grant.

Resolution 2017-03 is the first step towards the retirement of Mike Winter. The plan is to gradually move responsibilities to Dan Bishop, Street Department, and Shane Pascale, Water Department. Mike will retain his license, but the appointment of Dan to Street Superintendent will put the responsibility of state reporting to Dan. Motion by Evans, seconded by Bounous to pass Resolution 2017-03. Ayes: Evans, Russell, Grant, and Bounous.

RESOLUTION 2017-03

APPOINTMENT OF DANIEL A BISHOP AS STREET SUPERINTENDENT FOR THE CITY OF GORDON, NEBRASKA.

WHEREAS, the governing body of the City of Gordon determined the need to appoint a Street Superintendent to have general charge, direction and control of all work on streets, sidewalks, culverts and bridges of the City of Gordon, and

WHEREAS, the City of Gordon, Sheridan County, Nebraska established by ordinance the position of Street Superintendent, codified in Chapter I Civil Administration, Article II, Section 1-211 of the Municipal Code Book, and

WHEREAS, the duties of the Street Superintendent are set forth by City of Gordon Ordinance and Laws pursuant to the State of Nebraska,

NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Gordon, Nebraska, that Daniel A Bishop be appointed as City of Gordon Street Superintendent for the City of Gordon, Sheridan County, Nebraska.

PASSED AND APPROVED this 12th day of January, 2017

/s/ Nancy I Russell

Mayor

Attest: /s/ Kim Buchan

City Clerk

Motion by Bounous, seconded by Grant to pass Resolution 2017-04. Ayes: Russell, Grant, Bounous, and Evans.

RESOLUTION 2017-04

A RESOLUTION APPOINTING THE REPRESENTATIVE AND ALTERNATE REPRESENTATIVE TO THE NEBRASKA MUNICIPAL POWER POOL MEMBER’S COUNCIL.

WHEREAS, the City of Gordon is a member of the Nebraska Municipal Power Pool.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF GORDON, that Jacob Sheridan be appointed the Representative  to the Member’s Council of the Nebraska Municipal Power Pool, and that Nancy Russell be appointed the Alternate Representative to the Member’s Council of the Nebraska Municipal Power Pool.

Passed and approved this 12th day of January, 2017.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

Motion by Evans, seconded by Grant to pass Resolution 2017-05. Ayes: Grant, Bounous, Evans, and Russell.

RESOLUTION 2017-05

A RESOLUTION APPOINTING THE ALTERNATE REPRESENTATIVE TO THE PUBLIC ALLIANCE FOR COMMUNITY ENERGY BOARD OF DIRECTORS.

WHEREAS, the City of Gordon, State of Nebraska, is a party to the Interlocal Agreement creating the Public Alliance for Community Energy and, pursuant to the terms of said Agreement, it is the responsibility of the City of Gordon to designate a representative of the City of Gordon to the Public Alliance for Community Energy Board of Directors provided for under the terms of said Agreement.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF GORDON, that the City Clerk is hereby directed to give written notice to the Public Alliance for Community Energy of the appointment of James Paul as the City of Gordon’s alternate representative to said Board of Directors.

Passed and approved this 12th day of January, 2017.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

The Highway 20 Law Enforcement Interlocal Agreement renews every year in January. Chief Wackler informed council that there were no changes to the agreement from prior years. Motion by Grant, seconded by Evans to pass Resolution 2017-06. Ayes: Bounous, Evans, Russell, and Grant.

RESOLUTION 2017-06

A RESOLUTION ADOPTING THE HIGHWAY 20 LAW ENFORCEMENT INTERLOCAL AGREEMENT.

THIS AGREEMENT is made and entered into by and between the Cities of Gordon, Valentine, Chadron, Crawford, Atkinson and the Counties of Sioux, Dawes, Sheridan, Cherry, Keya Paha, Brown, Rock and Holt and all political subdivisions of the State of Nebraska, pursuant to the provisions of LB 667, codified as Sec. 29-215, R.R.S. Reissue 1994, which became effective on February 28, 2011, so as to empower law enforcement officers (“Officer” as defined in the Interlocal Agreement) of each of the Cooperating Agencies to exercise extraterritorial law enforcement authority and arrest.

WHEREAS, both the Cities of Chadron and Crawford are located within the County of Dawes, and the City of Gordon is located within the County of Sheridan, and the City of Valentine is located within the County of Cherry, and the City of Atkinson is located within the County of Holt, all which are located within the State of Nebraska; and

WHEREAS, the Cooperating Agencies wish to provide for personnel backup and such other assistance as any of the parties may require in time of emergency or other time of need; and

WHEREAS, an interlocal agreement for law enforcement services would enhance the police protection in all identified jurisdiction; and

WHEREAS, the Cooperating Agencies wish to formalize their understanding pursuant to the Interlocal Cooperation Act of the State of Nebraska, Neb. Rev. Stat. ’13-801 et seq., as amended (herein “Interlocal Cooperation Act”).

NOW, THEREFORE, BE IT RESOLVED that the Highway 20 Law Enforcement Interlocal Agreement referred to herein above is hereby adopted. That the governing body of the City of Gordon hereby directs and authorizes the Mayor and City Clerk to execute said agreement on behalf of the municipality.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

Motion by Bounous, seconded by Evans to appoint Jacob Sheridan as the primary representative and Kelly Grant as the alternate representative to the Solid Waste Agency of Northwest Nebraska (SWANN) board. Ayes: Evans, Russell, Grant, and Bounous.

Their will be a strategic planning session for the City Council on Thursday, January 19 at 5:00 pm in the council chambers.

The League of NE Municipalities Midwinter Conference will be  February 27-28 in Lincoln.

With no further business, motion by Bounous, seconded by Grant to adjourn at 6:47 pm.  Ayes: Evans, Russell, Grant, and Bounous.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on January 12, 2017; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting kept continuously current and available for inspection at the office of the City Clerk; that such subjects were contained in said minutes of the Mayor and Council of the City of Gordo from which the foregoing proceedings were written from and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk

Published: January 18, 2017