Minutes of Regular Meeting NRPPD Board of Directors, April 27, 2017, Unapproved

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District April 27, 2017 at 1:00 PM.

The meeting was called to order by the president, Wayne Cobb.  Directors who answered the roll call were Bruce Troester, Lee Ahrens, Wayne Cobb, Terry Terrell, Robert Rickenbach, Gary Fuchser, and Marcus Sandberg.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Ron Olson, operations manager; Trampas Belknap, line superintendent; Les Tlustos, member services; and Terry Curtiss, District Counsel.

The Open Meeting Law posting was acknowledged. 

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Robert Rickenbach, duly seconded by Lee Ahrens to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Terry Terrell, duly seconded by Lee Ahrens, that the minutes of the meeting held March 27, 2017 be approved as corrected; motion carried.

The Board reviewed the Check Register and Payroll Summary for the month of March.

Chance addressed the Financial Goals Policy Ratios. Chance suggested that NRPPD’s equity should be between 60 -70%, 90 day liquidity, maintain a 1.35 MDSC, and short term debt should be capped at $5 million. Discussion followed but no action was taken.

Darren Drabbels joined the meeting at 1:25 PM.

A discussion was held on the term of the Power Vision Advance. Chance discussed 15 to 30 year terms with the Board. Chance shared with the Board information on the average life of total plant. Based on the average life of plant Chance recommended a 20 year term on the Power Vision Advance. Additional discussion took place regarding expected interest rate adjustment by the Fed in the coming quarters. A motion was made by Lee Ahrens, seconded by Robert Rickenbach to authorize Chance, at his discretion, to lock in a $2 million, 20 year Power Vision Advance with CFC; Lee Ahrens, aye, Bruce Troester, nay; Wayne Cobb, aye; Robert Rickenbach, aye; Gary Fuchser, aye; Terry Terrell, nay; Marcus Sandberg, aye; motion carried.

The Basin Matching Fund Program was discussed. NRPPD must invest $500-$5,000 to a local nonprofit, and Basin will match NRPPD’s investment. A discussion was held and a motion was made by Bruce Troester, seconded by Marcus Sandberg, to authorize the use of the Basin’s Matching Funds Program for the Fire Departments, in our service area, along Highway 20 and to authorize management to find other projects within the service territory boundaries to utilize the balance of matching funds available from Basin Electric; motion carried. 

Arlene reviewed the March financial reports, and Chance reviewed the load charts for March.  A motion was made by Bruce Troester, seconded by Robert Rickenbach to accept the March financial reports; motion carried.

Ron reviewed the Safety Statistics for March.  The Safety Report was discussed including the near miss incident, and the training for the month. The preliminary Agenda for the May Safety Meeting was reviewed. A motion was made by Bruce Troester, duly seconded by Gary Fuchser to accept the March Safety Report; motion carried.

Ron informed the Board that Trampas Belknap will be filling the Line Superintendent’s position, and Abe Young will move into the Foreman position. The Serviceman position has been opened up and hope to have that filled soon.

Ron is working with Tri-State and NPPD on a switch at the Rush Creek Sub that will mitigate future outages at our substation.

Ron reviewed the March Outage Report. Ron discussed the number of power outages that were caused by our power supplier.

A Tri-State Survey was completed by the Board.

Trampas left the meeting at 3:15 PM.

Chance informed the Board that NRPPD has been accepted into the NRECA Rural Cooperative Cyber Security Capabilities Program (RC3).

Gary Fuchser reported on the Tri-State Meeting Annual he attended. The main speaker for the meeting was the Attorney General of Colorado, Cynthia Coffman. Ms. Coffman discussed events at the state and federal levels.

Terry Terrell also reported on the Tri-State Annual Meeting.

Item for the May Agenda will be the Financial Goals Policy, and presentation of Scholarship winners.

Bruce Troester and Marcus Sandberg will plan to attend the CFC Training in Kearney on June 28 and 29th.

A motion was made by Gary Fuchser, seconded by Terry Terrell to go into an executive session at 4:26 PM to discuss a real estate matter; motion carried.

Darren left the meeting at 4:26 PM.

A motion was made at 4:55  PM by Robert Rickenbach, seconded by Lee Ahrens to come out of executive session; motion carried.

There being no further business to come before the Board, the president declared the meeting adjourned at 4:56 PM.

Approved: President

Signed: Secretary

Published: May 24, 2017