Minutes of Regular Meeting NRPPD Board of Directors, February 25, 2016, Unapproved

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District February 25, 2016 at 1:00 PM.

The meeting was called to order by the president, Lee Ahrens.  Directors who answered the roll call were Bruce Troester, Lee Ahrens, Gary Fuchser, Mike Van Buskirk, Wayne Cobb, Terry Terrell, and Robert Rickenbach.

Also present were Chance Briscoe, manager; Arlene Lahaye, office manager; Russ Reichenberg, line superintendent; Ron Housh, planning engineer; Les Tlustos, consumer services; Terry Curtiss, District Counsel; John Hessler, employee; and Pat O’Brien, UNWNRD Manager..

The Open Meeting Law posting was acknowledged. 

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Robert Rickenbach, duly seconded by Mike Van Buskirk to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Mike Van Buskirk, duly seconded Wayne Cobb, that the minutes of the meeting held January 21, 2016 be approved as published and provided to all directors on February 18th; motion carried.

Pat O’Brien, UNWNRD manager, addressed NRD and NEWBA’s views on Nebraska’s water issues. A discussion followed with a motion being made by Wayne Cobb, duly seconded by Gary Fuchser to donate $1,500 to NEWBA; motion carried.

Chance reviewed the system rebuild plan, Objective Number One of the Strategic Planning Session. The Committee was asked to determine what could be tested through pole testing and replacement and what was a main feed or to critical for testing and needed to be rebuilt. Chance discussed options and time frames on how the rebuild could be accomplished. 

Pat O’Brien left the meeting at 1:45 PM.

Chance also discussed financing plans for rebuilding the system. A motion was made by Wayne Cobb, duly seconded by Gary Fuchser to accept the plan and time line for system rebuild with financing decisions to be made at a later date; motion carried.

 Chance reviewed Objective Number Two and the key goals. After discussion a motion was made by Robert Rickenbach, duly seconded by Mike Van Buskirk to accept the plan to enhance engagement with NRPPD key external partners; motion carried

Chance reviewed the Committee’s plan for Objective Number Three, Customer Service and Customer Education. After discussion a motion was made by Mike Van Buskirk, duly seconded by Gary Fuchser to accept the plan to enhance the service and education provided to NRPPD’s consumers; motion carried.

Chance reviewed three proposed options for a load control program for 2016. A discussion was held on the implementation cost for the program along with the possible savings to NRPPD and the irrigation customers. A motion was made by Bruce Troester, duly seconded by Mike Van Buskirk to approve the proposed load control program; motion carried.

Chance informed the Board that NRPPD has looked at changing the afterhours service currently being used. Discussions were held with both Basin Electric and Cooperative Response Center (CRC) on the services that they could provide. CRC is the better option for NRPPD since CRC would be able to integrate with NRPPD’s existing OMS software, which would provide better information for the lineman and the dispatch center. The startup costs were reviewed along with the monthly costs.  The monthly expense will be approximately $100 more per month, but NRPPD will have added services available. A motion was made by Gary Fuchser, duly seconded by Bruce Troester to become a Class A Member of CRC with a $2,500 membership deposit and a $10,000, interest bearing, equity investment; motion carried.

Russ reviewed the Safety Statistics for January. The Safety Report was discussed including a discussion on injuries and a near miss incident and a non NRPPD personnel incident that occurred during the month. The training that occurred was also discussed. A motion was made by Wayne Cobb, duly seconded by Robert Rickenbach to accept the January Safety Report; motion carried.

The Board was shown the new NRPPD web site with the outage reporting capability. It will also give the customers the ability to log into the site and monitor an ongoing outage.

Chance reported that Kevin Grooves, West Plains Engineering, completed a Work Order inspection of work completed with one recommendation for work to be done in the future.

Due to time the 2015 Annual Report was tabled until the March meeting.

It was the consensus of the Board that Chance attend the NREA Strategic Planning Meeting May 17 & 18 in Kearney as the representative for NRPPD.

Mike Van Buskirk reported on the NRECA/NRUCFC Annual Meeting he attend and the “Rate Strategies for the 21st Century” training session he also attended.  

Gary Fuchser reported on the Tri-State Board meeting he attended.

John Hessler left the meeting at 5:20 PM.

A motion was made by Bruce Troester, duly seconded by Lee Ahrens to appoint Mike Van Buskirk as the voting delegate for Tri-State Annual Meeting; Lee Ahrens, aye; Mike Van Buskirk, abstain; Bruce Troester, aye; Terry Terrell, aye; Wayne Cobb, aye; Robert Rickenbach, aye; Gary Fuchser, aye; motion carried

Mike Van Buskirk will tentatively plan to attend the Legislative Conference in Washington, DC May 1-3, 2016.

There being no further business to come before the Board, the president declared the meeting adjourned at 5:30 PM.

Approved: President

Signed: Secretary

Published: March 23, 2016