Hay Springs City Council Minutes May 13, 2014


Mayor Ron Housh called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m.  Council persons Randy Turman, Keith Kearns, Jerry Matthews and Jim Varvel were present. City Attorney Jamian Simmons was present.  It was noted that the Open Meetings Act is posted.

Varvel made motion, Turman seconded to approve the minutes from the April 8, 2014 Regular Meeting.  All voted aye.  Motion carried.

Varvel made motion, Kearns seconded to approve the agenda for the May 13, 2014 meeting.  All voted aye.  Motion carried.

Public concerns:  None.

Department reports were heard:  George – Streets:  Had two funerals; Moved snow; Weed and feed applied; Read meters; Graded and graveled a couple of alleys.  Aaron - Water: Worked on water meters; Took water samples; Jeff with HOA was here today to make adjustments; There is discrepancy between meter reading and SCADA system reading; Having Layne come to check meter accuracy.  Weed and feed applied; Cleaning sewers; Cleaned snow; Pool is being cleaned.  Mayor Housh mentioned Cemetery looks good  Krystyn Turman – Nursing Home:  Facility is doing well, only two beds are open; State representative will be coming so may b moving daycare site downtown; May be renting old building; Jim Varvel – Finance Committee: Everything looks fine; Jerry Matthews – SWANN:  Meeting will be this Thursday; One person was awarded for 20 years of service;  Randy Turman – Lister-Sage:  Meter was changed; Keys are working well; Floor will be refinished soon; Ron Housh – Mayor: Park and cemetery are looking good.  


Well Update:  Well is complete and settlement has been made.

PADD Update: Haven’t received many surveys back – Need more responses to be eligible for grant funds. The City will continue to move forward as planned.  PADD will be instructed to resend surveys as needed. 

Ameritas:  Dallas Watkins presented additional information regarding the bonds.  The Council decided to go ahead with the refinancing.  

Ordinance #14-01:  Kearns made motion, Turman seconded to waive the three readings of the Ordinance.  All voted aye.  Motion carried.

Varvel made motion, Turman seconded to approve Ordinance #14-01:  An ordinance authorizing the issuance of general obligation water refunding bonds, series 2014 of the City of Hay Springs, Nebraska, in the principal amount of two hundred eighty-five thousand dollars ($285,000) to refinance certain outstanding indebtedness of the City which was incurred to pay the costs of constructing additions and improvements to the waterworks plant and distribution system of the City; prescribing the form of said bonds; providing for a sinking fund and for the levy and collection of taxes to pay said bonds to the extent not paid from other sources; providing for the sale of the bonds and authorizing the City of enter into a bond purchased agreement; authorizing the delivery of the bonds to the purchaser; providing for the disposition of the bond proceeds and ordering the ordinance published in pamphlet form.  All voted aye.  Motion carried.

Sewer:  There needs to be start-up maintenance done.  There was discussion regarding some of the things that need done.

Keno Transfer:  The Council wants to look at the specific expenses paid for from Keno funds.

Water Loss: Information compiled was presented.  Gordon is fighting the same water loss problem, as are most of the neighboring towns.  Some of them do not keep track of their losses.  Options were discussed.  Aaron was instructed to start by having well meters rebuilt then start changing the larger customer meters.  The Council also wants a parallel meter tester purchased and for residential meters to begin being tested.


Kearns made motion, Varvel seconded to approve claims as presented. All voted aye.  Motion carried. 

American Funds $408.34; Arnold Pool $2081.72; Assurant $188.87;  Blue Cross Blue Shield $1605.59; Bluffs Sanitary $654.61; Dean and Linda Huckfeldt $109.50; EFTPS $1767.56; EMC Insurance $2624.77; Farmer’s Coop $68.99; Great Plains Communications $267.62; Hay Springs Lumber $1163.10; HD Waterworks $511.20; Hills Materials $6074.28;  Hip Hop $175.75; Ideal $28.43; J&C Lawn $507.64; J&L Grocery $9.81; Lawson $345.55;  Layne Christensen $28149.59;  MCI $60.42; Municipal Supply $1026.48;  Neb Dept of Rev $1492.42; Neb Pub Health $15.00; NPPD $3176.83; Nebraska Total Office $200.99; Norms NAPA $508.98; NWCA $229.00; Northwest Pipe $2183.32; NWRPPD $994.99; One-Call Concepts $9.95; Panhandle Clerk’s Assoc $10.00;  Panhandle Drilling $50.70; Petty Cash $72.72; Postmaster $152.70; Sackers $314.51; Sandhills News $506.56; Smith & King $605.00; SourceGas $1318.41; SWANN $7074.15; The Scoular Company $4134.48;USA Bluebook $631.03; Utility Service Co. $676.83; WestCo $113.00.

Varvel made motion, Turman seconded to approve April’s Treasurers Report.  All voted aye.  Motion carried.

Turman made motion, Kearns seconded to approve a Special Designated Liquor License for the Legion’s June 7th Stag.  All voted aye.  Motion carried.

Clinic Roof:  The roof is leaking and needs repaired.  A materials estimate was presented for $4294.69.  There is tin in the South shop for the City Hall roof.  Jami will check if bids have to be sought for labor of fixing the roofs. 

Items for next agenda were discussed.  

There being no further business, Turman made motion, and Kearns seconded to adjourn at 8:25 p.m.  All voted aye.  Motion carried.

Ron Housh


Lesa M. Parker

City Clerk

Published: May 21, 2014