Hay Springs City Council Minutes November 12, 2013


Mayor Ron Housh called the Regular Meeting of the Hay Springs City Council to order at 7:00p.m. Council persons Randy Turman, Jerry Matthews, Keith Kearns and Jim Varvel were present. City Attorney Jamian Simmons was present. It was noted that the Open Meetings Act is posted.

Matthews made motion, Varvel seconded to approve the minutes from the October 8, 2013 Regular Meeting with one correction: Kearns abstained from Item 2, Approval of Minutes. Matthews, Kearns and Varvel voted aye. Turman abstained. Motion carried.

Kearns made motion, Turman seconded to approve the agenda for the November 12, 2013. All voted aye. Motion carried.

Public concerns: Lisa Petersen presented a statement that she has been harassed by residents of Hay Springs and 2013 has been the worst. The harassment has taken place through Androids that make sounds like birds and make insults. There is also Wi-Fi being used and people can see/tell what she is doing in her own home. She has called police and doesn’t want anyone arrested, just wants it to stop. 

Department reports were heard: George – Park cleaned again after snowstorm; Had one funeral; Worked on some alleys; Read water meters; Aaron - Water: Replaced water meter; Picked up park again; Plan on working on water valve tomorrow; Had a meeting with Russ & Brad from Baker’s; Winterized RV Park again; New generator needs work due to rodent/mice/ rabbit damage; Werner Construction damaged a fire hydrant due to use of an incorrect hydrant, it is a $1600 fix. Werner is willing to work with City to share cost. Council wants to submit bill for overtime to Werner; Sandy Perkins – Nursing Home: There is an opening in the Assisted living; Jim Varvel – Finance Committee: Everything looks good; Jerry Matthews – SWANN: Biggest issue has been the tree branches due to the blizzard; Buettner dug hole for cattle disposal due to the storm; Randy Turman – Lister-Sage: Purchased some good used weight equipment; Doing upkeep with score board, sound system; Would like gravel to help keep water from running in East door; Ron Housh – Mayor: Has received two letters: ~Jack Fuhr is volunteering to serve on Pioneer Manor Board until position can be filled. ~Sandy Heesacker submitted a suggestion to name/rename a city street for Corey Mracek. 


Well Update: Russ Colby presented information on the new well. An option may be to install a Variable Frequency Drive as a means to address the flow rate of the pump. Also the cloudy water that was apparent will continue to be monitored.

Matthews made motion, Turman seconded to enter executive session at 7:50 p.m. to discuss legal matters regarding the new well. All voted aye. Motion carried.

Matthews made motion, Kearns seconded to exit executive session at 8:19 p.m.

Per Jami, no action is going to be taken out of Executive Session. The City is inclined to accept the offer from Layne, however, the City wants to have water tests done to identify the cloudy water issue first.

PADD Update: Varvel presented a form letter for the Council’s approval to move forward with the financial survey as the next step in this grant process. Consensus of the Council is to have Jim move forward with it. 

Water Loss: It was windy when Nebraska Rural Water Association was scheduled to perform the leak detection test. It will be rescheduled..


Varvel made motion, Turman seconded to approve claims as presented.

American Funds $453.78; Armstrong Extinguisher $253.00; Assurant $188.87; Blue Cross Blue Shield $1573.78; Bluffs $18.46; Caselle, Inc. $503.67; City of Gordon $106.64; Data Tech $5664.47; DHHS $115.00; EFTPS $2016.27; EMC Insurance $2624.74; Farmers $78.13; FALCO $1407.33; Great Plains Communications $267.45; Hay Springs Lumber $590.38; Hip Hop $109.30; Ideal $56.86; J&L Grocery $12.08; Lawson $364.11; MCI $59.91; NDOR $920.67;NE Public Health Environ $38.00; Ne Munic Clerk Assoc $15.00; Nebraska Total Office $200.10; Norm’s Napa $687.94; NWCA $229.00; Northwest Pipe $2664.11; NWRPPD $664.77; NPPD $3391.00; One-Call Concepts $8.45; Posts Go $100.00; Petty Cash $86.31; Postmaster $347.31; Powerplan $959.94; Sackers $649.40; Sandhills News $171.58; Security First $1355.00; Smith & King $220.00; SourceGas $419.17; SWANN $6764.66; Toof’s Diesel $116.04; Utility Service Co. $676.83; Ward Lab $72.00; WestCo $106.68.

Varvel made motion, Matthews seconded to approve October’s Treasurers Report. All voted aye. Motion carried.

Walgren Lake: Clean-up day has taken place and was successful; Paper work has been done with the State. Pat O’Brien with Upper Niobrara National Resources District is also working with the Friends of Walgren Lake Committee. Pat will be presenting his NRD Board with possibility of taking over operation of Walgren Lake. Pat has ideas: Would like a ‘classroom’ for presentations to schools, etc. Pat would also like to use ‘leftover’ trees from their annual tree sales to plant at the lake. He would also like this to be a cooperative effort with local communities, not just to be on the NRD. It will have to be a ‘legislative act’ to transfer ownership from the State to the NDR.

Street Signs: Mikala Reimer was unable to stay for this portion of the meeting. She submitted a request that ‘Children Playing’ signs be posted on 2nd Street between Beaver Road and N. Post. The cost for a sign/post/labor would be approximately $130.00. An option would be to move a sign from N. 4th to N. 2nd. Other options were also discussed. The Council consensus is to move a sign.

Sunset Heights Board Member: Mayor Housh recommended Kathy Frimann to fill the vacant position. Matthews made motion, Kearns seconded to approve Kathy Frimann as board member for the Sunset Heights Board. All voted aye. Motion carried.

Pioneer Manor Board Member: No recommendation was made. Jami will check into the statutes and by-laws if a resident can fill a vacant board position. 

Varvel made motion, Turman seconded to participate in the Great American Clean-Up for May 2014. All voted aye. Motion carried.

Varvel made motion, Turman seconded to enter into Executive session to protect reputations of personnel at 9:08 p.m. All voted aye. Motion carried.

Varvel made motion, Kearns seconded to exit Executive Session at 9:17 p.m. All voted aye. Motion carried.

Kearns made motion, Varvel seconded to approve a 1 ½ % COLA increase for full-time employees effective the first pay-period of December. Any employee who has received additional certification since their last raise will receive 3 ½ % raise. All voted aye. Motion carried. 

Mayor Housh recommended Marlene Russell to fill the part-time as needed position at $8.00/hour. 

Items for next agenda were discussed.

There being no further business, Matthews made motion, and Varvel seconded to adjourn at 9:23 p.m. All voted aye. Motion carried.

Ron Housh


Lesa M. Parker

City Clerk

Published: November 27, 2013