Hay Springs City Council Minutes April 8, 2014


Mayor Ron Housh called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m. Council persons Randy Turman, Keith Kearns, Jerry Matthews and Jim Varvel were present. City Attorney Jamian Simmons was absent. It was noted that the Open Meetings Act is posted.

Varvel made motion, Turman seconded to approve the minutes from the March 11, 2014 Regular Meeting. All voted aye. Motion carried.

Varvel made motion, Kearns seconded to approve the agenda for the April 8, 2014 meeting. All voted aye. Motion carried.

Public concerns: None.

Department reports were heard: George – Streets: Had two funerals; Getting mowers ready; Getting street sweeper ready; Read meters; Started grading alleys, getting ready to gravel them; Started hauling gravel. Aaron - Water: New well is in service; Picked branches up in the park; Getting mowers ready; Water samples; Put labeling signs up at wells; Worked on curb-stop to get it shut off; Getting ready to clean sewers and pool; Discussed placement of RV dump at RV park Krystyn Turman – Nursing Home: Facility is doing well Census is down a little – have sent some residents home as their health improved; Jim Varvel – Finance Committee: Had a couple questions that were answered; Keith Kearns – SWANN: Reviewed delinquent accounts; A neighbor offered to purchase a piece of SWANN land – offer declined; Tentatively approved engineering for the five year plan; Randy Turman – Lister-Sage: Meeting will be next week; Ron Housh – Mayor: No report. 


Well Update: Well is up and running. The Settlement Agreement has been signed and sent back to Baker and Associates. Buettner Construction will move the generator pad when the weather warms up.

PADD Update: Survey should be coming out any day. Randy gave an overview of the survey he received: it asks for rather general information including household income. The Council encourages everyone to complete and return the surveys so the community has a better chance of receiving grant funds. 

Baseball/Softball Fields: Parents have questioned Mayor Housh who is responsible for field maintenance. The City mows. It is up to the parents to spray, paint lines and otherwise maintain the fields. The City can place dirt in the low spots for Mike Jancik to level out. Puncture vine has been peeled back and will be picked up soon. One bank of lights is not working. 

Water Loss: Reports were presented for water pumped compared with water sold for the last three months. There has been a difference by up to 37%. It is a priority to find out where the problem is in the next 30 days. Aaron will change the meter at the Lister-Sage.

Summer Help: Three applications have been received for summer help. Consensus of the Council is to hire two people. Mayor will handle.


Turman made motion, Varvel seconded to approve claims as presented. All voted aye. Motion carried. 

American Funds $430.48; Assurant $188.87; Blue Cross Blue Shield $1605.59; Bluffs Sanitary $104.82; Bomgaars $265.23; EFTPS $1786.85; EMC Insurance $2624.74; Enviro Service $130.00; Farmer’s Coop $581.48; FALCO $4271.50; Great Plains Communications $267.94; Hay Springs Lumber $2512.10; Henkens Equipment $670.82; Hip Hop $70.75; Ideal $28.43; MCI $60.60; Michael Todd $87.67; NPPD $3198.15; Nebraska Total Office $193.94; Norms NAPA $167.38; NWCA $229.00; Northwest Pipe $104.36; NWRPPD $96.00; One-Call Concepts $2.20; Panhandle Drilling $391.76; Petty Cash $74.15; Postmaster $101.66; Sackers $234.34; Sandhills News $92.18; Smith & King $585.00; SourceGas $1677.22; SWANN $7156.42; USA Bluebook $37.73; Utility Service Co. $676.83; WestCo $87.12.

Matthews made motion, Varvel seconded to approve March’s Treasurers Report. All voted aye. Motion carried.

Olsson and Associates: Jerry Hain couldn’t make it tonight. The Lane-Mile report is late but should be coming. The contract needs signed to employ the services of Olsson and Associates.

Ameritas: Dallas Watkins presented information on refinancing the current USDA loans from the water project. The City could potentially save $44,000 - $55,000 over the next 16 years. The payment would be a little higher, but the interest would be 1 – 1 ½ % less over the term. Kearns made motion, Matthews seconded to go ahead with Ameritas with the bond issue. All voted aye. Motion carried.

NWCA Handi-bus: Karen Eisenbarth presented a funding request for Sheridan County Public Transportation System. The monthly payment of $229 will remain the same. They have started a $1.00 boarding fee for each ride provided. Turman made motion, Keith seconded to continue with the NWCA Handi-bus program. All voted aye. Motion carried.

Sunset Heights: Mayor Housh read the letter sent by Jeanie Ashley and recommended her suggestions for Board Appointment. Varvel made motion, Turman seconded to approve Dee Belina and Rick Schneider to the Board of Commissioners for Sunset Heights. All voted aye. Motion carried.

Move Keno Funds: Kearns made motion, Matthews seconded to postpone until next month. All voted aye. Motion carried.

Spring Clean-up Day: It is the consensus of the Council to set May 3-May 10 for the community Spring Clean-up. One dumpster will be placed near the firework stand. 

Pool Rates: It is the consensus of the Council to leave pool rates the same as last year.

Fly-in: The City does not wish to sponsor an event. However, the local aviation group may sponsor an event if they choose to.

Sewer Lagoons: There is an individual with a business who is dumping in the #3 lagoon. It was noted that said person could be dumping inappropriate waste in the lagoons that could potentially cause harm/problems. It was also noted that the local residents pay for sewer service, and that any outside person should also pay for the use of the lagoons. The Council decided there will be not more outside sources allowed to dump in the lagoons.

Turman made motion, Kearns seconded to enter into executive session at 8:36 to protect reputations of individuals. All voted aye. Motion carried.

Turman made motion, Kearns seconded to exit executive session at 9:03. All voted aye. Motion carried.

Items for next agenda were discussed. 

There being no further business, Turman made motion, and Kearns seconded to adjourn at 9:08 p.m. All voted aye. Motion carried.

Ron Housh


Lesa M. Parker

City Clerk

Published: April 23, 2014