Hay Springs City Council Minutes August 11, 2015


Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:02 p.m. Council persons Luke Marcy, Jim Varvel and Keith Kearns were present. Marcella Hale was absent. City Attorney Jamian Simmons was absent. It was noted that the Open Meetings Act is posted.

Kearns made motion, Varvel seconded to approve the minutes from the July 14, 2015 Regular Meeting. All voted aye. Motion carried.

Varvel made motion, Kearns seconded to approve the agenda for the August 11, 2015 meeting with the change of moving Item #6 under Old Business to Item #4 under Old/New Business. All voted aye. Motion carried. 


Pool Improvement Committee: Fundraising is up to approximately $104,000. They have started selling bricks as a fundraiser also. There are improvements being seen with the pool employees. 

Kearns made motion, Marcy seconded to approve a Special Designated Liquor License on October 24, 2015 for the Oktoberfest fund raiser for Lister-Sage. All voted aye. Motion carried.

Clinic Remodel: Make Harris, Jerry Madsen and Rob Schlimgen presented information on remodeling the medical clinic. There was extensive discussion regarding the roof repair, possible water damage and deterioration and possible mold and mildew. Their opinion is the roof is not fixable, but needs replaced completely at probably $50,000-$60,000 cost. The Council’s consensus is to have the hospital’s engineer, Schlimgen Design Consultants, draw up an opinion and price for the City to replace the roof. 

Well on Ron Hank’s Property: Ron Hanks was available to discuss the possibility of the City obtaining several more feet on one side of the well. Kearns made motion, Marcy seconded to move forward with the previous purchase agreement for the amount of $500.00. All voted aye. Motion carried.

Public concerns: Sheridan County Journal Reporter asked if Hay Springs would be interested in going together with Gordon and Rushville and building one pool as the other two towns are also looking building pools in the next couple of years. The Council discussed briefly and decided they are not interested. Jami Simmons stated she was contacted by the sheriff’s department regarding and address argument between neighbors on South Miller. Jami advised the City to leave our addresses as they are and let the neighbors settle the dispute in a civil suit if they choose. 

Department reports were heard: George – Streets: Two funerals; Painted parking stripes at Lister-Sage; Mowed airport and drainage ditches; Helped Aaron at the lagoons; Aaron - Water: Funerals; Collected water samples; Mowed lagoons and wells; Pivot has some issues and was shutting itself down, but is going again; Replaced brass fittings at the pool due to deterioration; Will start watering the parks; Helped residents with water leak and sewer problem; Will be getting ready for Friendly Festival.; Lesa – Sent out water bills; Shut-off notices; Took 1 week of vacation; Funds Allocation as needed; Jim Varvel – Nursing Home: The board is looking for another member; Jim Varvel – Finance Committee: Everything is in order; Keith Kearns – SWANN: Reviewed bill and expensed for the last two months; Addressing tree chipping; Jim Varvel – Lister-Sage: Oktoberfest fundraiser is coming up; Richard McKay – Mayor: Trying to stay on top of things; Had a special pool meeting with pool employees and observing more what in going on..


Pool Bids Opened: Two very good bids were received: Fuller Construction for $303,000 and 200 days for the project and Mack Construction for $297,000 and 270 days to project completion. The Council decided the time frame was most important and decided to accept the bid from Fuller Construction. The Pool Committee has raised approximately $104,000 to date. The City has currently pledged $75,000. Kearns made motion, Varvel seconded to accept the bid from Fuller Construction for $303,000 based on the 200 day completion time frame. All voted aye. Motion carried. 

Kearns made motion, Marcy seconded to accept the proposed Finance Plan with additional funds raised by the Pool Committee to be applied to reduce the amount to be borrowed by the City. Marcy and Kearns voted aye. Varvel Abstained. Motion carried. 

Animal Control Officer Bid: The City employees are not interested in working animal control. George reported he had another cat killed in the same manner as the other cats have been. This item has been addressed as far as the Council can. No action taken. 

PADD Update: The Council will need to create a Planning Committee. Richard conveyed he has been accused of signing the City away by signing the application for the Comprehensive Plan. It was discussed that the City had a Comprehensive Plan in the late ‘90’s and it needs updated for the City to be grant eligible.

Water Loss Report: Water loss has decreased to 20%. Will hopefully have another resident fix their water line within 45 days which should also help.

Lagoons: There was much discussion regarding repairs to the lagoon ponds. Jesse with Olsson Associates has been out to look at them.

Water Run-Off from Lister-Sage/Baker Street Drainage: Jesse with Olsson Associates looked at the drainage problem and advised the East drainage of the parking lot at Lister-Sage needs moved. He estimated a cost of $50,000 to fix third street to funnel run-off down baker street from Lister-Sage. George suggested pouring some concrete into the alley potholes to get the alley open again. 

Back-Flow: The tester is still needed. Aaron was advised again to work this into the next year’s budget. Varvel made motion, Marcy seconded to approve the purchase the backflow testing device for $1000.00. All voted aye. Motion carried.

Water Sounder: Kearns made motion, Varvel seconded to approve purchase of the sounder. All voted aye. Motion carried.


Varvel made motion, Marcy seconded to approve claims as submitted. All voted aye. Motion carried. 

American Funds $422.76; Arnold Pool $671.35; Assurant $228.42; Baker & Assoc $900.00; Bauerkemper’s $209.98; Blue Cross Blue Shield $1721.90; Bluff’s $676.10; Christmas Light Committee $1000.00; Croell Redi-Mix $789.91; EFTPS $3959.78; EMC Insurance $2835.11; Farmer’s Coop $55.80; Great Plains Communications $358.64; Hay Springs Lumber $590.99; HD Supply $212.58; Hip Hop $51.00; Ideal $29.75; J&L Grocery $11.98; Hewgley Assoc $25460.00; Lawson $865.70; MARC $379.50; Marianne Hanks $59.20; MCI $60.53;; NDOR $863.11; Ne Pub Health $34; Nebraska Total Office $35.00; Norms Napa $357.13; NWCA $229.00; NWRPPD $253.44; Northwest Pipe $2882.68; NPPD $4381.90; Olsson Assoc $100.00; One Call $6.65; Panhandle Drilling $8.52; Petty Cash $54.55; Postmaster $99.75; Pine Ridge Land $1289.00; Sackers $448.04; Sandhills News $52.92; Smith, King and Simmons $67.50; Sorenson Irrigation $236.40; SourceGas $2407.11; SWANN $6844.88; Universal Athletic $750.00; Utility Service Co. $676.83; Ward Laboratories, $53.00; WestCo $85.30.

Varvel made motion, Kearns seconded to approve July Treasurers Report. All voted aye. Motion carried.

Livestock Within City Limits: The issue has been removed. No action taken.

Mandatory Water Connection: There is a home within City limits on North Post that is not connected to City water but is using the sewer connection. The residents have not been in to complete a service order to have these services connected. Because of the past issues, Jami will send the property owner a notice. 

Premises Connected to City Sewer but not City Water: This item was discussed in connection with the previous item. 

Deposits – Payments?: Richard addressed the Council with the possibility of new residents making payments on deposits to make it easier to move into the community. There was much discussion on the pros and cons of this. No action was taken.

Cemetery Extension: George and Aaron were advised to research and bring back information next month.

Region 23 Resolution: Varvel will call Ron Housh for more information. Item tabled.

Water Token Machine: Jeff Thies has backed out of letting the City place the Water Token Machine on his property. The City will look into other options. Aaron Taylor offered placing on his property on South Main as a possibility.

Kearns made motion, Varvel seconded to enter executive session at 9:35 p.m. p.m. All voted aye. Motion carried.

Varvel made motion, Kearns seconded to exit executive session at 9:59 p.m. All voted aye. Motion carried. 

Items for next meeting were discussed.

There being no further business, Varvel made motion, Marcy seconded to adjourn at 10:02 p.m. All voted aye. Motion carried 

Richard E. McKay


Lesa M. Merrill

City Clerk/Treas.

Published: August 19, 2015