Gordon City Council Minutes March 8, 2018

Gordon City Council Minutes

March 8, 2018

Notice of the meeting was given in advance by publication in the Sheridan County Journal Star, the designated method for giving notice as shown by the affidavit of publication on file in the City Clerk’s office. Agendas of the meeting were simultaneously given to the Mayor and all members of the Council. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order at 6:00 p.m., March 8, 2018 in the Council Chambers of the City Auditorium. The Mayor noted the location of the Open Meetings Laws in the back of the room.

Present: Bounous, Evans, Paul, and Russell.

Absent: Grant.

Also present was Student Liaison Wade Bergman.

Motion by Evans, seconded by Paul, to approve the minutes of the February 8, 2018 meeting. Ayes: Evans, Paul, Russell, and Bounous.

Motion by Evans, seconded by Bounous, to approve the January 2018 Treasurer’s Report. Ayes: Paul, Russell, Bounous, and Evans.

The February 2018 Treasurer’s Report was not available from Gardner, Loutzenhiser, and Ryan.

Motion by Bounous, seconded by Paul to approve the bills. Ayes: Russell, Bounous, Evans, and Paul.

Abbreviations for this legal: EX, Expense; FE, Fee; GR, Groceries; MI, Mileage; RE, Reimburse; RPT, Report; SA, Salaries; SE, Services; SU, Supplies. 

PAID BILLS

RS1152, Grocery Mart, SU, $133.20; RS1153, Pizza Hut, SE, $117.43; RS1154, Shopko, SU, $267.03; EFTPS, Bank of the West, FE, $15.00; EFTPS, Ally, EX, $562.39; EFTPS, Ally, EX, $523.52; EFTPS, Fleet Services, SU, $1,139.21; EFTPS, FNBO, FE, $66.24; EFTPS, NE Dept of Revenue, RE, $3,121.31; 46524, Matthew Hirschinger, RE, $112.95; 46587, Payroll Fund, SA, $27,320.51; 46588, Perpetual Care Fund, RE, $200.00; 46589, Airport Authority, RE, $683.12; 46590, Airport Bond Savings, RE, $775.52; 46591, Amazon.com, SU, $276.52; 46592, BC/BS, EX, $11,664.50; 46593, Family Handyman, SU, $14.98; 46594, Family Circle, SU, $9.99; 46595, Cengage, SU, $196.29; 46596, House Beautiful, SU, $9.97; 46597, Laura Kaye, RE, $19.08; 46598, Library Petty Cash Fund, RE, $48.52; 46599, NWRPPD, SE, $3,526.57; 46600, National Geographic, SU, $39.00; 46601, People, SU, $179.95; 46602, Special Assessment Bond Fund, RE, $958.65; 46603, Xerox, EX, $181.64; 46604, Payroll Fund, SA, $33,148.15; 46605, City of Gordon, RE, $151.38; 46606, Pink Spur, RE, $48.62; 46607, John E Reid & Assoc, SE, $445.00; 46608, Madison National Life, EX, $50.54; 46609, Blackhills Engergy, SE, $2,584.14; 46610, Jacob Sheridan, RE, $29.71; 46611, Sheridan County Clerk, FE, $25.00; 46612, Viaero, SE, $113.62; 46613, USPS, SE, $175.33; 46614, Verizon, SE, $267.38.

Total March Paid Bills: $89,201.96.

UNPAID BILLS

46616, Chris Anderson, RE, $50.00; 46617, C & R Electronics, SE, $283.00; 46618, Baker & Associates, SE, $5,200.00; 46619, Dan Bishop , RE, $50.00; 46620, Jeff Brewer, RE, $50.00; 46621, Shelby Berger, RE, $50.00; 46622, Tony Bishop, RE, $50.00; 46623, Blue360 Media, SU, $67.25; 46624, City of Chadron, EX, $45.00; 46625, Customized Billing, SE, $150.00; 46626, Casey Peterson & Assoc, SE, $14,819.46; 46627, Colton’s Liquor, SU, $1,049.80; 46628, Chad Edwards, RE, $500.00; 46629, First National Bank Omaha, SU, $734.69; 46630, JD Financial, SU, $1,487.23; 46631, Ford Motor Credit, EX, $374.09; 46632, Gordon Memorial, SE, $25.00; 46633, Great Plains Communications, SE, $1,677.62; 46634, Grocery Mart, SU, $31.95; 46635, General Fund Money Market, EX, $3,500.00; 46636, Hinn’s Auto Supply , SU, $1,011.37; 46637, Homestead, SU, $18.97; 46638, Colin Hyatt, RE, $50.00; 46639, Core & Main, SU, $1,074.10; 46640, Husker Auto Parts, SU, $58.55; 46641, Clay Heath, RE, $50.00; 46642, Hanna Keelan, SE, $4,220.00; 46643, Insurance Fund, EX, $13,552.00; 46644, Ideal Linen, SE, $111.46; 46645, Johnson Hardware, SU, $658.91; 46646, CoDee Johns, RE, $50.00; 46647, Gardner, Loutzenhiser, & Ryan, SE, $750.00; 46648, Med Tech Resources, SU, $2,232.84; 46649, NPPD, SE, $6,216.81; 46650, NW Community Action, EX, $99.34; 46651, DHHS Env Health Unit, FE, $40.00; 46652, NE Rural Water, EX, $200.00; 46653, One Call Concepts, SE, $3.00; 46654, Powerplan, SU, $159.47; 46655, Petty Cash Fund, RE, $373.99; 46656, Public Safety Center, SU, $61.21; 46657, Shane Pascale, RE, $50.00; 46658, Rushville Service Center, SE, $177.38; 46659, NE Public Health Env Lab, SE, $386.00; 46660, Sheridan County Court, FE, $17.00; 46661, Stockmen’s Drug, SU, $1,165.48; 46662, Sheridan County Journal Star, SE, $643.39; 46663, Smith King & Simmons, SE, $772.00; 46664, True Value, SU, $294.57; 46665, Timberline, SU, $180.00; 46666, Triangle Electric, SE, $1,521.89; 46667, Westco, SE, $2,344.76; 46668, Water Reserve USDA, RE, $1,716.00; 46669, Water System Impr Project, EX, $17,200.00; 46670, Kevin Wolkins, RE, $50.00; 46671, Keith Wolkins, RE, $50.00; 46672, Xerox, EX, $499.62.

Total March Unpaid Bills: $88,255.20.

Total March Paid Bills: $89,201.96.

Total March Bills: $177,457.16.

Mayor Russell and Mike Winter attended the NPPD Solar Summit in Central City on March 2. Mike Winter was present to discuss the answers he received at the summit. He had concerns on how the solar would affect the generators at the well field in the case of a power outage. He was informed that in the event of a power outage, the solar system would shut down. Mayor Russell also felt that the summit answered some of her questions and stated that she is excited about Gordon’s solar project. The contract with Genpro has been reviewed by City Attorney Dennis King, and several changes have been made to the original contract. During discussion of the project and contract, several concerns that council still has were raised. Motion by Bounous, seconded by Evans to approve the contract with Genpro if the following section is added to the contract and the due date of the invoices changed to 45 days:

The City of Gordon reserves the right to terminate this contract without penalty if the following items are not completed and/or resolved:

1. The City of Gordon needs to negotiate the purchase of additional land around the wells at the well field from the land owner.

2. The City of Gordon needs to secure the financing of the project outlined in this contract.

3. The City of Gordon needs assurance from Northwest Rural Public Power District that the City of Gordon’s electrical rates will not be increased to the degree that the cost savings proposed by this project be eliminated or decreased significantly. A significant decrease in cost savings would be caused by an increase in electrical rates by more than 10 (ten) percent. 

4. Northwest Rural Public Power District must be agreeable to all aspects of this solar project.

Ayes: Bounous, Evans, and Russell. Nays: Paul. Motion carried.

The 2018 (P)ACE contribution to the city was $4,444.43. To date, ACE has contributed $32,620 to the city for a variety of projects. After some discussion, motion by Bounous, seconded by Paul to designate the 2018 funds as follows: $600 for the purchase of a solar light to illuminate the American flag at the cemetery, $500 to repairs at the swimming pool, and the remainder to the purchase of new downtown Christmas decorations. Ayes: Bounous, Evans, Paul, and Russell.

Motion by Evans, seconded by Paul to approve Resolution 2018-05. Ayes: Evans, Paul, Russell, and Bounous.

RESOLUTION 2018-05

A RESOLUTION APPOINTING THE REPRESENTATIVE TO THE PUBLIC ALLIANCE FOR COMMUNITY ENERGY BOARD OF DIRECTORS.

WHEREAS, the City of Gordon, State of Nebraska, is a party to the Interlocal Agreement creating the Public Alliance for Community Energy and, pursuant to the terms of said Agreement, it is the responsibility of the City of Gordon to designate a representative of the City of Gordon to the Public Alliance for Community Energy Board of Directors provided for under the terms of said Agreement.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF GORDON, that the City Clerk is hereby directed to give written notice to the Public Alliance for Community Energy of the appointment of City Manager Chad Edwards as the City of Gordon’s representative to said Board of Directors.

Passed and approved this 8th day of March, 2018.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

Motion by Bounous, seconded by Evans to appoint City Manager Chad Edwards as the primary representative to the Solid Waste Agency of NW Nebraska (SWANN)’s board of directors. Ayes: Paul, Russell, Bounous, and Evans.

Motion by Paul, seconded by Bounous to appoint City Manager Chad Edwards as the primary representative to the Panhandle Area Development District (PADD)’s board of directors. Ayes: Russell, Bounous, Evans, and Paul.

Motion by Paul, seconded by Bounous to appoint City Manager Chad Edwards as the city’s representative to the Panhandle RC&D. Ayes: Bounous, Evans, Paul, and Russell.

Motion by Evans, seconded by Paul to pass Resolution 2018-06. Ayes: Evans, Paul, and Russell. Bounous abstained.

RESOLUTION 2018-06

A RESOLUTION APPROVING THE HOUSING PARTNERS OF WESTERN NEBRASKA TO PROVIDE VETERANS ASSISTED SUPPORTIVE HOUSING AND HOUSING CHOICE VOUCHER PROGRAMS TO THE CITY OF GORDON.

WHEREAS, Housing Partners of Western Nebraska is requesting the support of the City of Gordon for case management and housing rental assistance for homeless veterans and Housing Choice Vouchers for low income individuals and families within the City of Gordon; and

WHEREAS, the City of Gordon recognizes there is a need for veteran’s service and low income rental assistance in our community; and

WHEREAS, Housing Partners of Western Nebraska will be able to provide the Veteran’s Assisted Supportive Housing (VASH) Program and Housing Choice Voucher and has received the approval of the Gordon Housing Authority for this purpose.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Gordon, Nebraska, that the council recognizes the need for case management and housing rental assistance for homeless veterans and Housing Choice Voucher rental assistance for low income individuals and families and approves the Housing Partners of Western Nebraska to provide the VASH and Housing Choice Voucher programs to the City of Gordon.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

The reception for Mike Winter’s retirement will be held March 30, 2018 from 1 pm to 4 pm at the city auditorium. The public is invited and encouraged to attend.

For the city manager report, City Manager Edwards thanked council for the opportunity to serve the City of Gordon. He felt that his first week went very well, and is excited about the upcoming challenges.

With no further business, motion by Bounous, seconded by Paul to adjourn at 6:55 pm. Ayes: Paul, Russell, Bounous, and Evans.

/s/ Kim Buchan 

City Clerk

/s/ Nancy I Russell

Mayor 

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on March 8, 2018; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting kept continuously current and available for inspection at the office of the City Clerk; that such subjects were contained in said minutes of the Mayor and Council of the City of Gordo from which the foregoing proceedings were written from and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk

Published: March 14, 2018