Board Meeting Minutes Hay Springs Public School, January 9, 2017

Called to order at 6:00 p.m. by President Hunzeker. Pledge of Allegiance. Posting for Open Meeting Law was pointed out. Shavona Henry took the oath of office. Roll Call: Present –Shavona Henry, Mike Hunzeker, Everette Langford, and Marilyn Reed were present. Superintendent Cline was also present. (Johnson arrived at 6:05pm) Board Office Elections – A motion was made by Reed and seconded by Johnson to have Hunzeker remain as board president. VOTE: Henry-Y, Hunzeker-Y, Johnson-Y, Langford-Y, Reed-Y; A motion was made by Reed and seconded by Henry to have Johnson remain as board vice president. VOTE: Henry-Y, Hunzeker-Y, Johnson-Abstain, Langford-Y, Reed-Y; A motion was made by Johnson and seconded by Reed for Langford to serve as board secretary. VOTE: Henry-Y, Hunzeker-Y, Johnson-Y, Langford-Abstain, Reed-Y; A motion was made by Reed and seconded by Johnson for Reed to service as board treasurer. VOTE: Henry-Y, Hunzeker-Y, Johnson-Y, Langford-Y, Reed-Abstain. A motion was made by Johnson and seconded by Langford to excuse Kearns absence. Superintendent Report –Supt. Cline reported that KCOW recognized Raime Varvel as teacher of the month. The new bus will be here this week. Mr. Cline and some students will be going to the senior citizen center on January 11 for the first “Hawk Talk”. Rental cars run $50-$70 per day – both Wahlstrom Ford and Paris-Fisher of Chadron rent vehicles. The district will pay $960 to Lister-Sage for staff memberships in support of the new wellness policy. The superintendent evaluation is due next month (February). Ten new students have enrolled for this 2nd semester – which increased our enrollment to 192. Assistant Principal Report – John Baylor ACT test prep will be Friday afternoons in February and March. Students have received an email with their username and password to begin working on test prep. Bridgeport is hosting a test prep event on March 20, which we will attend. Teacher inservice on January 13th will focus on School Improvement and Digital Citizenship. Public Comment – School Year Calendar: Hunzeker thanked the public for attending. Hunzeker stated that the #1 issue for the calendar was setting the graduation date and secondily setting spring break. There has been no discussion of returning to a 5-day school week. Johnson stated that discussion of spring break being rotated between state sports and the graduation date had taken place in past years. Members of the public thanked the board for clearing up the rumors of the possible return to a 5-day school week. A patron suggested if seniors need extra days to graduate a week sooner, maybe they could attend a few Fridays for life skills/scholarship classes. A staff member/patron asked that everyone remember the reason that we started the 4-day week and to recognize the costs involved in adding any 5th day back in to the calendar. Another patron asked that more background information be provided when asking for input.  Discussion Items-Lister Sage: Hunzeker reported that Lister-Sage is missing the November payment from the school. Shannon Langford will check on it and re-issue payment if necessary. Students, community, and staff are asked to not prop the doors open during practices or any other time. LED light outside is back on a timer.  School Improvement: There has been no meeting since the last board meeting. Staff will begin working on narratives at the 1/13/17 inservice. A motion was made by Langford and seconded by Reed to approve the December 12, 2016 regular meeting minutes. A motion was made by Langford and seconded by Johnson to approve the agenda for the January 9, 2017 regular meeting. VOTE: Henry-Y, Hunzeker-Y, Johnson-Y, Langford-Y, Reed-Y. Finance Committee – A motion by Johnson and seconded by Langford to appoint Henry, Reed, and Hunzeker as the finance committee which will meet at noon on each regular board meeting date. 2017-2018 School Year Calendar -  A motion was made by Langford and seconded by Henry to approve Calendar #1 as presented. VOTE: Henry-Y, Hunzeker-Y, Johnson-N, Langford-Y, Reed-N. A motion was made by Langford and seconded by Henry to approve Superintendent Cline as the district non-discrimination compliance coordinator. VOTE: Henry-Y, Hunzeker-Y, Johnson-Y, Langford-Y, Reed-Y. A motion was made by Johnson and seconded by Langford to approve policy 509.03, 804.01, and 804.1R as presented. VOTE: Henry-Y, Hunzeker-Y, Johnson-Y, Langford-Y, Reed-Y. A motion was made by Langford and seconded by Johnson to pay the increase in EHA health insurance for 2017-2018 school year. VOTE: Henry-Y, Hunzeker-Y, Johnson-Y, Langford-Y, Reed-Y. Bills & Payroll – A motion was made by Johnson and seconded by Langford to approve bills and payroll in the amount of $199,916.40. VOTE: Henry-Y, Hunzeker-Y, Johnson-Y, Langford-Y, Reed-Y - Abstain - #6033. Items for the Next Meeting – Possibility of winter retreat (Reed). The meeting adjourned at 7:55 pm.

Abbott, Sandra L $7.50; Black Hills Energy $1,400.18; Chadron Community Hospital $316.62; Chadron Hospital Rehab Department $108.90; Charles W Toof $1,066.36; DAS State Accounting $238.96; Dawes County Clerk $100.00; Educational Service Unit 13 $4,836.55; ESU Coordinating Council $100.00; Gardner, Loutzenhiser, & Ryan PC $3,508.58; Great Plains Communications $532.04; Harris $56.25; Hay Springs Lumber Company $633.56; Hencey Plumbing & Hydronic $1,434.85; Hillyard $107.06; HSPS - Activity Fund $1,349.68; HSPS - Hot Lunch $1,409.18; Ideal Linen Supply $278.56; Independent Stationers $13.70; Kone, Inc. $1,391.10; Lister-Sage Community Center Operation Accoun $420.00; NE Association of School Boards $1,578.85; Nebraska Public Power Dist. $1,523.99; Occupational Therapy Services $578.52; Peter’s Electric $2,605.46; Protex Central $102.67; Quill Corporation $2,756.66; Reed, Trent $1,118.75; Sandhills News Inc $134.20; Security First Bank $1,287.76; Xerox Corporation - California $720.40.

Published: February 15, 2017