Hay Springs City Council Minutes September 8, 2015


Mayor Richard McKay called the Regular Meeting of the Hay Springs City Council to order at 7:00 p.m. Council persons Marcella Hale, Luke Marcy, Jim Varvel and Keith Kearns were present. City Attorney Jamian Simmons was present. It was noted that the Open Meetings Act is posted.

Varvel made motion, Marcy seconded to approve the minutes from the August 11, 2015 Regular Meeting. All voted aye. Motion carried.

Hale made motion, Varvel seconded to approve the agenda for September 8, 2015 meeting All voted aye. Motion carried. 


Pool Improvement Committee: Fundraising is up to approximately $133,000. Fuller Construction final and bond available. Pre-construction meeting on September 21 at 10:00 a.m. Starting first part of October with bathhouse and pool. Ron Housh and Buettner will take out concrete. 

SDL for Legion Stag: Varvel made motion, March seconded to approve the Special Designated Liquor permit for the October 31, 2015 Stag/Stagette. All voted aye. Motion carried.

Municipal Code Services: Draft presented – note changes – contract to make them. Once final will bring back to adopt. Statutes are set. Some suggestions on ordinances. 

Response to Sub-Standard letter: Jeannie had a response for Council. Explained reason for letter. Posted with copy of response. Verbal approval from HUD, not in writing yet. Four indicators of measure. Financial Capital Financial and Management. Five Sub categories in management – scored on vacancy – two units vacant more than 90 days. One unit needed extensive remodel (2014 5-yr plan) (is on 2015) but also needed funding to be released. Another used for temp storage of equipment for unit to be updated. Abandoned property rates affected time. Both occupied by time letter came. Currently at 90%, hope to be full by October. Question on financials since 2008 – Capital Funds Reduced due to new administration and priorities. 

Public concerns: Two written - Dogs and truck. We’ve read at meeting. Jamian to sent letter about truck. Dog –law enforcement.was called by a neighbor. 

Department reports were heard: George – Streets: Mowed; Ready for Festival; Helped and lagoons; armor coating started today – ran out of oil, will come back tomorrow – put up couple signs, truck at elevator. Question on alley – Travis Binger – ordered cement, not good, filled all big holes at no cost – only need some at north end; Aaron - Water: Mowed airport, watered park, got pool thru weekend – pool empty – pump out before meeting; Buettner replaced Norabell’s water line. Radio at airport well went out – down one well. Can still do manually – run during day is ok. HOA trying to get radio up; Samples – one repeat, contaminated at lab, so needed to repeat; Hole at lagoon – Curb stop in sidewalk replaced since galvanized. Legion will put in new sidewalk. Few thing to get done – clean sewers in October – Work at water tower, freezes out sensor – Question on clothing voucher – Talked to mayor; Lesa – No report; Jim Varvel – No Report; Jim Varvel – Not in detail, transfer needs made; Keith Kearns – SWANN: Special meeting – change free month policy; Jim Varvel – Lister-Sage: No report, meeting on the 14th; Richard McKay – Mayor: Budget Report; Employees frustrated – employees work hard – people drive thru barricades, wants to know options – workers doing job; Pump station at pump house; Get things done; Patron gave clerk hard time – mayor came up – clerk felt threatened; Uniform allowance - discussions.


PADD Update: No update – haven’t heard back.

Water Loss Report: 23%.

Clinic Roof: Robb here to talk about. Reviewed bid. Three weeks to month to design construction documents. Silent contract. One week bid time. Business development sales tax could be used for purpose – borrow – due to swimming pool. Kearns made motion, Varvel seconded to accept contract for Schlimgen Design. All voted aye. Motion carried.

Lagoons: No update.

Agreement for Well on Ron Hanks’ property: Need signed copy of agreement for Ron Hanks, then to come to Council.

Land Survey Resolution: Tabled till comes back.

Water Run-Off from Lister-Sage: Discuss engineer – waiting for Olsson’s.

Cemetery Extension Update: Nothing – has reviewed – needs to be designed and surveyed. Contact Phil for information.

Emergency Management Region 23 Resolution #15-02: Kearns made motion, Marcy seconded to Approve Resolution #15-02. All voted aye. Motion carried.


Marcy made motion, Varvel seconded to approve claims as submitted. All voted aye. Motion carried. 

American Funds $418.74; Assurant $228.42; Bluff’s $280.31; EFTPS $2489.28; EMC Insurance $2772.68; Farmer’s Coop $57.50; Great Plains Communications $346.15; Hay Springs Lumber $793.63; HD Supply $1184.93; Hip Hop $134.63; Ideal $37.10; J&C Lawn $118.76; J&L Grocery $20.77; League of Neb Munic $429.00; MCI $60.56; Morgan McCauslin $106.85; Michael Todd $110.33; Ne Pub Health $15.00; Nebraska Total Office $63.78; Norms Napa $302.06; NWCA $229.00; NPPD $4635.64; One Call $4.10; Petty Cash $46.93; Postmaster $107.80; Sackers $338.35; Sandhills News $209.58; Smith, King and Simmons $569.50; Sorenson Irrigation $641.50; SourceGas $1748.99; SWANN $6496.53; USA Bluebook $1221.11; Utility Service Co. $676.83; WestCo $325.64.

Varvel made motion, Hale seconded to approve August Treasurers Report. All voted aye. Motion carried.

Missoula Children’s Theatre Donation: Hale made motion, Marcy seconded not to make a donation. All voted aye. Motion carried.

Review Documents. Use same as past years.

Marcy made motion, Hale seconded to enter Executive Session at 8:17 p.m. for legal matters and to protect reputations of those involved.

Varvel made motion, Marcy seconded to exit Executive Session at 8:30 p.m. All voted aye. Motion carried.

There will be a Special Budget Meeting September 15 and 7:00 p.m. All voted aye. Motion carried.

Items for next meeting were discussed.

There being no further business, Varvel made motion, Hale seconded to adjourn at 8:40 p.m. All voted aye. Motion carried 

Richard E. McKay


Keith Kearns

Council Member

Published: September 23, 2015