Hay Springs City Council Minutes October 8, 2013


Mayor Ron Housh called the Regular Meeting of the Hay Springs City Council to order at 7:00p.m. Council persons Jerry Matthews, Keith Kearns and Jim Varvel were present. Randy Turman was absent. City Attorney Jamian Simmons was present. It was noted that the Open Meetings Act is posted.

Matthews made motion, Varvel seconded to approve the minutes from the September 10, 2013 Regular Meeting. All voted aye. Motion carried.

Kearns made motion, Varvel seconded to approve the agenda for the October 8, 2013. All voted aye. Motion carried.

Public concerns: Mike Hunzeker presented information regarding the State closure of Walgren Lake over the winter. The community has established the Friends of Walgren Lake committee. The committee has proposed and presented an agreement to the State as to the responsibilities they will take on in order to keep the area open through the winter. The State has not yet responded. 

Department reports were heard: George – Armor coating is done; Gravel has been swept up and piled; Water meters were read; Helped replace a couple water meters; Plowed snow and still helping remove tree branches from snow storm; Aaron - Water: Plowed snow; Moving tree branches; Found another water leak when replacing a meter; Everything is winterized; Pipe is all picked up in park and cemetery; Ran a water sample for the park well; Melvin applied winterguard to cemetery and park to help grass; A residents’ child started a fire in park restroom and toilet paper dispenser; NRWA will do the leak detection test next week – couldn’t be done this week because of the snow storm; Jim Varvel – Nursing Home: No report; Jim Varvel – Finance Committee: No report; Jerry Matthews – SWANN: No report; Randy Turman – Lister-Sage: No report; Ron Housh – Mayor: Submitted disaster declaration through Region 23 due to the snow storm. 


Well Update: The well is shutting off after only 8-9 hours of pumping. Baker’s was contacted to find out why and to reach a solution. It has also started producing very cloudy water that doesn’t clear up after sitting. The motor is building a lot heat. Kearns made motion, Matthews seconded to have Jami write a letter to Baker’s to fix well problems within 30 days. All voted aye. Motion carried.

PADD Update: Jeff Kelley with PADD made a presentation on changes within their organization and also a report of the survey that was mailed to Hay Springs residents. The Council wishes to move forward with the next step.

Part-time help: One application was received. Jim and Ron will address this in the coming week.

Water Loss: The water loss dropped from 18% to 5% this month. Nebraska Rural Water Association was unable to do the leak detection test this week due to the snow storm, but will be here next week.

RV Dump: George and Aaron have looked into two locations as possibilities at or near the RV Park. Either South or East Side. They will do some planning/research and work towards having it open next spring.


Varvel made motion, Kearns seconded to approve claims as presented.

American Funds $410.92; Assurant $188.87; Blue Cross Blue Shield $1573.78; Bluffs $143.88; Data Tech $2276.88; EMC Insurance $2395.55; Enviro Service $88.00; Great Plains Communications $331.91; Hay Springs Lumber $1623.77; HD Waterworks $995.86; Hip Hop $68.00; Ideal $28.43;J&C Lawn Care $36.50; J&L Grocery $34.99; Matt Parrott $299.03; MCI $59.81; NDOR $25.00;NE Public Health Environ $30.00 Nebraska Total Office $70.24; Norm’s Napa $332.30;NDOR $957.32; NWCA $229.00; Northwest Pipe $352.12; NWRPPD $348.02; NPPD $4487.70; One-Call Concepts $6.60; Panhandle Drilling $155.52; Petty Cash $83.31; Postmaster $103.29; Powerplan $288.16; Sackers $356.20; Sandhills News $25.84; Security First $26320.05; Smith & King $210.00; SourceGas $785.56; SWANN $6922.37; Utility Service Co. $676.83; WestCo $286.72.

Treasurer’s Report: Data Tech is currently working on creating a report similar to what the Council has had. It should be available next month.

Engineering for Pleasant View: Aaron presented a diagram of where the water and sewer lines run to the Methodist Parsonage. There was discussion regarding the changes that need to be made to the street to meet the Minimum Standards requirements for grade, crown, curve, etc. Ron will visit with Eddie Buettner and see if he will help with measurements, etc.

Equipment Purchase: Aaron and George asked for an electric pavement breaker to assist their efforts with water leaks, street work, etc. They currently use the loader to break pavement. It would need a generator to run. Consensus of the Council is to table this item.

Airport Well #92-1: This well was drilled in 1992. There has been only minimal maintenance (clay valve, starter) performed. This well has gone from pumping 110 gpm to 70 gpm. Chad from Sargent Drilling thinks there may be a hole in the column. He has advised Aaron not to run this well until testing can be done. Right now the City is down to one well.

Kearns made motion, Varvel seconded to enter into Executive session to protect reputations of personnel at 8:45 p.m. All voted aye. Motion carried.

Matthews made motion, Varvel seconded to exit Executive Session at 9:57 p.m. All voted aye. Motion carried.

Items for next agenda were discussed.

There being no further business, Matthews made motion, and Kearns seconded to adjourn at 10:00 p.m. All voted aye. Motion carried.

Ron Housh


Lesa M. Parker

City Clerk

Published: October 23, 2013