Commissioners Minutes March 27, 2017

The Sheridan County Board of Commissioners met in regular session at 9:30 A.M. in the Commissioners Office, Courthouse. All members present. Andersen stated that the meeting would be conducted in accordance with the provisions of the Nebraska Open Meeting Act a copy of which is available on the guest desk. Paul made a motion to accept the agenda. Krotz seconded the motion. All voted aye. Krotz made a motion to approve the minutes of 3-20-2017. Paul seconded the motion. With a roll call vote all voted aye.

The board signed salary checks.

Project Engineer Kirk Hellwege of AMERESCO reported to the board on the energy upgrade project. The new return air unit, which replaces 5 condenser units, is now in place on the jail roof. Ductwork is in progress and painting is about to begin in the jail and booking area. 

Building Superintendent Dwaine Sones joined the conversation with Hellwege to discuss the life expectancy of the jail roof. County Clerk Sindy Coburn reported that she had been notified by Jay of Fisher Roofing that the roof was not in good shape. Jay was confident about the patches that were being done by his company but it is just a matter of time before the leaks are back. Sones stated that Weathercraft Roofing worked on the roof a few years back. No action at this time. 

Sheriff Robbins was present and stated that they had to cut holes in the bars for the windows to do work. Instead of welding them solid they plan to make gates with padlocks so that they can be easier to get at next time. The board asked if that was approved with Jail Standards. Sheriff Robbins will call them prior to action. 

Robbins shared with the board information on the 16 video surveillance cameras to be installed in the jail by MANNA systems. Robbins stated that the money for the cameras has been budgeted for.

Road Superintendent Tom Kuester reported that one of the overhead doors in the Gordon shop has broken and the second one is likely to do the same. These doors are over 35 years old. Kuester feels we need to start replacing a couple of doors a year. Sones was asked to look into seeking 3 informal bids. 

Kuester asked the board if he should go ahead and bid for a Motor Grader. The board gave him the approval to proceed.

Tobin Buchannan of the First National Capital Markets presented the board information on public financing offered by the bank. 

Assessor Amanda Lane, Deputy Assessor Tina Skinner, Susan Lore and County Attorney Jamian Simmons met with the board to discuss future plans for the Assessor’s Office to address deficiencies in assessment practices identified by the State Department of Revenue. The board asked Lane how the deficiencies came about. Lane felt that the office was behind on the review, therefore hurrying to catch up and mistakes were made. Lane stated she thinks the values have not been correct for a long time. 

Susan Lore stated that the State has the right to come in and order a re-appraisal at a large cost. Since the County is out of range Lore anticipates TERC to raise Sheridan County residential property by 10%. Lane stated that she would like to work with Lore to prepare a contract for consulting/training services for the remainder of the calendar year. The contract must be approved by the Assessor, the Board and the Department of Revenue. 

County Attorney Jamian Simmons informed the Board that the County needs to establish a snow-day policy. She was recently contacted about how to pay an hourly employee for a snow day and it was determined that no policy has be set. Elected Officials and Department Heads will be meeting with the board at 8 A.M. on Monday, April 10 to discuss the matter. 

Adjourn: 12:30 P.M.

Attest: Sindy L. Coburn

Co Clerk

Jack Andersen

Chairman 

Published: April 19, 2017