Gordon City Council Minutes February 8, 2018

Notice of the meeting was given in advance by publication in the Sheridan County Journal Star, the designated method for giving notice as shown by affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order by Mayor Russell at 6:00 p.m., February 8, 2018 in the Council Chambers of the City Auditorium.  The Mayor noted the location of the Open Meetings Laws in the back of the room.

Present: Grant, Evans, Paul, and Russell.

Absent: Bounous. 

Also present was Student Liaison Hayden Hoos.

Motion by Evans, seconded by Grant to approve the minutes of the January 29, 2018 special meeting.  Ayes:  Evans, Paul, Russell, and Grant.

Motion by Paul, seconded by Evans to approve the minutes of the January 30, 2018 special meeting. Ayes: Paul, Russell, Grant, and Evans.

Motion by Grant, seconded by Paul, to approve the minutes of the January 11, 2018 meeting, with one correction. Ayes: Russell, Grant, Evans, and Paul.

The January 2018 Treasurer’s Report was not available from GLR.

Motion by Grant, seconded by Paul to approve the bills.  Ayes:  Grant, Evans, Paul, and Russell.

Abbreviations for this legal:  EX, expense; FE, fee; GR, groceries; MI, mileage; RE, Reimburse; RPT, report; SA, salaries; SE, services; SU, supplies.

PAID BILLS

INS1027, Strong Insurance, EX, $67,264.00; INS1028, Strong Insurance, EX, $68,110.00; INS1029, Strong Insurance, EX, $3,577.19; EFTPS, Depository Trust, EX, $15,020.00; EFTPS, Depository Trust, EX, $795.00; RS1150, Grocery Mart, SU, $56.32; RS1151, Shopko, SU, $345.08; EFTPS, Ally, EX, $562.39; EFTPS, Ally, EX, $523.52; EFTPS, Fleet Services, SU, $804.58; EFTPS, FNBO, FE, $87.75; EFTPS, NE Dept of Revenue, RE, $2,634.82; 46425, Payroll Fund, SA, $28,592.62; 46490, Airport Authority, RE, $1,030.04; 46491, Airport Bond Savings, RE, $1,178.49; 46492, BC/BS, EX, $9,315.26; 46493, Cosmopolitan, SU, $19.97; 46494, Consolidated Mngmt Co, SE, $33.85; 46495, Cowboys & Indians, SU, $29.95; 46496, Discover, SU, $24.95; 46497, Library Petty Cash Fund, RE, $35.32; 46498, Magnolia, SU, $20.00; 46499, Midwest Living, SU, $15.00; 46500, NWRPPD, SE, $2,484.98; 46501, Outdoor Life, SU, $19.97; 46502, Oprah , SU, $9.99; 46503, Popular Mechanics, SU, $19.97; 46504, Star Herald, SU, $182.00; 46505, Special Assessment Bond Fund, RE, $1,474.92; 46506, Xerox, EX, $25.73; 46507, Xerox, EX, $480.02; 46508, Robby Rhembrandt, SE, $500.00; 46509, GIS Workshop, EX, $10,000.00; 46510, City of Gordon, RE, $200.00; 46511, Jose Carbajal, RE, $289.68; 46512, Payroll Fund, SA, $31,921.28; 46513, Candy Allison, RE, $348.24; 46514, Maureen Hess, RE, $102.04; 46515, Madison National Life, EX, $47.09; 46516, Blackhills Energy, SE, $3,258.96; 46517, Smith & King Trust, RE, $41.76; 46518, Sandhills Land & Property, EX, $400.00; 46519, Viaero, SE, $113.62; 46520, USPS, SE, $177.20; 46521, Verizon, SE, $267.38; 46522, NE DHHS Div Public Health, FE, $150.00; 46523, NE DHHS Div Public Health, FE, $150.00.

Total February Paid Bills: $252,740.93.

UNPAID BILLS

46525, Chris Anderson, RE, $50.00; 46526, Air Med Care, EX, $110.00; 46527, Baker & Associates, SE, $710.00; 46528, Dan Bishop , RE, $50.00; 46529, Jeff Brewer, RE, $50.00; 46530, Shelby Berger, RE, $50.00; 46531, Tony Bishop, RE, $50.00; 46532, Butler Vet Clinic, SE, $56.00; 46533, City of Chadron, EX, $45.00; 46534, Customized Billing, SE, $210.00; 46535, Colton’s Liquor, SU, $1,151.82; 46536, Dynamic CAFM Services, FE, $3,272.00; 46537, First National Bank Omaha, SU, $939.17; 46538, JD Financial, SU, $2,773.51; 46539, Farmer’s Coop, SU, $71.20; 46540, Ford Motor Credit, EX, $374.09; 46541, Great Plains Communications, SE, $1,665.14; 46542, Grocery Mart, SU, $56.65; 46543, The Glass Wizard, SE, $72.00; 46544, General Fund Money Market, EX, $3,500.00; 46545, Hinn’s Auto Supply , SU, $1,392.88; 46546, Homestead, SU, $131.85; 46547, Police Chief’s Assoc of NE, FE, $30.00; 46548, Colin Hyatt, RE, $50.00; 46549, Husker Auto Parts, SU, $57.95; 46550, Clay Heath, RE, $50.00; 46550, Clay Heath, RE, $500.00; 46551, Insurance Fund, EX, $13,552.00; 46552, Ideal Linen, SE, $111.46; 46553, CoDee Johns, RE, $50.00; 46554, Laura Kaye, RE, $148.24; 46555, Kirks Repair, SE, $45.00; 46556, Gardner, Loutzenhiser, & Ryan, SE, $750.00; 46557, Michael Todd & Co, SU, $546.36; 46558, NPPD, SE, $6,558.49; 46559, NE Total Office, SU, $679.25; 46560, NW Pipe Fittings, SU, $494.65; 46561, NW Community Action, EX, $99.34; 46562, NE Law Enf Training Center, SE, $100.00; 46563, Networkfleet, SE, $113.70; 46564, One Call Concepts, SE, $1.89; 46565, Petty Cash Fund, RE, $345.36; 46566, Shane Pascale, RE, $50.00; 46567, Pit Stop, SE, $253.56; 46568, PADD, SE, $4,325.00; 46569, Quill, SU, $96.36; 46570, Respond 1st Aid, SU, $205.72; 46571, NE Public Health Env Lab, SE, $48.00; 46572, Scott’s Manufacturing, SU, $48.56; 46573, Superfoods, SU, $68.76; 46574, Sheridan County Journal Star, SE, $731.67; 46575, Smith King & Simmons, SE, $200.00; 46576, Safe Hiring, SE, $141.35; 46577, True Value, SU, $350.02; 46578, Westco, SU, $1,658.93; 46579, Water Reserve USDA, RE, $1,716.00; 46580, Winter Sewing, SE, $20.00; 46581, Water System Impr Project, EX, $17,200.00; 46582, Kevin Wolkins, RE, $50.00; 46583, Wreck A Mended, SE, $254.00; 46584, Wahoo Heritage Inn, SE, $434.70; 46585, Keith Wolkins, RE, $50.00; 46586, Xerox, EX, $464.98.

Total February Unpaid Bills: $69,432.61.

Total February Paid Bills: $252,740.93.

Total February Bills: $322,173.54.

Street Superintendent Dan Bishop was present to answer any questions the council may have regarding the One & Six Year Street Plan. Mr. Bishop informed council that the one-year plan was for maintenance only, and the improvements on E 11th Street were moved to the six-year plan so that a more accurate cost estimate may be obtained. 

The public hearing for the One & Six Year Street Plan was opened at 6:02 pm, and conduct of the meeting was turned over to Hearing Officer Jacob Sheridan. With no one present offering any comments, written or oral, the hearing was closed at 6:03 pm, and conduct of the meeting returned to Mayor Russell. Motion by Grant, seconded by Evans, to approve Resolution 2018-02. Ayes: Evans, Paul, Russell, and Grant.

RESOLUTION 2018-02

A RESOLUTION ACCEPTING THE 2018 ONE AND SIX YEAR STREET IMPROVEMENT PLAN.

WHEREAS, the City Council of the City of Gordon has reviewed the One and Six Year Plan for Highway, Road and Street Improvements, and

WHEREAS, a public hearing to receive citizen input was held at 6:00 p.m. on February 8, 2018 in the City Council Chambers of the City Auditorium.

NOW, THEREFORE, BE IT RESOLVED that the City Council has determined the need for improvements on Rodeo Drive, N Elm Street, N Spruce Street, and E 11th Street, and a continued street maintenance program in the next year.

Passed and approved this 8th   day of February, 2018.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

With the upcoming retirement of Mike Winter, City Manager Sheridan, the City Council, and all members of the city staff wished to find an appropriate way to recognize everything that Mike has done for the City of Gordon. City Manager Sheridan has proposed Ordinance 1172 to honor Mike Winter and to thank him. Motion by Evans, seconded by Paul to pass Ordinance 1172. Ayes: Paul, Russell, Grant, and Evans.

ORDINANCE NO. 1172

AN ORDINANCE RENAMING THE CITY STREET CURRENTLY KNOWN AS RODEO DRIVE TO WINTER DRIVE

BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF                                                             GORDON, NEBRASKA:

SECTION 1. Section 5-201of the Revised Municipal Ordinances provides that the City Council may at any time, by ordinance, rename any street.

SECTION 2.  Mike Winter has served the City of Gordon and its residents for nearly 44 years and in that time has put countless hours into the maintenance of city streets, parks, cemetery, utilities, as well as, anything and everything else that was required of him. 

SECTION 3.  In recognition of Mike Winter’s service to the City of Gordon and his upcoming retirement, the City Council changes the name of the street currently designated as Rodeo Drive and described as follows, to Winter Drive:

Beginning at the northeast corner of Lot 2, Rodeo Subdivision, Gordon; thence southerly a distance of 475.85 feet to the southeast corner of Lot 2, Block 1, Wilhite, McGraw, & Letson Addition, Gordon, thence easterly along the Third Street right-of-way a distance of 52.16 feet to the parcel identified by PID number 810009587, also known as the Sheridan County Fairgrounds; thence northerly a distance of 475.85 feet to the Fourth Street right-of-way; thence westerly along the Fourth Street right-of-way a distance of 52.16 feet to the point of beginning of this description containing 0.57 acres, more or less. 

SECTION 4. That all other ordinances and resolutions or part of ordinances and resolutions in conflict herewith are hereby repealed.

SECTION 5. The City Clerk be and is hereby directed to file a certified copy of this Ordinances with the Sheridan County Clerk.

SECTION 6. This Ordinance shall take effect and be in full force from and after its passage, approval, and publication as required by law. 

Passed and approved this 8th day of February, 2018.

CITY OF GORDON, NEBRASKA

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

Motion by Grant, seconded by Evans to waive 2nd and 3rd readings of Ordinance 1172. Ayes: Russell, Grant, Evans, and Paul.

Daryl Crown, Black Hills Life Flight Insurance, was present to discuss with council the option of opening- up the city’s current group plan to all citizens of Gordon. Individual member will still pay their own premium, but it would allow them to take advantage of group rate premiums. Deputy Clerk Spaugh voiced his concerns that the current plan will expire before a new contract could be approved. Mr. Crown will look into this concern and will be in contact with Mr. Spaugh. Council expressed interest in this option, and Mr. Crown will draw up a contract for the council to review at the March council meeting.

Joan Yekel, CrossRoads Resources, LLC was present to request that council allow Mayor Russell to sign the March Gambling Awareness Month Proclamation. The services that Joan Yekel and CrossRoads Resources make available to the area are very important to families that have loved ones struggling with problem gambling. Motion by Grant, seconded by Evans to allow Mayor Russell to sign the March Gambling Awareness Month Proclamation. Ayes: Grant, Evans, Paul, and Russell.

MARCH PROBLEM GAMBLING AWARENESS MONTH

WHEREAS, there are individuals and families in our community adversely affected by problem gambling;    and

WHEREAS, compulsive gambling is often hidden from family members, social services and mental health professionals; and

WHEREAS, compulsive gambling often occurs in combination with other disorders such as chemical dependency and depression; and

WHEREAS, it is important to raise awareness of the warning signs of compulsive gamblers and connect them with professional help.

NOW, THEREFORE, I, Nancy I Russell, Mayor of Gordon, NE, do hereby proclaim March 2018, as “Problem Gambling Awareness Month” and urge citizens to learn more about the consequences of problem gambling and help available through the NE Gamblers Assistance Program.

/s/ Nancy I Russell

Mayor

The Gordon Planning Commission has been working with Daniel Bennett, Panhandle Area Development District (PADD) to update the city’s comprehensive plan. The decision was made to update specific sections of the existing plan, but not the entire plan. It was also necessary, due to state statutes, to add an energy element to the plan. City Manager Sheridan reviewed the updated sections with council.

The public hearing regarding the amendment to the comprehensive plan was opened at 6:43 pm and conduct of the meeting was turned over to Hearing Officer Sheridan. With no one present to offer comments, either written or oral regarding the amendment, the hearing was closed at 6:44 pm and conduct of the meeting was returned to Mayor Russell. Motion by Evans, seconded by Grant to pass Resolution 2018-03. Ayes: Evans, Paul, Russell, and Grant.

CITY OF GORDON

RESOLUTION 2018-03

A RESOLUTION AMENDING THE CITY OF GORDON COMPREHENSIVE PLAN 

WHEREAS, the duly appointed planning commission of the City of Gordon, Nebraska, with the assistance of its consultant, Panhandle Area Development District of Scottsbluff, Nebraska, has prepared a comprehensive plan amendment for the City of Gordon, Nebraska; and 

WHEREAS, the city council has given public notice as required by the Nebraska State Statutes, of a hearing to be held on the 16th day of January, 2018, at 6:00PM (MDT) in the City Hall council chamber on the proposed amendments to the comprehensive plan; and 

WHEREAS, the public hearing has been held pursuant to said notice and all statements received at the hearing have been duly considered by the planning commission; 

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF GORDON, NEBRASKA, that the comprehensive plan amendment as prepared by the planning commission and Panhandle Area Development District, of Scottsbluff, Nebraska, be adopted by the Council as the official comprehensive plan for the City of Gordon, Nebraska. 

Passed and approved this 8th day of February, 2018.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

City Manager Sheridan was approached by a possible purchaser of the Gordon Auto Sales Property regarding the current zoning of this property. It is zoned C-2, Highway Business District, which limits the types of businesses that may be located there. Changing the zoning to C-4, Heavy Commercial, will open the property to other business opportunities and will be more in line with the existing businesses. 

The public hearing regarding the proposed zoning change to the real property formerly known as Gordon Auto Sales and properties further west and south of the Cowboy Trail was opened at 6:46 pm and conduct of the meeting was turned over to Hearing Officer Sheridan. With no one present to offer comments, oral or written, the hearing was closed at 6:47 pm and conduct of the meeting was returned to Mayor Russell. Motion by Paul, seconded by Grant to pass Ordinance 1173. Ayes: Paul, Russell, Grant, and Evans.

CITY OF GORDON, NEBRASKA

ORDINANCE NO. 1173

A. AN ORDINANCE AMENDING THE ZONING MAP OF GORDON, NEBRASKA TO REZONE THE REAL PROPERTY DESCRIBED AS THE FORMER GORDON AUTO SALES BUILDING AND PROPERTIES FURTHER WEST AND SOUTH OF COWBOY TRAIL ALONG HIGHWAY 20 AND FROM C-2 TO C-4

BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF GORDON, NEBRASKA:

Section 1: Upon a public hearing, duly noticed and held on January 16, 2018, before the Planning Commission of the City of Gordon, Nebraska, the Planning Commission has recommended the City of Gordon, Nebraska approve the rezoning of the land described below from the C-2 Highway Business District to the C-4 Heavy Commercial .

A parcel of land located in the South 1/2 of Section 25, Township 33 North, Range 42 West of the 6th Principal Meridian, Sheridan County, Nebraska, more particularly described as follows: 

Commencing at the Northeast corner of Outlot “T” in the City of Gordon, Sheridan County, Nebraska, said point also being on the south right-of-way line of the former Nebkota Railway, thence southwesterly along the before mentioned south Right-of-Way line a distance of 353 feet to a point on the south Right-of-Way line said point also being the northeast corner of a part of Outlot “T” also identified by PID number 810092956 on the Sheridan County, Nebraska GIS Workshop, said point also being the Point of Beginning of this description; 

Thence southwesterly along the before mentioned south Right-of-Way line a distance 234 feet to a point on the south Right-of-Way line said point also being the northeast corner of Outlot “U” Sheridan County Nebraska, said Outlot “U” also identified by PID number 810093057 on the Sheridan County, Nebraska GIS Workshop; 

Thence southwesterly along the before mentioned south Right-of-Way line a distance 124 feet to a point on the south Right-of-Way line said point also being the northwest corner of said Outlot “U” said point also being the northeast corner of a tract of land also identified by PID number 810090732 on the Sheridan County, Nebraska GIS Workshop; 

Thence southwesterly along the before mentioned south Right-of-Way line a distance of 732 feet to a point on the south Right-of-Way line said point also being the northwest corner of the before mentioned tract of land Identified by PID number 810090732 said point also being the northeast corner of a tract of land identified by PID number 810012324 on the Sheridan County, Nebraska GIS Workshop; 

Thence continuing southwesterly along the before mentioned south Right-of-Way line a distance 419 feet to a point on the south Right-of-Way line said point also being northwest corner of the before mentioned tract of land identified by PID number 810012324; 

Thence southerly along the west line of the before mentioned tract of land identified by PID number 810012324 a distance of 37 feet to the southwest corner of the before mentioned tract of land identified by PID number 810012324, said point also being on the north Right-of-Way line of U.S. Highway 20 

Thence easterly along the north Right-of-Way line of U.S. Highway 20 a distance of 932 feet to a point on the north Right-of-Way line said point being the southeast corner of a tract of land identified by PID number 810096153 on the Sheridan County, Nebraska GIS Workshop; 

Thence northerly along before mentioned north Right-of-Way line a distance of 10 feet to a point on the north Right-of-Way line said point also being on the east line of the before mentioned tract of land identified by PID number 810096153; 

Thence easterly along the before mentioned north Right-of-Way line a distance of 531 feet to a point on the before mentioned north Right-of-Way line, said point also being the southeast corner of a tract of land identified by PID number 810092956 on the Sheridan County, Nebraska GIS Workshop; 

Thence northerly along the east line of the before mentioned tract of land identified by PID number 810092956 a distance of 344 feet to the Point of Beginning of this description containing 6.6 acres, more or less. 

Section 2. The Zoning Map of the City of Gordon, Nebraska is hereby amended to rezone 

The above described area from the C-2 Highway Business District to the C-4 Heavy Commercial District. A copy of the Zoning Map, as amended, is attached hereto and incorporated herein by this reference. 

Section 3. This ordinance and the amended of the Zoning Map, heretofore described, shall take effect and be in full force from and after its passaged approval and publication as required by law. 

CITY OF GORDON, NEBRASKA

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

Motion by Grant, seconded by Paul to waive 2nd and 3rd readings of Ordinance 1173. Ayes: Russell, Grant, Evans, and Paul.

Zach Van Sambeek, Casey Petersen and Associates, gave the 2016-2017 audit report to council via Skype. There were no control deficiencies or compliance findings with the audit. Mr. Van Sambeek reported to council that the staff was very cooperative, and they encountered no difficulties during the audit. The city’s financial position continues to improve due to the reissuing of the water bonds at a lower interest rate, increased utility rates, and reducing expenses. Motion by Evans, seconded by Paul to accept the 2016-2017 audit report as presented. Ayes: Grant, Evans, Paul, and Russell.

In prior years, Modern Farm has allowed the City of Gordon to use a tractor, free of charge, for snow removal. This year, Tim Bounous, Modern Farm Manager, had major difficulties finding the bi-directional tractor that the city uses, because they are not manufactured anymore. This type of tractor is essential to the snow removal operation. City Manager Sheridan and Street Superintendent Dan Bishop both voiced the opinion that the city needs to purchase the tractor they are currently using from Modern Farm. After some discussion, motion by Evans, seconded by Grant to approve Resolution 2018-04. Ayes: Evans, Paul, Russell, and Grant.

RESOLUTION 2018-04

A RESOLUTION AUTHORIZING THE CITY OF GORDON TO SECURE FINANCING, NOT TO EXCEED $50,000, FOR THE PURCHASE OF a Bidirectional Tractor for the primary purpose of snow removal.

WHEREAS, the city’s snow removal operation requires a bidirectional tractor to operate the snow blower, and

WHEREAS, bidirectional tractors are not commonly manufactured anymore and the availability of used models is limited, and

WHEREAS, the situation necessitates the city to secure financing for the purchase of an available bidirectional tractor.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF GORDON, the City Manager is authorized to secure financing not to exceed $50,000.00 for the purchase of a bidirectional tractor, and the Mayor is authorized to sign the purchase agreement.

Passed and approved this 8th  day of February, 2018.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

Since the January council meeting, Councilman Paul has brought some concerns to City Manager Sheridan regarding the solar project at the well field with Genpro Energy. One of the main concerns involves the generators, which are set to kick on if there is ever a lapse in electrical current. The concern is that when the source of electricity is switched due to the solar panels, the generators would kick on causing unnecessary use of the generators. The other concern is that the solar panels are one-phase and the well field is three-phase electricity. The contract with Genpro needs to be reviewed by the city attorney. While this review is being completed, city administration will get the answers to the concerns raised.

Motion by Grant, seconded by Paul to allow Mayor Russell to sign the Sheridan County Public Transportation Agreement with Northwest Community Action Partnership. Ayes: Paul, Russell, Grant, and Evans.

Motion by Grant, seconded by Evans to accept the contract with Chad Edwards for the position of City Manager as presented. Ayes: Russell, Grant, Evans, and Paul. Mr. Edwards first day is tentatively March 4, 2018.

City Manager Jacob Sheridan gave his final manager’s report, including the following items:

1. Concerns were brought to City Manager Sheridan regarding the amount of money the city spends at Husker Auto Parts vs. Hinn’s Auto Supply. Mike Winter and Dan Bishop informed Mr. Sheridan, that the reason for spending more money at Hinn’s Auto Supply is that NAPA has the state contract for the sale of mechanical parts, and Hinn’s Auto gives the city another 10% discount, which makes the total discount approximately 30%.

2. City staff met with Baker and Associates to review the upcoming Lagoon project. Construction date will be late fall, when the lagoons will be drained as much as possible. The next steps are getting bond approval and bids for construction.

3. Hanna Keelan will be hosting two listening sessions for the current housing study. Information is available at the city office.

Motion by Grant, seconded by Paul to go into executive session at 7:35 pm for the purposes of litigation review. Ayes: Grant, Evans, Paul, and Russell.

Council reconvened in regular session at 7:52 pm. With no further business, motion by Paul, seconded by Grant to adjourn at 7:53 pm. Ayes: Evans, Paul, Russell, and Grant.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on February 8, 2018; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting kept continuously current and available for inspection at the office of the City Clerk;  that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings were written from and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk

Published: February 14, 2018