Gordon City Council Minutes April 13, 2017

Notice of the meeting was given to advance by publication in the Sheridan County Journal Star, the designated method for giving notice as shown by the affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order at 6:00 p.m., April 13, 2017 in the Council Chambers of the City Auditorium.  The  Mayor noted the location of the Open Meetings Laws poster in the back of the room.

Present: Russell, Bounous, Evans, and Paul.

Absent:  Grant.

Also present was Student Liaison Wade Bergman.

Motion by Paul, seconded by Bounous to approve the minutes of the March 19, 2017 meeting. Ayes: Bounous, Evans, Paul, and Russell.

Motion by Bounous, seconded by Evans to approve the February 2017 Treasurer’s Report. Ayes: Evans, Paul, Russell, and Bounous.

The March Treasurer’s Report was not available from Gardner, Loutzenhiser, and Ryan.

Motion by Paul, seconded by Evans to approve the bills.  Ayes:   Paul, Russell, Bounous, and Evans.

Abbreviations for the legal:  EX, Expense; FE, Fee; GR, Groceries; MI, Mileage; RE, Reimbursement; RPT, Report; SA, Salaries; SE, Services; SU, Supplies.

PAID BILLS

RS1143, Candy Allison, RE, $59.79; EFTPS, BOK Financial, EX, $21,155.47; EFTPS, Bank of the West, FE, $15.00; EFTPS, Ally, EX, $562.39; EFTPS, Ally, EX, $523.52; EFTPS, Fleet Services, SU, $645.25; EFTPS, FNBO, FE, $150.14; EFTPS, NE Dept of Revenue, RE, $2,900.55; 45394, NE Secretary of State, FE, $30.00; 45458, Payroll Fund, SA, $27,082.88; 45459, Ford Motor Credit, EX, $748.18; 45460, Airport Authority, RE, $497.24; 45461, Airport Bond Savings, RE, $631.77; 45462, BC/BS, EX, $9,710.00; 45463, Darcy Blow, SE, $228.00; 45464, Family Circle, SU, $9.99; 45465, Gale/Cengage, SU, $32.29; 45466, Carolyn Gates, RE, $50.00; 45467, General Fund Money Market, EX, $3,885.43; 45468, Huskers Illustrated, SU, $62.95; 45469, House Beautiful, SU, $7.97; 45470, The Handyman, SU, $10.00; 45471, HGTV Magazine, SU, $12.00; 45472, Library Petty Cash, RE, $48.62; 45473, Midwest Living, SU, $19.97; 45474, NWRPPD, SE, $3,111.91; 45475, National Geographic, SU, $39.00; 45476, O, The Oprah Magazine, SU, $8.00; 45477, Perpetual Care Fund, RE, $400.00; 45478, People, SU, $179.95; 45479, Sheridan County Clerk, FE, $16.00; 45480, Shape, SU, $9.99; 45481, Special Assessment Bond Fund, RE, $809.67; 45482, Payroll Fund, SA, $26,828.47; 45483, Petty Cash, RE, $441.70; 45484, Air Methods Advantage, EX, $1,869.00; 45485, City of Gordon, RE, $22.84; 45486, Lowell White, RE, $17.16; 45487, Mid-States Org Crime Inf Ctr, FE, $100.00; 45488, Madison National Life, EX, $48.30; 45489, Blackhills Energy, SE, $1,932.62; 45490, Viaero, SE, $147.76; 45491, USPS, SE, $175.00; 45492, Verizon, SE, $40.01; 45493, Awards Plus, SU, $52.00; 45494, Glen Spaugh, RE, $500.00; 45495, Mike Winter, RE, $500.00; 45496, NE Law Enforcement Tr Ctr, SU, $95.00; 45497, Payroll Fund, SA, $26,304.70.

Total April Paid Bills: $132,728.48.

UNPAID BILLS

45498, Chris Anderson, RE, $50.00; 45499, QLT, SE, $19.55; 45500, Adams - ISC, SU, $632.04; 45501, Action Communications, SE, $1,013.55; 45502, Accredited Security, SU, $104.90; 45503, Dan Bishop, RE, $50.00; 45504, The Business Connection, SU, $89.33; 45505, Jeff Brewer, RE, $50.00; 45506, Daylan Black Calf, RE, $50.00; 45507, Shelby Berger, RE, $50.00; 45508, Black Hills Doors, SE, $2,176.40; 45509, City of Chadron, EX, $45.00; 45510, Customized Billing, SE, $135.00; 45511, Croell, SU, $285.90; 45512, Casey Peterson, LTD, SE, $14,202.69; 45513, Door Closer Service, LLC, SU, $102.83; 45514, Eagle Chevrolet, SU, $194.57; 45515, First National Bank of Omaha, SU, $1,701.63; 45516, JD Financial, SU, $97.49; 45517, Ford Motor Credit, EX, $374.09; 45518, Gordon Memorial, SE, $236.00; 45519, Great Plains Communications, SE, $1,568.27; 45520, Grocery Mart, SU, $30.89; 45521, General Fund Money Market, EX, $3,000.00; 45522, Hinn’s Auto Supply, SU, $475.26; 45523, Hillyard, SU, $804.14; 45524, Homestead Building Supply, SU, $134.97; 45525, HD Supply, SU, $476.80; 45526, Pam Hotz, RE, $50.00; 45527, Clay Heath, RE, $50.00; 45528, Hills Materials Co, SU, $4,650.29; 45529, Insurance Fund, EX, $14,841.67; 45530, Ideal Linen, SE, $97.89; 45531, Gardner, Loutaenhiser, & Ryan, SE, $750.00; 45532, Madison National Life, EX, $57.44; 45533, Midwest Engines, SE, $2,974.00; 45534, NPPD, SE, $6,254.37; 45535, NE Total Office, SU, $136.96; 45536, NW Pipe Fittings, SU, $1,253.87; 45537, NW Community Action, SE, $133.67; 45538, NE Municipal Power Pool, FE, $924.42; 45539, Networkfleet, Inc, SE, $113.70; 45540, One Call Concepts, SE, $15.15; 45541, Otte Feeds, SU, $26.00; 45542, Petty Cash Fund, RE, $180.43; 45543, Public Safety Center, SU, $59.21; 45544, Shane Pascale, RE, $50.00; 45545, Respond First Aid Systems, SU, $142.26; 45546, RR Donnelley, SU, $63.60; 45547, Rushville Service Center, SE, $338.61; 45548, NE Public Health Env Lab, SE, $48.00; 45549, Stockmen’s Drug, SU, $2.92; 45550, Scottsbluff Screenprinting, SU, $59.36; 45551, Sheridan County Journal Star, SE, $664.03; 45552, Smith King & Simmons, SE, $605.53; 45553, Sasse Animal Clinic, RE, $10.00; 45554, S & L Gas, SU, $1,410.71; 45555, True Value, SU, $386.97; 45556, Triangle Electric, SE, $138.99; 45557, Toof’s Diesel Repair, SE, $7,492.81; 45558, USA Bluebook, SU, $366.90; 45559, US Welding, Inc, SU, $93.60; 45560, Westco, SU, $311.78; 45561, Water Reserve USDA, RE, $1,716.00; 45562, Winter Sewing, SE, $36.25; 45563, Water System Impr Project, EX, $15,800.00; 45564, Adam Wackler, RE, $50.00; 45565, Kevin Wolkins, RE, $50.00; 45566, Wreck-A-Mended, SE, $245.15; 45567, Dustin Waugh, SE, $178.00; 45568, Xerox, EX, $635.92.

Total April Unpaid Bills: $91,617.76.

Total April Paid Bills: $132,728.48.

Total April Bills: $224,346.24.

At the March Planning Commission meeting, it was decided by the commission to recommend to the City Council an update of the city’s comprehensive plan by utilizing the services of the Panhandle Area Development District (PADD). The last time the city’s comprehensive plan was updated was in 2003, and therefore, many sections are outdated. Also, the State of Nebraska is now requiring cities to have an energy element section in their comprehensive plan. The City of Gordon’s plan does not have this section, so this will need to be added. The contract that PADD has offered to the city to update the comprehensive plan will include a demographic profile update, the energy element, and a community needs survey. The cost for the completion of the contract will not exceed $4,300. After some discussion, motion by Evans, seconded by Paul to allow Mayor Russell to sign the contract with PADD to complete the update of the city’s comprehensive plan. Ayes: Russell, Bounous, Evans, and Paul.

The city’s fleet of dump trucks is reaching the end of their service life. Many of them are so old that is it not possible to find replacement parts for them. The truck that is in the best shape needed $7,492 of repairs in March to keep it operational. City Manager Sheridan and Utility Superintendent Mike Winter have been researching the most affordable options for the replacement of the dump trucks, and have located two 2007 IH 4300 Dump Trucks and a 2009 IHC Tank Truck that would need a 10 foot dump box installed. Total cost for the three, including the installation of the dump box would be $86,000. These trucks are an essential part of the operations of the city. After some discussion, motion by Bounous, seconded by Paul to pass Resolution 2017-10. Ayes: Bounous, Evans, Paul, and Russell.

RESOLUTION 2017-10

A RESOLUTION AUTHORIZING THE CITY OF GORDON TO SECURE FINANCING, IN THE FORM OF A LEASE PURCHASE AGREEMENT WITH FIRST NATIONAL BANK, NOT TO EXCEED $100,000.00 FOR THE PURCHASE OF THREE (3) DUMP TRUCKS.

WHEREAS, the city’s dump trucks have been used extensively and some trucks are beyond repair, and

WHEREAS, the city’s dump trucks are essential to the work of multiple city departments, and

WHEREAS, the situation necessitates the city to secure financing for the purchase of three (3) dump trucks.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF GORDON, the City Manager is authorized to secure financing not to exceed $100,000.00 for the lease purchase of the three (3) dump trucks, and the Mayor is authorized to sign the lease purchase agreement with First National Bank.

Passed and approved this 13th  day of April, 2016.

/s/ Nancy I Russell

Mayor

ATTEST:

/s/ Kim Buchan

City Clerk

Diana Hutchison was not able to attend the meeting, but will be at the May council meeting. She will be updating council on the progress of the grant application for the renovation of the Kiwanis Ball Field.

Baker and Associates have submitted an estimate to the City of Gordon for the re-platting of Lots 4 – 13 of the Magowan Addition, the platting of Magowan 2nd Addition, and the grading plan for both additions. If all three projects are completed at the same time, they are offering a discounted price in their services. Councilman Bounous expressed interest in delaying the platting of Magowan 2nd Addition, and requested that City Manager Sheridan speak to Baker and Associates about what discount they would offer if the other two projects were completed at the same time. Motion by Bounous, seconded by Evans to table Item K – Magowan Infrastructure costs to the May meeting. Ayes: Evans, Paul, Russell, and Bounous.

Weldon Calkins currently holds the Magowan Land Pasture lease with the City of Gordon. City Manager Sheridan has spoken with Mr. Calkins regarding the possible development of the Magowan 2ndAddition. Mr. Calkins agreed that if the city were to develop the land during the life of his lease, he would return the necessary portion of the leased land in return for a reimbursement of the lease payment in proportion to the area of land and time lost. Motion by Paul, seconded by Evans to allow City Manager Sheridan to sign the amended Magowan Land Pasture lease with Weldon Calkins. Ayes: Paul, Russell, Bounous, and Evans.

Council was given the first draft of the proposed Housing Expansion Program. Lots 1, 2, 4, 5, 6, 7, and 8 of the Magowan Addition will be offered at a reduced price of $2,000, with the stipulations, including that the purchaser will acquire an approved building permit for a single-family residence of at least 1,200 square feet of living space within six months of closing; and complete construction within twelve months of obtaining the permit. After some discussion, motion by Bounous, seconded by Paul to proceed with the plan as presented. Ayes: Russell, Bounous, Evans, and Paul. City Manager Sheridan and County Attorney Jamian Simmons will have the plan ready for final approval at the May council meeting.

There is a housing shortage in the City of Gordon and the entire Sheridan County area. Grants and other help are available to help with this shortage, and the first step that must be taken to attain this help is a housing study. The cost of the study is $26,000, so in an effort to make this study affordable, the Sheridan County Housing Study Coalition has been formed. Motion by Evans, seconded by Paul to approve the City of Gordon’s membership in this coalition. Ayes: Bounous, Evans, Paul, and Russell. Other partners in the coalition are the City of Rushville, the City of Hay Springs, Sheridan County, Gordon-Rushville School District, Hay Springs School District, and the Gordon Community Development Corp. 

Motion by Bounous, seconded by Evans to pass Resolution 2017-11. Ayes: Evans, Paul, Russell, and Bounous.

RESOLUTION 2017-11

A RESOLUTION COMMITTING FUNDS TO THE 2017 SHERIDAN COUNTY HOUSING STUDY.

WHEREAS, housing is a top concern in all communities and areas of Sheridan County, and

WHEREAS, a housing study is the best first step in addressing the housing issue, and

WHEREAS, the housing study can be completed in a more efficient manner if all partners contribute to one county-wide study.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF GORDON, to contribute funds in the amount of $3,562 and participate in the execution of the 2017 Sheridan County Housing Study.

Passed and approved this 13th   day of April, 2017.

SIGNED:

/s/ Nancy I Russell

Mayor

ATTEST:

/s/Kim Buchan

City Clerk

Council was given information on the current janitorial service that the city uses and a quote from Hillyard to permanently replace the equipment now rented from Ideal Linen. City Manager Sheridan stated to council that he feels the equipment (rugs, mops, brooms) that Hillyard offers is of a higher quality and will save the city money. Motion by Bounous, seconded by Paul to purchase rugs and janitorial equipment from Hillyard and discontinue the service from Ideal Linen for the city auditorium and the airport. Ayes: Bounous, Evans, Paul, and Russell. 

Michael Bates with the Nebraska Games and Parks approached City Manager Sheridan about the City of Gordon becoming a host location for the Great Parks Pursuit. The objectives of the program are to make people more aware of the great places in Nebraska, promote physical activity, and getting people to enjoy the natural resources of Nebraska more often. The only cost that would be incurred by the city is the materials to place a sign in our city park. Motion by Paul, seconded by Evans to participate in the Great Parks Pursuit program. Ayes: Evans, Paul, Russell, and Bounous.

“Truckin’ Through Nebraska: A Mobile Children’s Museum” will be traveling through Nebraska this year to celebrate Nebraska’s Sesquicentennial, and one of the stops is in Gordon. The museum will be in Gordon all day May 14 and half a day May 15, and will be located in the parking lot south of the city auditorium. One of the requirements of the museum stopping in Gordon is a memorandum of understanding (MOA) between Celebrating Nebraska Statehood (CNS) and the City of Gordon, outlining the responsibilities of the city. Besides site requirements, there is a need for volunteers for both days. After some discussion, motion by Bounous, seconded by Evans to allow Mayor Russell to sign the MOA with CNS. Ayes: Paul, Russell, Bounous, and Evans.

Currently, the City of Gordon owns the Nebraska Panhandle Substance Abuse Center (NEPSAC). The new Director for NEPSAC, Victor Gehrig, approached City Manager Sheridan regarding the possible purchase of the property by NEPSAC. After discussions with attorneys at Smith, King, and Simmons, it has been determined it will be a difficult process and will put NEPSAC at risk of losing the property. City Manager Sheridan will be discussing the issue further with Mr. Gehrig. No action was taken on this item.

At prior meetings, there was some discussion regarding the city’s current Continuing Education Assistance benefit offered to full time employees. Motion by Bounous, seconded by Paul to add to the policy the following conditions: the continuing education must be directly related to the employee’s current employment and they must agree to work for the City of Gordon for three years after the reimbursement. Ayes: Russell, Bounous, Evans, and Paul. Council will be presented with a Resolution in May to adopt these policy changes.

The city’s annual Community Clean-Up Week will be April 28 – May 7 this year. As in prior years, there will be a large dumpster located north of the firehall and city trucks will be available on a first come first serve basis. Citizens with questions or items that need to be picked up by city crews can call the city office at 282-0837.

Motion by Bounous, seconded by Paul to approve the manager application of Eric Anderson for the American Legion liquor license. Ayes: Bounous, Evans, Paul, and Russell.

Motion by Evans, seconded by Bounous to allow Mayor Russell to sign the Police Week Proclamation and to thank them for their continued service and dedication to our community. Ayes: Evans, Paul, Russell, and Bounous.

PROCLAMATION

NATIONAL POLICE WEEK

WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the Gordon Police Department;

WHEREAS, there have been 15,548 assaults against law enforcement officers in 2015, resulting in approximately 14,453 injuries; 

WHEREAS, since the first recorded death in 1791, more than 20,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including one member of the Gordon Police Department;

WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.;

WHEREAS, 394 new names of fallen heroes are being added to the National Law Enforcement Officers Memorial this spring, including 143 officers killed in 2016 and 251 officers killed in previous years;

WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund’s 29th  Annual Candlelight Vigil, on the evening of May 13, 2017;

WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year on May 14-20; 

WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families and U.S. flags should be flown at half staff;

THEREFORE, BE IT RESOLVED that the Gordon City Council formally designates May 14-20, 2017, as Police Week in Gordon, NE, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. Signed this 13th day of April, 2017 in the City of Gordon, State of Nebraska. In witness thereof the seal of the City of Gordon and the signatures of the City are affixed.

/s/ Nancy I Russell

Mayor

/s/ Kim Buchan

City Clerk

The Choice Gas Selection period is April 13 – April 27. Forms are late getting to customers this year, but should be received by the end of this week.

With no further business, motion by Bounous, seconded by Paul to adjourn the city council meeting at 8:15 pm. Ayes: Bounous, Evans, Paul, and Russell.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on April 13, 2017; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continuously current and available for inspection at the office of the City Clerk;  that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk

Published: April 19, 2017