Hay Springs City Council Minutes June 10, 2014


Mayor Ron Housh called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m.  Council persons Randy Turman, Jerry Matthews and Jim Varvel were present. Keith Kearns was absent. City Attorney Jamian Simmons was present.  It was noted that the Open Meetings Act is posted.

Turman made motion, Matthews seconded to approve the minutes from the May 13, 2014 Regular Meeting.  All voted aye.  Motion carried.

Turman made motion, Matthews seconded to approve the agenda for the May 13, 2014 meeting.  All voted aye.  Motion carried.

Public concerns:  None.

Department reports were heard:  George – Streets:  Has done a lot of mowing; two funerals; Helped Aaron with painting and water line; The state brought two loads of cold mix and will be bringing a load of salt/sand

Keith Kearns arrived at 7:06 p.m.

Aaron - Water: Mowed; Memorial Day preparation done; Water samples collected; Found out we can run all three wells at the same time through Static and Draw-down readings; Painted plumbing at the wells; Lagoons are running; Another rip-rap section is caving at the lagoons; Worked on water line; Ball-valve broke at meter socket at the Clinic – has been replaced; Cleaned sewers; Water loss is 24%, which is better than previously; Pump for the pool has been ordered; Austin doing well mowing parks; Melvin working well when he can;    Krystyn Turman – Nursing Home:  No report; Jim Varvel – Finance Committee: No concerns; Jerry Matthews – SWANN:  Received a grant to partially take care of branches that come down during storm.;  Randy Turman – Lister-Sage:  Backflow has quit leaking; Need a gutter fixed on East side of building;  Ron Housh – Mayor: Cemetery, parks and ball fields look good.  


Well Update:  Generator needs relocated yet.  The rest of the well has been paid for.

PADD Update: The over-sample and survey has been re-sent. 

Ameritas:  Will be closing on bonds June 13, 2014.  

Keno Transfer:  Lesa will complete the transfer needed.


Varvel made motion, Turman seconded to approve claims as presented. All voted aye.  Motion carried. 

American Funds $418.54; Arnold Pool $1023.45; Assurant $188.87;  Blue Cross Blue Shield $1605.59; Bluffs Sanitary $802.88; Bomgaars $24.99; EFTPS $2813.59; EMC Insurance $2624.74; Farmer’s Coop $280.00; Flags USA $298.00; Great Plains Communications $268.15; Hay Springs Lumber $503.09; Hip Hop $104.75; Ideal $28.43; J&L Grocery $10.54; MCI $60.02; Municipal Supply $206.29; NDEQ $18909.37;  Neb Pub Health $30.00; NPPD $2979.89; Nebraska Total Office $39.72; Norms NAPA $129.00; NWCA $229.00; Northwest Pipe $594.34; NWRPPD $32.00; One-Call Concepts $7.00;  PADD $286.16; Panhandle Drilling $60.64; Petty Cash $147.54; Postmaster $153.04; Sackers $359.20; Smith & King $260.00; SourceGas $848.66; SWANN $7227.63; The Lifeguard Store $203.53; Utility Service Co. $676.83; Ward Laboratories $126.25; WestCo $771.89.

Varvel made motion, Matthews seconded to approve May Treasurers Report contingent upon answers regarding the Revenue column.  All voted aye.  Motion carried. 

Friendly Festival SDL:  Turman made motion, Kearns 2nd to approve a Special Designated Liquor License for the Silver Dollar for Friendly Festival on August 22 and 23.  All voted aye.  Motion carried.

Clinic Roof Bid:  One bid was received and opened from Faker Construction and Plumbing out of Gordon.  Bid is for $6350.  The bid states the City will be added on to the Baker Constructions’ insurance.  Kearns made motion, Turman seconded to approve the bid contingent upon the contractor obtaining a bond as stipulated in the Request For Bid.  All voted aye.  Motion carried.

Vacant Property Bids:  None received.  City employees can mow and the City can still assess liens against the properties.

Region 23 Code Red:  Kearns made motion, Matthews seconded to notify Region 23 that the City will opt out of the Code Red Emergency Notifications Weather Warning.  All voted aye.  Motion carried.

Water Line and Review Ordinance #6-206:  There was discussion regarding how the City has previously done things, as far as 40 years back and how that lines up with how the ordinance reads.  The consensus of the Council is to leave the ordinance as is.  The homeowner currently doing work will be advised the water line is his responsibility from the Main.  Jami will review the Statutes listed in the ordinance.  Item tabled.  

Airport Hanger:  Jim Budd would like to lease the old DeCastro hanger.  It needs some repairs.  He would like to do the repairs for a reduced lease payment.  Keith made motion, Matthews seconded to ask Mr. Budd to submit an estimate for repair costs and proposal for a lease.  All voted aye.  Motion carried.

Initiative Petition for At-Large Voting:  No action taken.

Swimming Pool Pump:  Pump has been ordered.

Hazard Mitigation:  Scott DeCoste will be asked to be the representative again.

Varvel made motion, Kearns seconded to enter Executive Session at 8:34 p.m. to protect the Reputations of those involved.  All voted aye.  Motion carried.

Varvel made motion, Kearns seconded to exit Executive Session at 8:56 p.m.  All voted aye.  Motion carried.

Items for next month’s agenda were discussed.  

There being no further business, Matthews made motion, and Turman seconded to adjourn at 9:00 p.m.  All voted aye.  Motion carried.

Ron Housh


Lesa M. Parker

City Clerk

Published: June 25, 2014