Hay Springs City Council Minutes July 8, 2014


Jim Varvel called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m. Council persons Randy Turman, Keith Kearns, Jerry Matthews and Jim Varvel were present. Ron Housh was absent. City Attorney Jamian Simmons was absent. It was noted that the Open Meetings Act is posted.

Turman made motion, Kearns seconded to approve the minutes from the June 10, 2014 Regular Meeting. All voted aye. Motion carried.

Matthews made motion, Turman seconded to approve the agenda for the July 8, 2014 meeting. All voted aye. Motion carried.

Jami Simmons arrived at 7:02 p.m.

Public concerns: None.

Department reports were heard: George – Streets: Have been fixing pot holes; Helped with water line; Swept Main street; Have mowed; Met Jerry Hain, the new street superintendent; Read meters; Aaron - Water: Mowed lagoons; Read meters; Talked with Jerry Hain from Olsson Associates about the disrepair of rip-rap at the lagoons; Collected a bad water sample for Coliform so had to send a public notice to City residents; two more sewers cleaned; Raised a couple more manholes; Replacing the pump at the pool did not fix the problem – thinking the pits need rebuilt. Will check into who can do this; Repaired sink-hole on Main Street; Changed out meters at Pioneer Courts; Krystyn Turman – Nursing Home: Operations are going well; There are only two beds empty now; Jim Varvel – Finance Committee: No report; Jerry Matthews – SWANN: Only meet every other month during the summer; Short on large roll-off dumpsters; Randy Turman – Lister-Sage: Northeast walk-out door leaked with the last big rain; Cement needs dropped down below the door threshold; Ron Housh – Mayor: No report. 


Well Update: Settlement is complete. The generator pad needs moved yet. The state won’t close file until cement pad is moved.

PADD Update: 101 surveys have been received; 171 are needed. PADD will likely go door to door with remaining surveys. 

Old Airport Hanger: Waiting for estimate of repairs from Jim Budd. 

Water Loss: Water loss last month was 3% higher than the previous month. Pioneer Courts meters have been changed which should help for the coming month. The accuracy test was completed on the new well. It came back 90% accurate. The new well is still pumping cloudy/clay at times.


Kearns made motion, Turman seconded to approve claims as presented. All voted aye. Motion carried. 

American Funds $209.14; Arnold Pool $229.00; Assurant $191.57; Barbara McCartney $355.00; Bauerkemper’s $94.50; Blue Cross Blue Shield $1605.59; Bluffs Sanitary $761.54; Bomgaars $67.75; EFTPS $1600.01; EMC Insurance $2743.02; Great Plains Communications $319.09; Hay Springs Lumber $597.52; HD Supply $2337.45; Hip Hop $266.00; Ideal $28.43; J&L Grocery $16.31; Lawson $75.20; MCI $60.25; Neb Pub Health $674.00; NPPD $3508.10; Nebraska Total Office $40.00; Norms NAPA $105.97; NWCA $229.00; Northwest Pipe $1169.67; NWRPPD $199.40; One-Call Concepts $6.30; PADD $441.80; Panhandle Drilling $197.74; Petty Cash $102.85; Postmaster $319.69; Roberts Electric $59.44; Sackers $633.82; Sandhills News, Inc. $187.04; SourceGas $2050.58; SWANN $7166.30; USA Blue Book $631.03; Utility Service Co. $676.83;WestCo $204.25.

Matthews made motion, Turman seconded to approve May and June Treasurers Reports. All voted aye. Motion carried.

July 4th Fly-in: David Carlson reported that 150-175 were served breakfast. Fourteen planes flew in for the event. The airport committee donated $200 from their proceeds.

Trustee for Dorothy Anderson Trust: Turman made motion, Kearns seconded to appoint Fred Jungck as the Successor Trustee for the Dorothy Anderson Trust. All voted aye. Motion carried. 

Ordinance #2-603 Review: Will put on the agenda next month for approval. The Council consensus is to sent the 1st notice through regular mail and a second notice through registered mail until ordinance is changed next month. 

Ordinance #6-206: Discussed changes needed to be made regarding Installation Requirements. Jami will fine-tune the ordinance Aaron proposed and will bring it back next month.

Direct Deposit Payroll: Discussed options for direct deposit of payroll. 

Bill Approval for 218 S. Chambers: Aaron presented estimate compared the final bill for the water line. The work is all done, installed and in service. Matthews made motion, Kearns seconded to give the resident 30 days to pay the bill. 

Ordinance #1-203: There was discussion regarding separation of duties. Kearns made motion, Matthews seconded to go into executive session at 8:17 p.m. to protect reputations. All voted aye. Motion carried.

Turman made motion, Kearns seconded to exit executive session at 8:37 p.m. All voted aye. Motion carried.

The Council is requesting a time study on office duties due by noon on August 8, 2014. 

Items for next month’s agenda were discussed. 

There being no further business, Turman made motion, Matthews seconded to adjourn at 8:40 p.m. All voted aye. Motion


Jim Varvel


Lesa M. Parker

City Clerk

Published: July 23, 2014