Minutes of Regular Meeting NRPPD Board of Directors, January 26, 2017, Unapproved

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District January 26, 2017 at 1:00 PM.

The meeting was called to order by the president, Lee Ahrens.  Directors who answered the roll call were Bruce Troester, Lee Ahrens, Wayne Cobb, Terry Terrell, Robert Rickenbach, and Gary Fuchser. Mike Van Buskirk was absent.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Russ Reichenberg, line superintendent; Les Tlustos, member services; Terry Curtiss, District Counsel; and Matt Anderson, employee.

The Open Meeting Law posting was acknowledged. 

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Robert Rickenbach, duly seconded by Bruce Troester accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Wayne Cobb, duly seconded by Gary Fuchser, that the minutes of the meetings held December 15, 2016 be approved as published and provided to all directors on January 19th; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of December.

The Oath of Office was read and signed by Gary Fuchser, Terry Terrell, and Bruce Troester as duly elected directors at the General Election held in November of 2016.

At 1:05PM Lee Ahrens requested Terry Curtiss act as President Pro Tem for the election of board president. A motion was made by Bruce Troester, duly seconded by Terry Terrell to nominate Wayne Cobb for President. A motion was made by Gary Fuchser, duly seconded by Bruce Troester to cease nomination and cast a unanimous vote for Wayne Cobb; Lee Ahrens, aye; Bruce Troester, aye, Wayne Cobb, abstain; Robert Rickenbach, Gary Fuchser, aye; and Terry Terrell, aye; motion carried.

Terry Curtiss turned the meeting over to Wayne Cobb at 1:10 PM.

A motion was made by Bruce Troester, duly seconded by Gary Fuchser to keep the rotation and elect officers as follows:  

Vice President Robert Rickenbach

Secretary Terry Terrell

Treasurer Bruce Troester

A motion was made by Robert Rickenbach, duly seconded by Gary Fuchser to cease nominations an cast a unanimous vote; motion unanimously carried.

A motion was made by Bruce Troester, duly seconded by Terry Terrell to nominate Gary Fuchser for Assistant Treasurer. A motion was made by Robert Rickenbach, duly seconded by Lee Ahrens to cease nomination and cast a unanimous vote for Gary Fuchser; motion carried.

A motion was made by Robert Rickenbach, duly seconded by Terry Terrell to appoint Arlene Lahaye as recording secretary; motion carried.

A motion was made by Robert Rickenbach, duly seconded by Bruce Troester to nominate Gary Fuchser as the Tri-State representative for Northwest Rural Public Power District. A motion was made by Terry Terrell, duly seconded by Bruce Troester to cease nominations and elect Gary Fuchser as NRPPD’s Tri-State representative; motion carried.

A motion was made by Robert Rickenbach, duly seconded by Lee Ahrens to nominate Terry Terrell as NRPPD’s NREA Director and voting delegate. A motion was made by Robert Rickenbach, duly seconded by Lee Ahrens to cease the nominations and elect Terry Terrell as the NREA Director; motion carried.

Chance discussed the notice received regarding the resignation of Mike Van Buskirk from the Board. Chance will create a form for interested applicants to submit to the Board for consideration. NRPPD will publish a notice of the Board seat vacancy in local newspapers and post the vacancy on NRPPD’s Facebook page.

Chance reviewed the Financial Goals Policy. A discussion was held on what level the Equity Ratio percent level should be set with action to be taken at a later date.

Chance reviewed the proposed Safety Policy, a discussion was held. A motion was made by Lee Ahrens, duly seconded by Gary Fuchser to approve the proposed Safety Policy; motion carried.

Ron Olson joined the meeting at 1:47 PM.

Chance reviewed the proposed DG 2017 Non-Firm Irrigation less than 50 kW Rate. A motion was made by Robert Rickenbach, duly seconded by Terry Terrell to approve the proposed rate; motion carried.

Arlene reviewed the December financial reports, and Chance reviewed the load charts for December.  A discuss was held on the year to date costs of purchased power and the revenue from the kWh sales. A motion was made by Bruce Troester, duly seconded by Gary Fuchser to accept the December financial reports; motion carried.

Russ reviewed the Safety Statistics for December.  The Safety Report was discussed including injuries, and the non-NRPPD personnel incidents, and property damage. The training for the month was also discussed. The preliminary Agenda for the February 9th Safety Meeting was reviewed. A motion was made by Gary Fuchser, duly seconded by Robert Rickenbach to accept the December Safety Report; motion carried.

Ron also updated the Board that the Gordon Substation upgrade. A walk through has been done with Tri-State personnel and Kevin Groves, NRPPD’s engineer. A third party inspection and testing will be done during the Week of February 13th.   

Ron informed the Board that the position of Line Superintendent will be posted and he hopes to have that position filled by March.

Russ reviewed the December Outage Report. During the month of December approximately 80% of the outages occurred during the blizzard on December 25th and 26th. NRPPD estimated that approximately 1500 customers lost power at some point during the storm.

The Board was informed that the Hazard Mitigation Plan has been submitted to NEMA for their review.  

Chance stated that the solar project is ongoing. Innovative Solar LLC plan on a site visit in February to make plans for the lay out of the solar panels.

Chance attended the Tri-State Managers’ Meeting and stated that a rate stability option was discussed. 

At the Tri-State Meeting the Regional Transmission Organization, RTO, was discussed and a unanimous vote was cast to proceed with investigation to join the Southwest Power Pool.

Gary Fuchser reported on the Tri-State Meeting he attended and stated that the tentative implementation of the RTO with SPP would be in 2019.  

Items for the February Agenda will be the Financial Goals Policy, Bank change, and Mike Van Buskirk’s Board Resignation.

A motion was made by Gary Fuchser, duly seconded by Terry Terrell to appoint Wayne Cobb as the Voting Delegate to NRECA/NRUCFC Annual Meeting; motion carried.

There being no further business to come before the Board, the president declared the meeting adjourned at 3:25 PM.

Approved: President

Signed: Secretary

Published: February 22, 2017