Hay Springs Public School SCHOOL BOARD MEETING MINUTES March 12, 2018

I. Called to order at 6:41pm by Vice President Langford. 

II. Pledge of Allegiance was recited.

III. Posting for Open Meeting Law was pointed out.

IV. Roll Call: Present – Greg Heiting, Shavona Henry, Miriam Kearns, Everette Langford, and Marilyn Reed were present. 

V. Board Member Excusal – A motion was made by Reed and seconded by Henry to excuse member Johnson. VOTE: Y-Heiting; Y-Henry; Y-Kearns; Y-Langford; Y-Reed

VI. Approval of Agenda for March 12, 2018:

A motion was made by Reed and seconded by Heiting to approve the agenda for the March 12, 2018 meeting. VOTE: Y-Heiting; Y-Henry; Y-Kearns; Y-Langford; Y-Reed

VII. Open Forum – 

A. Admin Reports:

1. Superintendent Report –Larel Reimann presented the technology planned purchases. Supt. Lechtenberg reported on the “8 to Great” inservice. There is now a Grateful Hawk page on facebook where you can express your daily gratitudes. Jim Varvel presented on an ICS account which will generate 1.14% interest.

2. Assistant Principal Report – NWEA testing is underway. Parent-Teacher Conferences are scheduled for Thursday. 

3. Activities Director Report – 2018-19 football schedule is set. 

4. Bookkeeper Report – S Langford reported that she and Adriene Kelly will be attending the annual NAEP conference in Grand Island. 

Superintendent Lechtenberg presented the upcoming meetings list.

B. Public Comment – None.

VIII. Discussion Items 

A. Lister Sage: A Greater Good Grant was received for landscaping around Lister-Sage. The electronic door will receive a new key entry system next week. 

B. Beef-Farm to School Lunch Report: Shavona Henry will set-up a meeting. The committee is currently looking for donations of both animals and processing costs.

C. Board Winter Retreat Summary: Several topics were discussed at the retreat: board responsibilities; current schedule; agenda format; activities; number of activities; building/construction; and sales of properties. 

D. Sale of Property: The board plans to have the Butzine house on the market by the end of May.

E. Window Replacement Bids: Chadron Glass sent a proposal ($200,000 for high school building); Ryan Turman’s proposal will be forthcoming; nothing has been received from Circle J. 

F. Finance Committee: Reed reported that there is concern with some outstanding checks that they are working through. Henry questioned the Hawk Store account balance; the General Fund will transfer the insurance money received for loss of Hawk Store inventory; Cashwa bill was for two months. 

XI. Approval of the Minutes – A motion was made by Kearns and seconded by Heiting to approve the February 12th regular meeting minutes as presented. VOTE: Y-Heiting; Y-Henry; Y-Kearns; Abstain-Langford; Y-Reed

XII. Action Items

A. Approval of Account Balances, Financial Summary, Bills, and Payroll – A motion was made by Reed and seconded by Henry to approve the account balances, financial summary, bills and payroll as presented. VOTE: Y-Heiting; Y-Henry; Y-Kearns; Y-Langford; Y-Reed(abstain #6713 & #6714)

‘moments’ captured by Bev $185.63; Abbott, Sandra L $150.00; BE Publishing $749.25; Black Hills Energy $5,380.77; Chadron Community Hospital $352.90; Chadron Hospital Rehab Department $331.20; Culligan $34.50; DAS State Accounting $234.93; Educational Service Unit 13 $4,670.83; Emc Insurance Companies $614.00; Fire & Ice Mechanical $720.89; Great Plains Communications $350.93; Haggerty’s $108.94; Hay Springs Lumber Company $1,501.66; Hay Springs Water Department $322.32; Hencey Plumbing & Hydronic $249.99; Ideal Linen Supply $700.50; JW Pepper & Son, Inc $632.99; Lister-Sage Community Center Operation Accoun $420.00; McGraw-Hill School Education Holdings, LLC $149.60; Munroe-Meyer Institute $160.00; NE Association of School Boards $235.00; Nebraska Public Power Dist. $2,995.74; Nebraska U.C. Fund $200.00; NORM’S NAPA $40.42; Occupational Therapy Services $2,265.31; Protex Central $249.14; Quill Corporation $41.24; Reed, Austin $437.50; Reed, Trent $1,025.00; Sacker’s $316.69; Sandhills News Inc $7.30; U.S. Bank $2,913.97; Xerox Corporation - California $1,539.55;  $30,288.69.

B. Approval of Transfer of Security first funds to ICS account – A motion was made by Heiting and seconded by Kearns to authorize Superintendent Lechtenberg to enter into an agreement with Security First Bank for an ICS account. VOTE: Y-Heiting; Y-Henry; Y-Kearns; Y-Langford; Y-Reed

C. Policy Approval – 

I. Motion for  203.06: A motion was made by Reed and seconded by Heiting to approve Policy 203.06 with the changes made at first reading. VOTE: Y-Heiting; Y-Henry; Y-Kearns; Y-Langford; Y-Reed

II. Motion for 402.5: A motion was made by Henry and seconded by Kearns to word the grievance policy to match the negotiated agreement. VOTE: Y-Heiting; Y-Henry; Y-Kearns; Y-Langford; Y-Reed

III. Motion for Approval of First Reading 100.01: This policy was given a first reading.

IV. Approval of Educational Philosophy of District 102.00: A motion was made by Reed and seconded by Henry to waive the first reading and approve policy 102.00 as presented. VOTE: Y-Heiting; Y-Henry; Y-Kearns; Y-Langford; Y-Reed

D. Motion to Approve E-rate bid – A motion was made by Kearns and seconded by Henry to approve the E-rate bid in the amount of: $10,202. VOTE: Y-Heiting; Y-Henry; Y-Kearns; Y-Langford; Y-Reed

E. Motion to Approve the Renewal of Contracts: A motion was made by Reed and seconded by Henry to approve the contracts as listed. 

F. Executive Session – None.

XII. Items for the Meeting April 9 , 2018 @ 6:30 PM – window bids; technology

XIII. Adjournment – The meeting adjourned at 7:38 pm.

Published: April 11, 2018