Gordon City Council Minutes April 12, 2018

Notice of the meeting was given to advance by publication in the Sheridan County Journal Star, the designated method for giving notice as shown by the affidavit of publication on file in the City Clerk’s office.  Agendas of the meeting were simultaneously given to the Mayor and all members of the Council.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

A meeting of the City Council of the City of Gordon was called to order at 6:00 p.m., April 12, 2018 in the Council Chambers of the City Auditorium.  The  Mayor noted the location of the Open Meetings Laws poster in the back of the room.

Present: Bounous, Evans, Paul, and Russell.

Absent: Grant.

Also present was Student Liaison Hayden Hous.

Motion by Bounous, seconded by Evans to approve the minutes of the March 8, 2018 meeting. Ayes: Evans, Paul, Russell, and Bounous.

Motion by Bounous, seconded by Paul to approve the February 2018 Treasurer’s Report. Ayes: Paul, Russell, Bounous, and Evans.

The March Treasurer’s Report was not available from Gardner, Loutzenhiser, and Ryan.

Motion by Evans, seconded by Paul to approve the bills.  Ayes: Russell, Bounous, Evans, and Paul.

Abbreviations for the legal:  EX, Expense; FE, Fee; GR, Groceries; MI, Mileage; RE, Reimbursement; RPT, Report; SA, Salaries; SE, Services; SU, Supplies.

PAID BILLS

EFTPS, Ally, EX, $562.39; EFTPS, Ally, EX, $523.52; EFTPS, Fleet Services, SU, $479.84; EFTPS, FNBO, FE, $146.37; EFTPS, NE Dept of Revenue, RE, $3,069.51; EFTPS, BOW, FE, $15.00; EFTPS, BOK Financial, EX, $35,100.00; RS1155, Grocery Mart, SU, $354.49; RS1156, Foremost Promotions, SU, $1,283.54; RS1157, Superfoods, SU, $98.00; INS1030, Strong Insurance, EX, $3,640.00; 46615, Payroll Fund, SA, $27,781.75; 46673, Tonya Martinez, RE, $100.00; 46674, EMP, SU, $527.81; 46675, DHHS, FE, $160.00; 46676, DHHS - Licensure Unit, FE, $115.00; 46677, Sandhills, EX, $400.00; 46678, Airport Authority, RE, $610.15; 46679, Airport Bond Savings, RE, $697.54; 46680, Kim Buchan, RE, $500.00; 46681, BC/BS, EX, $11,390.56; 46682, Huskers Illustrated, SU, $64.95; 46683, Ingram, SU, $593.82; 46684, Library Petty Cash, SU, $24.31; 46685, NWRPPD, SE, $2,660.32; 46686, NE City Mng Assoc, FE, $100.00; 46687, Networkfleet, SE, $113.70; 46688, Perpetual Care Fund, RE, $200.00; 46689, Rapid City Journal, SU, $424.57; 46690, Sheridan County Clerk, FE, $16.00; 46691, Smart Apple Media, SU, $184.60; 46692, Special Assessment BF, RE, $863.35; 46693, Xerox, EX, $114.27; 46694, Payroll Fund, SA, $29,032.36; 46695, City of Gordon, RE, $100.00; 46696, Productivity Plus Acct, SE, $130.00; 46697, GVFD, RE, $333.32; 46698, League of NE Municipalities, FE, $145.00; 46699, Madison National Life, EX, $50.54; 46700, Kare Menacher, SE, $100.00; 46701, BH Energy, SE, $2,269.61; 46702, Sandhills, RE, $400.00; 46703, Viaero, SE, $267.98; 46704, USPS, SE, $174.76; 46705, Verizon, SE, $267.38; 46706, Payroll Fund, SA, $28,643.50; 46707, Public Library & Trustee Sect, FE, $80.00.

Total April Paid Bills: $154,909.81.

UNPAID BILLS

46708, Chris Anderson, RE, $50.00; 46709, QLT, SE, $19.55; 46710, Airmethods Advantage, EX, $3,920.00; 46711, Baker & Associates, SE, $6,020.00; 46712, Dan Bishop , RE, $50.00; 46713, Jeff Brewer, RE, $50.00; 46714, Bierschbach, SU, $1,539.20; 46715, Shelby Berger, RE, $50.00; 46716, Tony Bishop, RE, $50.00; 46717, City of Chadron, EX, $45.00; 46718, Customized Billing, SE, $270.00; 46719, Colton’s Liquor, SU, $967.96; 46720, Emergency Medical Products, SU, $240.13; 46721, First National Bank Omaha, SU, $433.58; 46722, JD Financial, SU, $59.90; 46723, Farmer’s Coop, SU, $89.00; 46724, Ford Motor Credit, EX, $374.09; 46725, Great Plains Communications, SE, $1,691.36; 46726, Gall’s, SU, $146.43; 46727, Grocery Mart, SU, $29.04; 46728, General Fund Money Market, EX, $3,500.00; 46729, Hinn’s Auto Supply , SU, $397.32; 46730, Hillyard, SU, $1,182.15; 46731, Colin Hyatt, RE, $50.00; 46732, Core & Main, SU, $3,051.14; 46733, Clay Heath, RE, $50.00; 46734, Insurance Fund, EX, $13,552.00; 46735, Ideal Linen, SE, $111.46; 46736, CoDee Johns, RE, $50.00; 46737, JP Cooke, SU, $57.50; 46738, Jefco Inn, SE, $208.00; 46739, Gardner, Loutzenhiser, & Ryan, SE, $750.00; 46740, Midwest Radar, SE, $160.00; 46741, NPPD, SE, $6,280.61; 46742, NE Total Office, SU, $126.65; 46743, NW Pipe Fittings, SU, $198.54; 46744, NW Community Action, EX, $99.34; 46745, DHHS Divison Public Health, SE, $80.00; 46746, NE Municipal Power Pool, FE, $937.48; 46747, One Call Concepts, SE, $6.06; 46748, Petty Cash Fund, SU, $345.01; 46749, Police Officer Assoc of NE, FE, $15.00; 46750, Shane Pascale, RE, $50.00; 46751, Pit Stop, SE, $1,476.00; 46752, Quill, SU, $133.19; 46753, Respond First Aid, SU, $81.19; 46754, NE Public Health Env Lab, SE, $363.00; 46755, Superfoods, SU, $58.00; 46756, Sheridan County Journal Star, SE, $1,259.91; 46757, Smith King & Simmons, SE, $852.50; 46758, True Value, SU, $250.21; 46759, Triangle Electric, SE, $1,903.20; 46760, Rocky Mountain Air Solutions, SU, $93.60; 46761, Westco, SU, $1,189.80; 46762, Water Reserve USDA, RE, $1,716.00; 46763, Water System Impr Project, EX, $17,200.00; 46764, Kevin Wolkins, RE, $50.00; 46765, Leroy Watson, SU, $150.00; 46766, Wreck A Mended, SE, $1,319.70; 46767, Keith Wolkins, RE, $50.00; 46768, Xerox, EX, $467.16.

Total April Unpaid Bills: $75,966.96.

Total April Paid Bills: $154,909.81.

Total April Bills: $230,876.77.

Ken Costello was in attendance to present the Gordon Community Development Corporation with a donation check for $3,000 to be used toward the completion of the Housing Study being conducted by Hanna:Keelan. Valerie Mann, President of the Gordon Economic Development Corporation, was unable to attend the meeting. Mayor Russell accepted the check on behalf of the Gordon Economic Development Corporation.

Marlin Sandoz, Fuel Grill, is applying for a Specially Designated Liquor License for June 2, 2018 for Gordon Memorial Health Services fund raiser “Bikes, Brew, and Que” that is being held in the Gordon City Park, 312 N. Oak Street. The area that beer will be sold in is 50’ x 50’ and will be enclosed by a fence. ID’s will be checked at the gate, and no beer will leave the fenced in area. Motion by Bounous, seconded by Evans to approve Marlin Sandoz’s application. Ayes: Bounous, Evans, Paul, and Russell.

Lion’s Club members Jerry Hardin and Judy Moss were present at the council meeting. The Mayor and City Council wish to recognize them and the Lion’s Club for the time and effort they put into raising money to replace the downtown American Flags and welcome flags. Jerry Hardin was instrumental in this fund-raising effort. Members have raised enough money to replace all the American Flags, some of the welcome flags, and some of the hardware used to fly the flags. The Mayor and Council thank all members of the Lion’s Club for their donation and the community of Gordon for their generosity.

Motion by Paul, seconded by Evans to allow Mayor Russell to sign the National Police Week Proclamation. Ayes: Evans, Paul, Russell, and Grant.

PROCLAMATION

NATIONAL POLICE WEEK

WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the Gordon Police Department;

WHEREAS, there have been 58,627 assaults against law enforcement officers in 2016, resulting in approximately 16,677 injuries; 

WHEREAS, since the first recorded death in 1791, more than 21,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including one member of the Gordon Police Department;

WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.;

WHEREAS, 360 new names of fallen heroes are being added to the National Law Enforcement Officers Memorial this spring, including 129 officers killed in 2017 and 231 officers killed in previous years;

WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund’s 30th  Annual Candlelight Vigil, on the evening of May 13, 2018;

WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year on May 13-19; 

WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families and U.S. flags should be flown at half staff;

THEREFORE, BE IT RESOLVED that the Gordon City Council formally designates May 13-19, 2018, as Police Week in Gordon, NE, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. Signed this 12th day of April, 2018 in the City of Gordon, State of Nebraska. In witness thereof the seal of the City of Gordon and the signatures of the City are affixed.

/s/ Nancy I Russell

Mayor

/s/ Kim Buchan

City Clerk

City administration and personnel have been working to clean out old obsolete equipment that the city owns. Not only does it take up needed space, the money earned from selling the equipment can be used to purchase needed items for the operation of the city. Motion by Evans, seconded by Bounous to approve Resolution 2018-07. Ayes: Paul, Russell, Bounous, and Evans.

RESOLUTION 2018-07

A RESOLUTION TO DECLARE ITEMS AS SURPLUS PROPERTY

WHEREAS, the City of Gordon has authority to declare items as surplus that are no longer deemed necessary or adequate to properly perform the duties of city government as prescribed by law, and

WHEREAS, the Gordon Police Department requests approval to have the equipment listed below declared as surplus property and sell it by either sealed bid or at public auction.

1. Police Unit G-10

2003 Ford Crown Victoria, VIN #2FAFP71WX3X141199

2. Police Unit G-11

2005 Ford Crown Victoria, VIN #2FAFP71W95X147563

3. Police Unit G-12

2005 Ford Crown Victoria, VIN #2FAFP71WX5X147569

4. Police Unit G-96

Ford Bronco, VIN #1FMEU151V2JLA60510

NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Gordon, Nebraska, that the council does hereby declare these items as surplus property and orders the sale of said items by either sealed bid or at public auction.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

Motion by Paul, seconded by Bounous to approve Resolution 2018-08. Ayes: Russell, Bounous, Evans, and Paul.

RESOLUTION 2018-08

A RESOLUTION TO DECLARE ITEMS AS SURPLUS PROPERTY

WHEREAS, the City of Gordon has authority to declare items as surplus that are no longer deemed necessary or adequate to properly perform the duties of city government as prescribed by law, and

WHEREAS, the Gordon Public Works Department, the Gordon Fire Department, and the Gordon Ambulance Department request approval to have the equipment listed below declared as surplus property and sell it by either sealed bid or at public auction.

1. Street Unit 20 

Lowboy Transport Trailer, Serial #2303501

2. Street Unit 23 (Old Unit #)

1996 Dodge Ram Truck, VIN #1B7HC16X2TS695384

3. Street Unit 22 (Old Unit #)

1996 Dodge Ram Truck, VIN #1B7HC16X9TS708938

4. Street Unit (Unnumbered)

1985 Ford F150 Pickup, VIN #1FTEF14H0FPA20825

5. Street Unit (Unnumbered)

1977 4 ½ Ton Orange Dump Truck, Ident #CCE667V 112119

6. Water Department Unit (Unnumbered)

1983 Ford F250 Pickup, VIN #1FTHF25L4DPB10546

7. Street Unit (Unnumbered)

1960 International Distributor Truck, VIN #B172SB57688E

8. Street Unit 2 (Old Number)

1972 Chevy C-50 Dump Truck, VIN #CCE532V159614

9. 1981 Ford Ambulance, VIN #1FDKE30L6BHA28357

10. Water Department Unit W-2

2001 GMC Sonoma, VIN #1GTCS145X18237259

11. Fire Department Unit (Old) G-31

1967 Ford Pumper Fire Truck, VIN #F75FUB28314

12. Street Unit 5A

1968 International Dump Truck, VIN #468070H852949

13. Water Department Unit W-11

2002 Ford Ranger, VIN #1FTYR14V12PB35955

14. Cemetery Unit C-2 (Old Unit #)

JD 318 1984 Tractor w/Cab Tiller & Snowblower

15. Ambulance Unit G-97 (Old Unit #)

1995 International Cab & Chassis only, VIN #1HTSLAAM6TH244879

16. Street Unit 11A

FMC Street Sweeper 984-4257, Model #1-984

17. Honda 4-Wheeler

18. Yamaha 4-Wheeler

19. Miscellaneous Shop Equipment

a. 500 gallon fuel tank with spillover reservoir 

b. Swisher pull-type lawn mower

c. JD 10” pole saw with extra chains

d. Boy Scout tent

e. Blue Pickup Box Topper

f. White Pickup Box Topper

g. Gas Resinater Heater 

h. Electric Heater

NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Gordon, Nebraska, that the council does hereby declare these items as surplus property and orders the sale of said items by either sealed bid or at public auction.

Passed and approved this 12th day of April, 2018.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

Motion by Evans, seconded by Paul to approve Resolution 2018-09. Ayes: Bounous, Evans, Paul, and Russell.

RESOLUTION 2018-09

A RESOLUTION RENAMING CERTAIN CITY OF GORDON MONEY MARKET ACCOUNTS.

WHEREAS, the City of Gordon has multiple money market accounts, and

WHEREAS, the names of the accounts need to reflect the use of the account, and

WHEREAS, some account names are outdated and do not sufficiently reflect the use of the account, the following accounts with First National Bank require the names to be changed:

1. Ambulance/Overmass – originally named to acquire donations to complete the Automated Weather Observing System (AWOS) at the Gordon Municipal Airport. The funds currently in the account are designated solely for the monthly AWOS maintenance. Therefore, this account should be renamed: AWOS Fund.

2. Water System Improvement Project – originally named to pay expenses related to the Water System Improvement Project. The funds currently are used to pay principal and interest on the city’s Water Bonds and will be used in the future to pay the city’s Sewer Bonds. Therefore, this account should be renamed: Water/Sewer Bond Fund.

3. Water Reserve USDA – originally named to house reserve funds that were a requirement of the USDA, who originally held the city’s Water Bonds. The Water Bonds are no longer with the USDA. Therefore, this account should be named: Water Reserve Fund.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Gordon, Nebraska, that the council does hereby direct the First National Bank of Gordon to rename the above accounts as outlined in this Resolution.

Passed and approved this 12th day of April, 2018.

/s/ Nancy I Russell

Mayor

ATTEST: /s/ Kim Buchan

City Clerk

The City of Gordon Community Clean Up week is April 21 to April 29. There will be a large dumpster located by the Gordon Fire Hall. Residents that need assistance removing larger items may call the city office at 282-0837. 

Choice Gas selection begins tomorrow, April 13, 2018 and runs through April 29.

City Manager Chad Edwards gave council his Manager’s Report including the following items:

1. Solar Project: Public Works Director Dan Bishop has measured the land around the wells, at the well field, which will need to be purchased for completion of the solar project. City Manager Edwards and Mr. Bishop will be meeting with the land owner next week to negotiate the purchase. City officials met with NWRPPD and have worked out all remaining issues with them. Financing will be secured once the needed land is acquired.

2. Decommissioning of the city’s unused wells will start at the beginning of this summer. All needed funds have been acquired through grants. City Manager Edwards had consulted with the city attorney about land owners purchasing the wells and found no issues as long as the wells are completely disconnected from the city’s water supply.

3. City Manager Edwards has been completing training on the city’s GIS system and is working to finalize the asset mapping. By mid-summer all work orders will be completed online through this system.

4. City Manager Edwards is working on job descriptions and will be presenting them to council for approval at the May meeting.

With no further business, motion by Bounous, seconded by Paul to adjourn the city council meeting at 6:25 pm. Ayes: Evans, Paul, Russell, and Bounous.

/s/ Kim Buchan

City Clerk

/s/ Nancy I Russell

Mayor

I, the undersigned, City Clerk for the City of Gordon, Nebraska hereby certify that the foregoing is a true and correct copy of the proceedings had and done by the Mayor and Council on April 12, 2018; that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continuously current and available for inspection at the office of the City Clerk;  that such subjects were contained in said minutes of the Mayor and Council of the City of Gordon from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten working days and prior to the next convened meeting of said body; that all news media requesting notification of the time and place of said meeting and the subjects to be discussed at said meeting.

/s/ Kim Buchan

City Clerk

Published: April 18, 2018