Minutes of Regular Meeting NRPPD Board of Directors, March 24, 2016, Unapproved

The regular meeting of Directors of Northwest Rural Public Power District (NRPPD) was held in the Conference Room of the District March 24, 2016 at 1:00 PM.

The meeting was called to order by the president, Lee Ahrens.  Directors who answered the roll call were Bruce Troester, Lee Ahrens, Gary Fuchser, Mike Van Buskirk, Wayne Cobb, Terry Terrell, and Robert Rickenbach.

Also present were Chance Briscoe, manager; Russ Reichenberg, line superintendent; Ron Housh, planning engineer; and Terry Knapp, employee.

The Open Meeting Law posting was acknowledged. 

All votes are unanimous upon a roll call vote unless noted.

A motion was made by Robert Rickenbach, duly seconded by Wayne Cobb to accept the order of business as published and supplemented at this meeting; motion carried.

A motion was made by Wayne Cobb, duly seconded Gary Fuchser, that the minutes of the meeting held February 25, 2016 be approved as published and provided to all directors on March 17th; motion carried.

A motion was made by Gary Fuchser, duly seconded by Wayne Cobb to appoint Russ Reichenberg as acting recording secretary; motion carried

Chance reviewed the financial reports for January. A motion was made by Wayne Cobb, duly seconded by Mike Van Buskirk to accept the January financial reports; motion carried.

Russ reviewed the Safety Statistics for February. The Safety Report was discussed including a discussion on an accident and property damage occurred during the month. The training that occurred was also discussed. A motion was made by Robert Rickenbach, duly seconded by Mike Van Buskirk to accept the February Safety Report; motion carried.

The 2015 Annual Report was reviewed. Chance reviewed graphs on the 2015 revenue and usage for residential and irrigation rate classes.

Ron reviewed the 2015 irrigation usage history by counties.

Russ reviewed the 2015 Safety Report and discussed the Safety Objectives for 2016. Russ also reviewed the construction for 2015. There was a total of $1.24 million construction dollars spent. The 2015 Inventory went well with 1.35% of total annual inventory mishandled.

Chance reviewed the consumer services report for 2015. Some of the activities that occurred during 2015 were the Tri-State/Touchstone advertising matching funds, Ag in the Class Room, Youth Energy Camp, Youth Tour and the Tri-State and Basin Scholarships awarded to students in NRPPPD’s service territory. 

Russ reviewed the miles driven for 2015 compared to previous years. The fewer miles driven is primarily because of the AMI system and NRPPD no longer needing to read meters.

Ron reviewed upgrades to the Gordon Sub Station. NRPPD plans to expand the station fence by twelve feet to the south, bring the regulators out from under the steel. Add nine new circuit breakers and relocate the transformer and the high side structure. Install a shoe fly system similar to the Rush Creek and Scott Substations. The planned improvements will be approximately $350,000 and work will be done this fall. The consensus of the Board is to proceed with the plan upgrade. A contract for work will be added to a future meeting agenda.

Chance reported on the Load Control Program. A letter was sent that outlines the program available for 2016 irrigation season.

Chance also informed the Board that he has entered into discussion with a couple renewable energy companies and have requested preliminary pricing indications for a Purchased Power Agreement. The discussion is for a solar 3 MW installation, 500 kW at each of six Substations.  The consensus of the Board is to continue the investigation into the pricing and installation.

Chance reviewed twenty year financing rates with CFC versus Bond Financing. A discussion followed.

Terry Knapp left the meeting at 2:57PM. 

Robert Rickenbach reported on the meeting with the new Auditors, and the Statewide meeting he attended.

Mike VanBuskirk and Chance met with others concerning Tri-State By-Law changes. A discussion was held on equal treatment for all members. Mike introduced, to the Board, a motion that he will present at the Tri-State Annual Meeting concerning the Strategic Planning Process. It was the consensus of the Board to develop a motion for the annual meeting.

Gary Fuchser reported on the Tri-State Board meeting he attended.

The next meeting date was set for Tuesday, April 26th.

At 4:00 PM a motion was made by Gary Fuchser, duly seconded by Mike Van Buskirk to go into an executive session to discuss legal issues; motion carried.  

At 4:21 PM a motion was made by Robert Rickenbach, duly seconded by Mike Van Buskirk to come out of executive session; motion carried.

There being no further business to come before the Board, the president declared the meeting adjourned at 4:21 PM.

Approved: President

Signed: Secretary

Published: April 20, 2016