Hay Springs Public School Board Meeting Minutes September 11, 2017

I. Called to order at 6:11 p.m. by President Hunzeker. 

II. Pledge of Allegiance 

III. Posting for Open Meeting Law was pointed out.

IV. Roll Call: Present –Shavona Henry, Mike Hunzeker, Brenda Johnson, Miriam Kearns, Everette Langford, and Marilyn Reed were present. Superintendent Lechtenberg was also present.

V. Board Member Excusal – None.

VI. Approval of Agenda for September 11, 2017

A motion was made by Langford and seconded by Johnson to approve the agenda for the September 11, 2017 meeting. VOTE: Y-Henry, Y-Hunzeker, Y-Johnson, Y-Kearns, Y-Langford, Y-Reed

VII. Open Forum – 6:09 p.m.

A. Admin Reports:

1. Superintendent Report – Mr. Lechtenberg attended the ESU #13 administrator meeting and the area board membership meeting with Hunzeker. Early Childhood Program received approval from NDE. After reviewing the transportation and vehicle inspections and service records, Mr. Lechtenberg hired Aaron Huckfeldt to oversee the service and inspection of all school vehicles. A plasma cutter for the IT department is included in this month’s bills and will be paid through REAP funds. Ms. Bila is working with the hospital in Alliance for Health Professions Club. Students will attend several early morning meetings to learn about health career options. Chuck Elley performed the school safety  survey and gave the safety committee a few recommendations. We are continuing administrative team meetings. RTI and school improvement meetings will continue to take place each month. We are waiting on an external team chair to be assigned through NDE. 

2. Assistant Principal Report – None.

3. Activity Director Report – 14 students will be attending a leadership conference in Alliance for Human Performance. 

4. Bookkeeper Report – Shannon Langford reported that she attended the NASB labor relations conference. Negotiations was the main topic of the two day conference. The business officials of the school district are encouraged to be involved in negotiations to ensure that there is clear understanding of all parties involved in the application of the agreement when complete. School are also encouraged to investigate the need for recreational insurance coverage as well as liability that covers both defense and damages.          

B. Public Comment – None.    

VIII. Discussion Items 

A. Lister Sage: Lister-Sage is holding their annual raffle at $50 per ticket to be raffled off at the American Legion fundraiser in October. The cameras are fixed. Mirrors for the weight room will be coming. 

B. Finance Committee: Reed reported the bills, payroll, and account balances were reviewed. The tasks of the finance committee were reviewed with new member Johnson. Reed signed off on the balance report presented by Lechtenberg. 

XI. Approval of the Minutes – A motion was made by Reed and seconded by Johnson to approve the minutes of the August 14, 2017 regular meeting. VOTE: Y-Henry, Y-Hunzeker, Y-Johnson, Y-Kearns, Y-Langford, Y-Reed A motion was made by Johnson and seconded by Kearns to approve the minutes of the August 30, 2017 budget workshop meeting. VOTE: Y-Henry, Y-Hunzeker, Y-Johnson, Y-Kearns, Abstain-Langford, Y-Reed.

XII. Action Items

A. Approval of the 2017-18 Budget – A motion was made by Reed and seconded by Henry to approve the 2017-18 school year budget with adjustments as presented in the hearing, reviewed and attached. VOTE: Y-Henry, Y-Hunzeker, Y-Johnson, Y-Kearns, Y-Langford, Y-Reed

B. Approval of the 2017-18 Tax Request – A motion was made by  Johnson and seconded by Langford to approve the tax request of $1,747,727.26 at a tax levy of $1.020013 as presented in the hearing. VOTE: Y-Henry, Y-Hunzeker, Y-Johnson, Y-Kearns, Y-Langford, Y-Reed

C. Approval of Account Balances, Financial Summary, Bills, and Payroll – A motion was made by Johnson and seconded by Reed to approve the account balances, financial summary, bills and payroll as presented. VOTE: Y-Henry, Y-Hunzeker, Y-Johnson, Y-Kearns, Y-Langford, Y-Reed

D. Approval of Donation to Lister-Sage – A motion was made by Johnson and seconded by Henry to donate $10,000 to Lister-Sage for the weight and exercise equipment improvements. VOTE: Y-Henry, Y-Hunzeker, Y-Johnson, Y-Kearns, Y-Langford, Y-Reed

E. Approval of Parental Involvement and Student Fee Policies – A motion was made by Reed and seconded by Henry to approve the parental involvement and student fee policies as presented in the hearings last month. VOTE: Y-Henry, Y-Hunzeker, Y-Johnson, Y-Kearns, Y-Langford, Y-Reed

F. Approval of Policy Updates – A motion was made by Johnson and seconded by Langford to approve the following policy updates as presented: 203.01, 403.08, 501, 504.16, 508.01, 606.06, 606.06R1, 802.05, and 802.07. VOTE: Y-Henry, Y-Hunzeker, Y-Johnson, Y-Kearns, Y-Langford, Y-Reed

XII. NASB Representative – Shari Becker – Shari Becker was at the meeting to speak to the board on behalf of NASB in regards to options to closing the Superintendent search from last year. The board and Mr. Lechtenberg can choose to extend his employment – Becker suggested the board and Mr. Lechtenberg give the current interim arrangement until November before making a decision. 

XIII. Items for the Next Meeting – Long-term plan and NASB timeline.  

XIV. Adjournment – The meeting adjourned at 7:15 pm.

Published: October 11, 2017